Tenders

The Provision of Grass Rest for Military Working Horses at HCMR

Open

Deadline

31 days left

April 27, 2026

Contract Details

Original Tender Description

The provision of a managed temporary grass rest solution for military working horses (MWHs). This will deliver the associated animal enrichment necessary to provide up to 3000 grazing days within 60 minutes of Hyde Park Barracks for short respite periods.

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Requirements & Qualifications

44 requirements across 5 categories

Submission (10)

Mandatory (1)

Compliance (2)

Technical (27)

Financial (4)

SUBMISSION REQUIREMENTS10

--Responses to questions raised by Potential Providers will be published in a questions and answers document available through the Defence Sourcing Portal (DSP).

--Responses to questions will not identify the originator of the question.

--Potential Providers can request to withhold questions and answers if justification is provided.

MANDATORY EXCLUSION GROUNDS1

--No specific mandatory exclusion grounds are detailed in the provided text.

ELIGIBILITY REQUIREMENTS2

--Supplier must be located within a 60 minutes' drive of Hyde Park Barracks.

--Potential providers must be willing to develop a solution if they don't currently have one that fulfills the requirement.

TECHNICAL CAPABILITY REQUIREMENTS27

--Provision of a managed temporary grass rest solution for Military Working Horses (MWHs).

--Delivery of associated animal enrichment.

--Ability to provide up to 3000 grazing days within 60 minutes of Hyde Park Barracks for short respite periods.

--Personnel employed must have knowledge, skills, and experience in animal husbandry support for MWHs.

--Contracted support personnel must have commensurate qualifications aligned with approved governing bodies.

--All contracted workers must be qualified to British Horse Society Stage 2 ride and care standard, or equivalent riding and care ability (with proof).

--Ability to maintain and securely store MWH records (passports).

--Adherence to UK Government information sharing guidance.

--Provision and maintenance of a facility enabling the operation of a closed herd, where all horses on site have been subject to strangles screening and received appropriate vaccinations in accordance with the British Horse Racing Authority.

--Ability to provide access to daily paddock turnout when required.

--Allocation of adequate grazing (minimum of 0.6 acres per MWH in summer, and 1 acre in Winter) when MWHs are on scheduled grass rest.

--Provision of supplementary feeding when required.

--Ability to turn horses out in small groups of two or four on a daily/medium term basis, either shod or unshod.

--Provision of feed and water for MWHs in accordance with their respective needs.

--Provision of an MOD approved mixture of hard feed, associated supplements, and hay/haylage daily.

--Provision of sufficient workforce for daily grooming of all HCMR MWHs to an agreed standard (free from sweat and saddlery marks, quartered, groomed, and set fair daily).

--Routine trimming, clipping, mane and tail pulling of all HCMR MWHs as required.

--MWHs to be at a parade ready standard at all times when in full-time work.

--Availability for veterinary supervision and checks on demand.

--Provision of all grooming equipment, tail bandages for daily post-exercise use, mane and tail spray, fly spray, hoof oil etc.

--Provision of workforce to assist in the presentation of MWHs for veterinary inspection and administration of treatments.

--Responsibility for the maintenance of an individual feeding plan for all HCMR MWHs (as per Saracens / HCMR feed scales) in consultation with the RVO.

--Preparation of all feeds and administration of approved oral medication as directed by the RVO.

--Maintenance of MWH condition body score at 3.5, with minor variation permitted by horse.

--Maintenance of an HCMR MWH weight record.

--Provision of a suitable area for MWHs to be shod, have foot trims, dental reviews, and associated veterinary treatments.

--Provision of on-site security commensurate with that of a military establishment, including a preferred entry-controlled system, CCTV coverage, and onsite groom/veterinary provision for 24/7 welfare assurance.

FINANCIAL REQUIREMENTS4

--Estimated total value (Ex VAT): £333,750.00

--Estimated total value (Inc VAT): £400,500.00

--Contract value of £333,750.00 over a term of 6 months once a year over a 5-year period.

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Good

Tender Quality Score

This tender for military horse grass rest is generally well-structured with clear requirements and a reasonable estimated value. However, it lacks specific evaluation criteria and details on document access, impacting practicality and completeness.

Score Breakdown

Legal Compliance75/100

The tender adheres to open procedure and provides a CPV code. Deadlines appear reasonable given the context, and no disputes are noted. Regulatory compliance is assumed based on the Ministry of Defence organization.

Clarity80/100

The description of the service is detailed, outlining specific needs for animal husbandry, facility maintenance, and horse care. Requirements for personnel qualifications and grazing areas are clearly specified.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the lack of accessible tender documents and specific evaluation criteria reduces overall completeness.

•No document content available

Fairness85/100

The estimated value is disclosed, and the criteria for personnel qualifications are objective. The process appears open, and the preliminary market engagement aims to foster competition. No specific company tailoring is evident.

Practicality65/100

The tender mentions a Preliminary Market Engagement Notice (PMEN) and a Supplier Questionnaire, suggesting a pre-tender engagement. However, it lacks explicit details on e-submission platforms or direct URLs to full tender documents, impacting ease of access and submission.

•No e-submission mentioned

•No document URL provided

Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. The contract start date and duration are logically presented, and no suspensions or disputes are indicated.

Sustainability50/100

The tender does not explicitly mention green procurement, social value aspects, or innovation. It is not indicated as EU funded, limiting its sustainability score.

•Not green procurement

•No social criteria mentioned

Strengths

Clear and detailed service description

Objective technical and personnel requirements

Disclosure of estimated value

Preliminary market engagement for transparency

Concerns

Lack of accessible tender documents

Missing specific evaluation criteria

Unclear e-submission process

Limited sustainability considerations

Recommendations

1. Provide direct links to all tender documents.

2. Clearly define the evaluation criteria.

3. Specify the e-procurement platform and submission method.

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