Tenders

Konverentsi- ja ürituskorralduse teenuse tellimine Tervise Arengu Instituudile

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 21, 2025
Contract Details
Category
Special
Reference
299226
Value
€532,000
Location
Estonia
Published
October 03, 2025
CPV Code
Project Timeline

Tender Published

October 03, 2025

Deadline for Questions

October 14, 2025

Submission Deadline

October 21, 2025

Tender Opening

October 21, 2025

Contract Start Date

December 04, 2025

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Budget
€532,000
Duration
36 months
Location
Estonia
Type
Special
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

Raamlepingu esemeks on erinevate täiendõppe formaatide ja/või ürituste (sh koostöökohtumised, võrgustiku üritused, virtuaal- ning hübriidüritused jne edaspidi nimetatud sündmusteks) korraldusteenus üle Eesti. Sündmused võivad olla nii näiteks 200 osalejaga rahvusvahelised konverentsid, kui ka nt 20 osalejaga koolitused, pisemad seminarid, kovisioonid jne. Sündmused võivad toimuda mistahes Eesti paikkonnas ning samaaegselt võib toimuda erinevaid sündmusi. Võimalikud tellitavad tööd sündmuste ettevalmistamisel, kogu ürituse vältel kohapeal ja pärast ürituse toimumist on välja toodud tehnilise kirjelduse punktis 3. Iga sündmuse korraldamisel täpsustatakse tellitavad tööd tellimuspäringuga (koos indikatiivse osalejate arvuga).
Green ProcurementEU FundedElectronic Submission

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Requirements & Qualifications

27 requirements across 5 categories

Submission (5)
Mandatory (6)
Compliance (5)
Technical (5)
Financial (6)
SUBMISSION REQUIREMENTS5
--Upload ESPD (XML) before deadline
--Attach two sample menus (PDF or DOCX)
--Attach one creative conference concept document (PDF or DOCX)
MANDATORY QUALIFICATIONS6
--Must be a single legal entity (no joint bids or subcontracting allowed)
--Must demonstrate proven capability to organise full-service conferences/events for 20–200 participants anywhere in Estonia
--Must have experience delivering physical, virtual and hybrid events
COMPLIANCE REQUIREMENTS5
--Submit fully completed ESPD (self-declaration) v2.0 extended form
--Answer “YES” to every compliance question in the “vastavustingimused” checklist (joint-bid mandate, business-secret marking, full acceptance of tender terms)
--Accept the published draft framework agreement without amendments
TECHNICAL REQUIREMENTS5
--Provide end-to-end event management: venue sourcing, logistics, technical setup, catering, on-site staff, virtual platform integration
--Guarantee simultaneous multi-city service capability
--Supply hybrid-event technology (streaming, AV, interactive tools)
FINANCIAL REQUIREMENTS6
--Quote two fixed hourly rates (all-inclusive):
--– General conference-service hourly rate (50 % of price score)
--– Creative-director hourly rate (10 % of price score)

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Documents

6 documents available with AI summaries

VastavustingimusedPDF
299226_vastavustingimused.pdf -- 11.4 KB

This is a mandatory full-service conference/event-organising framework for the Estonian National Institute for Health Development (locations nationwide, 20–200 delegates, physical/virtual/hybrid), requiring bidders to confirm adoption of green/healthy-meeting principles (WHO guide) and submit an unconditional “yes” to all compliance questions on joint-bid mandate, business-secret marking and full acceptance of tender terms—no financial, capacity or past-performance criteria are stated in the excerpt.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
299226_hindamiskriteeriumid.pdf -- 4.2 KB

This single-lot framework tender (mandatory full-service scope) requires Estonian-wide conference/event management—ranging from 20-person trainings to 200-delegate international hybrid conferences—priced as hourly all-in and creative-director rates (50 % and 10 % of score), while 40 % of points hinge on mandatory quality submissions: two sample menus and a creative conference concept, so only bidders with proven catering flexibility, strong thematic design capability, and the lowest hourly cost structure should compete.

Hankepass täiendatavate selgitustegaPDF
299226_hankepass_taiendavate_selgitustega.pdf -- 70.1 KB

This is a framework-procurement notice (not a bid-ready tender) by Riigi Tugiteenuste Keskus for organising all types of health-sector conferences and events (20-200 participants, anywhere in Estonia, incl. hybrid/virtual) under a single supplier, so at this stage you only need to self-declare general financial/technical capacity in the ESPD; detailed mandatory requirements, selection/award criteria and price structure will appear later in the full tender documents.

Raamlepingu projektDOC
299226_Raamleping.docx -- 51.8 KB

This is a framework-agreement draft for Estonia-wide conference and event management services (20–200 participants, face-to-face/virtual/hybrid) for the National Institute for Health Development, funded mainly by EU SFOS 2021-2027 grants; no mandatory minimum turnover or specific certifications are stated in the excerpt, so any experienced Estonian event organiser that can handle nationwide logistics, simultaneous events and hybrid technology should consider bidding.

Erimenetluse kordDOC
299226_Sotsiaal ja eriteenuste erimenetluse k... -- 51.9 KB

Single-provider framework contract (mandatory) for nationwide conference & event management (20–200 attendees, any format) where you must supply full turnkey service—venue, logistics, tech, catering—without subcontracting or alternative solutions, so bid only if you can deliver end-to-end events anywhere in Estonia under a single invoice.

Tehniline kirjeldus ja hindamismetoodikaDOC
299226_Tehniline kirjeldus ja hindamismetoodi... -- 63.3 KB

Mandatory: 3-year nationwide framework to supply full-service event management (20-200 delegates, any Estonian location, incl. hybrid/virtual) covering venue hire, catering, tech and on-site staff; award will go to the bidder scoring best on menu plans (20 %), creative concept (20 %), hourly conference-service rate (50 %) and creative director rate (10 %), so only well-priced agencies with proven creative/catering capability and flexible multi-city logistics should bid.

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