Tenders

Bürooruumide hoolduskoristusteenus

Closed

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This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
September 30, 2025
Contract Details
Category
Services
Reference
297834
Value
€260,000
Location
Estonia
Published
September 01, 2025
CPV Code
Project Timeline

Tender Published

September 01, 2025

Deadline for Questions

September 23, 2025

Submission Deadline

September 30, 2025

Tender Opening

September 30, 2025

Contract Start Date

November 01, 2025

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Budget
€260,000
Duration
26 months
Location
Estonia
Type
Services
Market Benchmark
Avg. Winning Price
€164,440
Avg. Bids
2.8
Competition
Low
SME Winners
87%
1,449 tenders analyzed

Original Tender Description

Kaarli pst 1 ja Niguliste 2 asuvate bürooruumidesse hoolduskoristusteenuse ja eritööde tellimine
Green ProcurementElectronic Submission

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Requirements & Qualifications

29 requirements across 5 categories

Submission (5)
Mandatory (6)
Compliance (7)
Technical (5)
Financial (6)
SUBMISSION REQUIREMENTS5
--Submit bid electronically only, in Estonian, before stated deadline
--Include fully filled Annex 3 price schedule (original Excel, no altered format)
--Attach electronic ESPD (XML) proving qualifications and no exclusion
MANDATORY QUALIFICATIONS6
--Be a legally registered cleaning company established in EU, EEA or WTO member state
--Hold valid business registration and tax compliance certificates
--Prove no exclusion grounds (criminal, bankruptcy, tax debt, labour-law violations) via electronic ESPD
COMPLIANCE REQUIREMENTS7
--Attend compulsory site visit on 10 Sept 2025 at 13:00 (Kaarli pst 1 & Niguliste 2); no exceptions
--Accept the undivided, single-lot contract without any reservations or conditional clauses
--Implement quarterly environmental monitoring programme:
TECHNICAL REQUIREMENTS5
--Provide daily routine cleaning 5× per week, Monday–Friday 16:30–23:00, for total 7,646 m² office space split between Kaarli pst 1 and Niguliste 2
--Clean all listed surfaces: floors, workstations, sanitary rooms, corridors, stairs, lifts, ~3,072 m² interior glass/gallery windows
--Supply and replace consumables except toilet paper, hand paper and liquid soap (procured by Authority)
FINANCIAL REQUIREMENTS6
--Bid must be all-inclusive (labour, equipment, chemicals, transport, overhead, profit) and fixed for 26 months
--Complete Annex 3 price schedule (Lisa 3) with separate unit prices for:
--– Daily routine cleaning (carries 90 % of award points)

Requirements Preview

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Documents

8 documents available with AI summaries

VastavustingimusedPDF
297834_vastavustingimused.pdf -- 14.2 KB

Mandatory requirements: submit fully compliant bid (no conditions) using Annex 3 price schedule only, provide names/ID-codes of any non-board authorised persons, and implement quarterly environmental monitoring (products with EU ecolabel, water/waste volumes, reusable tools); this is a single-lot office-cleaning contract for Kaarli pst 1 & Niguliste 2, so bid only if you can meet these fixed terms and document green procedures.

Lisa 3 Maksumuse esildisXLS
Lisa 3 Maksumuse esildis_muudatus 2.xlsx -- 12.3 KB

This document is merely a blank price-schedule template (all unit prices preset to 0) that bidders must complete, so it reveals nothing about mandatory cleaning standards, required qualifications or award criteria—companies should look elsewhere in the tender file for the actual technical requirements and evaluation rules before deciding to bid.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
297834_hindamiskriteeriumid.pdf -- 3.0 KB

This is a lowest-price-wins tender for mandatory daily office cleaning (90 % of points) and ad-hoc special cleaning (10 %) at two Tallinn sites, so any registered cleaning firm that can undercut competitors while still meeting basic service standards should bid.

Hankepass täiendatavate selgitustegaPDF
297834_hankepass_taiendavate_selgitustega.pdf -- 74.2 KB

This open, undivided Tallinn procurement for mandatory daily and special cleaning of offices at Kaarli pst 1 & Niguliste 2 requires bidders to submit an electronic ESPD proving they are not excluded and demonstrating relevant office-cleaning experience and capacity; companies already active in Tallinn with proven teams and equipment should bid, while newcomers lacking local references or immediate availability should skip it.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1 Tehniline kirjeldus_muudatus 2.docx -- 50.6 KB

Tallinna Strateegiakeskus otsib pakkujat, kes kohustub 2-aastase lepingu jooksul 5 korda nädalas (E–R 16.30–23.00) koristama 7 646 m² büroopinda Kaarli pst 1 ja Niguliste 2, kusjuures pakkumuse hind on ainus kriteerium ning teenuse osutaja peab ise tagama töövahendid (v.a tualett- ja kätepaber, vedelseep) ja kasutama biojäätmete jaoks komposteeruvaid prügikotte.

Lisa 2 Objektide mahudXLS
Lisa 2 Objektide mahud_muudatus 2.xlsx -- 18.4 KB

This volume schedule shows ~3,000 m² of interior windows, gallery windows and glass-wall surfaces at Kaarli pst 1 and 72 m² at Niguliste 2 that must be cleaned as part of the mandatory office-cleaning contract; no bidder qualifications, pricing method or award criteria are given here, so firms should check the full tender file before deciding to bid.

Lisa 4 Raamlepingu projektDOC
Lisa 4 Lepingu projekt.docx -- 42.8 KB

This is a mandatory office cleaning services contract for two Tallinn municipal buildings (Kaarli pst 1 & Niguliste 2) where bidders must commit to all technical specifications, volume requirements, and pricing in their original offer as these become binding contract terms - companies should only bid if they can deliver comprehensive cleaning services including special works under a single framework agreement without subdivision.

RHADDOC
RHAD.docx -- 49.5 KB

Mandatory site visit on 10 Sept 2025 at 13:00, EU/EEA/WTO-based cleaning firms only, 24-month Kaarli pst 1 & Niguliste 2 office-cleaning contract (est. €260k) awarded 90 % on routine-service price and 10 % on special-work price—bid if you can under-cut on both and attend the compulsory viewing.

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