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Tenders

Purchase of technical fluids and lubricants

Open
Deadline
13 days left
April 09, 2026
Contract Details
Category
Supplies
Reference
305426
Value
€200,000
Location
Estonia
Published
March 11, 2026
Organization
CPV Code
Evaluation Criteria
Offer cost100%
Project Timeline

Tender Published

March 11, 2026

Deadline for Questions

April 02, 2026

Submission Deadline

April 09, 2026

Tender Opening

April 09, 2026

Contract Start Date

May 02, 2026

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Budget
€200,000
Duration
12 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€953,045
Avg. Bids
2.6
Competition
Low
SME Winners
39%
318 tenders analyzed

Original Tender Description

The subject of the public procurement is the needs-based purchase of technical fluids and lubricants (hereinafter collectively referred to as goods) with their delivery to the contracting authority's destinations.
Electronic Submission

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Requirements & Qualifications

22 requirements across 9 categories

Submission (7)
Mandatory (2)
Compliance (5)
Technical (5)
Financial (3)
SUBMISSION REQUIREMENTS5
--Offers must be submitted for the entire framework agreement object.
--Offers must be submitted electronically via the Hankepass.
--The deadline for submission is 2026-04-09 12:00:00.
SUBMISSION REQUIREMENTS2
--The tender documents and procedure are described in the explanatory document.
--The Hankepass is the bidder's own confirmation of meeting the conditions and requirements.
MANDATORY EXCLUSION GROUNDS2
--Bidders must confirm that their offer complies with the tender documents, including validity period.
--Bidders must comply with EU sanctions requirements.
ELIGIBILITY REQUIREMENTS4
--Bidders must submit necessary powers of attorney.
--Bidders must submit declarations of business secrets.
--The tender is not divided into lots; the offer must be submitted for the entire framework agreement object.
TECHNICAL CAPABILITY REQUIREMENTS4
--The subject of the tender is the purchase of technical fluids and lubricants with delivery.
--Bidders must appoint a client manager.
--Bidders must submit a safety data sheet in Estonian.
FINANCIAL REQUIREMENTS2
--The maximum value of the framework agreement is 200,000.0 EUR.
--Offers will be evaluated primarily based on cost, with the lowest price receiving maximum points.
ELIGIBILITY REQUIREMENTS1
--The tender is for the purchase of technical fluids and lubricants for Päästeamet and Politsei- ja Piirivalveamet.
TECHNICAL CAPABILITY REQUIREMENTS1
--The framework agreement project describes the conditions for purchasing technical fluids and lubricants.
FINANCIAL REQUIREMENTS1
--The duration of the framework agreement is 12 months.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
305426_vastavustingimused.pdf -- 9.7 KB

Bidders must confirm their offer meets tender document conditions, including validity period, and submit necessary authorizations and trade secret declarations, while adhering to EU sanctions requirements.

Vorm I - näidispakkumusXLS
RSD lisa 6 - Vorm I_näidispakkumuse vorm.xlsx -- 19.0 KB

Bidders must submit a precise offer for the purchase of technical fluids and lubricants by completing Form I, which details product names, quality requirements, and quantities.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305426_hindamiskriteeriumid.pdf -- 4.2 KB

The contracting authority Päästeamet will evaluate bids for the purchase of technical liquids and lubricants primarily based on cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
305426_hankepass_taiendavate_selgitustega.pdf -- 67.6 KB

The 'Hankepass' (ESPD) is a self-declaration by the economic operator serving as preliminary evidence of meeting the contracting authority's conditions and requirements, to be filled out electronically.

Riigihanke selgitav dokument (RSD)PDF
RDS - Riigihanke selgitav dokument.pdf -- 550.2 KB

This explanatory tender document outlines the terms, base documents, and procedures for the procurement of technical fluids and lubricants, enabling companies to submit their bids.

RSD lisa 1 - tehniline kirjeldusPDF
RSD lisa 1 - tehniline kirjeldus_tehnilised v... -- 360.2 KB

The tender concerns the purchase of technical fluids and lubricants with delivery, requiring bidders to appoint a client manager and provide an Estonian safety data sheet.

RSD lisa 2 - sõlmitava raamlepingu projektPDF
RSD lisa 2 - solmitava raamlepingu projekt.pd... -- 653.1 KB

This document is a draft framework agreement outlining the terms for purchasing technical fluids and lubricants for the Rescue Board and the Police and Border Guard Board.

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75
Good

Tender Quality Score

This tender for technical fluids and lubricants is generally well-structured, with clear requirements and a straightforward evaluation process. However, it lacks specific provisions for sustainability and innovation.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a clear procedure, proper CPV code, and a reasonable submission deadline. No disputes are indicated. The procedure is classified as 'A', suggesting a standard open procedure.

Clarity80/100

The description of the procurement object is clear, and the requirements are documented in various attached documents. The evaluation criteria are specified as relative weighting, with cost being the primary factor.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the specific locations for delivery are only mentioned as being in an appendix to the technical description, which could be more prominently stated.

Delivery locations are referenced in an appendix rather than being immediately visible.
Fairness85/100

The tender offers full document access and discloses the estimated value. The evaluation criteria are objective (lowest price). E-procurement is mandated. The maximum number of participants is limited to 2, which could be seen as a minor restriction on fairness, though it might be justified by the nature of a framework agreement.

Maximum participants limited to 2.
Practicality65/100

E-submission is required, and a URL for the opening place is provided. The contract start date and duration are specified. Financing information is not explicitly detailed, which is a common omission in tender notices but could be a point of concern for some bidders.

Financing information is not explicitly detailed.
Data Consistency90/100

Key fields such as title, reference, organization, and dates are populated consistently. There are no indications of suspension or disputes, and the dates provided are logical.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded, which limits its score in this category.

No explicit mention of green procurement, social aspects, or innovation.

Strengths

Clear description of procurement object
Objective evaluation criteria (lowest price)
Mandatory e-submission and e-procurement
Well-defined timeline and contract details

Concerns

Lack of sustainability and innovation criteria
Limited number of participants (max 2)
Financing details not explicitly provided

Recommendations

1. Incorporate sustainability and innovation criteria into the evaluation.
2. Consider removing or justifying the limit on the number of participants.
3. Provide more explicit details on financing arrangements.

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