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Tenders

268400 - Campus Lounge Fit Out

Closed
Deadline
0 days left
March 27, 2026
Contract Details
Category
Open Procedure
Reference
018099-2026
Value
£500,000
Location
East Midlands, United Kingdom
Published
March 19, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 27, 2026

Deadline for Questions

March 20, 2026

Submission Deadline

March 27, 2026

Contract Start Date

April 26, 2026

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Budget
£500,000
Duration
5 months
Location
East Midlands
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The project aims to transform the existing 850sqm canteen-style space into a modern, multipurpose campus lounge designed to support longer dwell times, agile working, and social interaction. The required building works include removing two existing serveries down to a single delivery point, undertaking small flooring replacements where necessary, and making only minor M&E adjustments such as rerouting power via ceiling drops or columns. The overall project budget is £500k inc. VAT. A hard deadline of 01/09 applies. Suppliers are expected to deliver a turnkey design and build solution, providing 2–3 high quality 3D visuals, detailed floor plans, and a fully itemised pricing schedule covering all works and replacement furniture. Designs should move the space away from a canteen aesthetic towards a business lounge feel, incorporating a mix of robust seating types and potentially reusing existing furniture where appropriate. No powered furniture, AV installation, CCTV, or major M&E upgrades are required; WiFi upgrades will be managed through IT separately. The back kitchen and Staff Common Room are out of scope. Proposals must also outline feasible timescales, risk mitigation measures, and sequencing that enables works to start on a live site from 15/06 while maintaining safe access and egress.

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Requirements & Qualifications

28 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (6)
Technical (13)
Financial (2)
SUBMISSION REQUIREMENTS6
--Proposals must outline feasible timescales.
--Proposals must outline risk mitigation measures.
--Proposals must outline sequencing that enables works to start on a live site from 15/06 while maintaining safe access and egress.
MANDATORY EXCLUSION GROUNDS1
--No specific grounds mentioned, but standard exclusion criteria likely apply.
ELIGIBILITY REQUIREMENTS6
--Must be able to deliver a turnkey design and build solution.
--Must be capable of providing 2-3 high quality 3D visuals.
--Must be capable of providing detailed floor plans.
TECHNICAL CAPABILITY REQUIREMENTS13
--Ability to transform an 850sqm canteen-style space into a modern, multipurpose campus lounge.
--Experience in removing existing serveries.
--Experience in undertaking small flooring replacements.
FINANCIAL REQUIREMENTS2
--Project budget is £500k inc. VAT.
--Must provide a fully itemised pricing schedule.

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Documents

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75
Good

Tender Quality Score

This tender for a campus lounge fit-out is generally well-structured with clear technical requirements, but lacks explicit evaluation criteria and details on the submission process.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard open competition procedures for below-threshold procurements. The CPV code is appropriate. Deadlines are provided, though the submission deadline relative to the contract start date might be tight. No disputes are noted. Regulatory compliance is assumed but not explicitly detailed.

Clarity80/100

The description of the project scope, desired aesthetic, and specific deliverables (3D visuals, floor plans, pricing schedule) is clear. Technical requirements are well-defined, outlining what is in and out of scope. The AI-extracted requirements further enhance clarity.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and duration. However, the absence of explicit evaluation criteria and detailed submission instructions leaves some gaps. The 'hard deadline of 01/09' mentioned in the description is not clearly linked to the submission or contract timeline, causing potential confusion.

Missing explicit evaluation criteria
Ambiguity regarding 'hard deadline of 01/09'
Fairness85/100

The tender is open competition, and the value is disclosed. Requirements are objective and focus on technical capabilities and deliverables rather than specific company attributes. Full document access is assumed via the tender portal, though not explicitly stated.

Practicality65/100

The tender specifies a contract start date and duration. However, it does not explicitly mention e-submission as the primary method, nor does it provide a direct URL for tender documents. Financing information is not detailed beyond the estimated value.

No explicit mention of e-submission
No direct URL for tender documents
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. Dates are logically presented, with the contract start following the submission deadline. No suspensions or disputes are indicated.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding in the tender documentation. The mention of 'reusing existing furniture where appropriate' is a minor nod towards sustainability but not a formal requirement.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear project scope and technical requirements
Well-defined deliverables
Appropriate CPV code
Open competition procedure

Concerns

Missing evaluation criteria
Ambiguity regarding 'hard deadline of 01/09'
Lack of explicit sustainability considerations
Unclear submission process details

Recommendations

1. Clarify evaluation criteria and weighting.
2. Provide explicit instructions for submission and a direct link to tender documents.
3. Incorporate specific sustainability or social value objectives if applicable.

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