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Tenders

Creation and ordering of thematic module training for new immigrants

Open
Deadline
3 days left
April 07, 2026
Contract Details
Category
Special
Reference
307229
Value
€460,000
Location
Estonia
Published
March 17, 2026
CPV Code
Evaluation Criteria
Quality of the bid (content)60%
Cost of the bid (excluding VAT)40%
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

Contract Start Date

April 28, 2026

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Budget
€460,000
Duration
Not specified
Location
Estonia
Type
Special
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€50,129
Avg. Bids
2.8
Competition
Low
SME Winners
99%
246 tenders analyzed

Original Tender Description

The subject of the public procurement is the conduct of thematic module training for up to 2500 (two thousand five hundred) trainees (hereinafter also referred to as participant(s)) under the conditions and in the manner set forth in the procurement documents. The activities defined in the procurement contract to be concluded as a result of the public procurement must be carried out in the period from the conclusion of the procurement contract (approximately April 2026) until 10.07.2027 or until the financial volume of the procurement contract is exhausted, whichever condition occurs first.
EU FundedElectronic Submission

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Win Strategy

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75%
Estimated Win ProbabilityModerate Fit

This tender requires the development and delivery of adaptation program training modules for new immigrants. A winning bid will prioritize a high-quality, well-structured training program with a clear methodology and robust risk analysis, while also offering a competitive price. Demonstrating a strong understanding of the target audience and a commitment to social value will be crucial differentiators.

Key Winning Messages

Delivering impactful and culturally sensitive adaptation training that empowers new immigrants.

A cost-effective solution backed by a robust, evidence-based training methodology.

Partnership with the Contracting Authority to achieve successful integration outcomes.

Key Opportunities
Deep understanding of the target audience's needs and challenges.
Leveraging innovative pedagogical approaches within the training methodology.
Integrating social value beyond the minimum requirements.
Key Challenges
Balancing high-quality content and methodology with a competitive price.

Focus on efficient content development and delivery models. Clearly articulate the value proposition of the proposed training, demonstrating how it achieves better outcomes for the investment.

Potential for strong competition from established training providers.

Emphasize unique selling points in the bid, such as specialized expertise, a highly experienced team, or a particularly innovative approach to content delivery and participant engagement.

Ensuring all mandatory requirements and submission formats are met precisely.

Implement a rigorous internal review process for all bid components, including a final check against the tender's submission requirements and eligibility criteria.

Ideal Bidder Profile
An organization with proven experience in designing and delivering adult education or integration programs, specifically for diverse cultural backgrounds. They should possess a strong pedagogical team, a well-defined methodology for content creation and delivery, and a track record of successful project management within public sector contracts. Experience in working with immigrant populations is a significant advantage.
Key Requirements
Comprehensive content description of training modules
Detailed training methodology
Thorough risk analysis
Team qualifications meeting requirements
Competitive pricing
Confirmation of compliance with tender documents
Submission of required forms
Key Discriminators
Demonstrated expertise in cross-cultural communication and adult learning for diverse groups.
A unique, evidence-based training methodology that is both engaging and effective for new immigrants.
A clear and measurable social value proposition that aligns with the Contracting Authority's objectives.
A highly qualified and experienced project team with relevant language skills and cultural understanding.
Social Value Opportunities
Commitment to employing individuals from immigrant backgrounds within the project delivery team, where feasible.
Development of training materials that are accessible in multiple languages relevant to the target immigrant population.
Partnership with local community organizations that support new immigrants to enhance program reach and impact.
Bid Focus Areas
Quality of the bid (content description, methodology, risk analysis)60.0%

Develop a detailed, well-structured, and practical training program. Clearly articulate the learning objectives, content modules, pedagogical approaches, and assessment methods. The methodology should be innovative yet practical, and the risk analysis should be comprehensive, addressing potential challenges and proposing effective mitigation strategies. Use Annex 7 as a guide for structuring this section.

Cost of the bid (excluding VAT)40.0%

Conduct a thorough cost analysis to ensure competitiveness. While aiming for the lowest price, ensure that the proposed cost does not compromise the quality of the training. Clearly justify the proposed costs by linking them to the proposed methodology and deliverables.

Recommendations7
Develop a Superior Training Methodology
CriticalHigh effort

Focus on creating a detailed and innovative training methodology that addresses the specific needs of new immigrants. This should include adult learning principles, interactive elements, and culturally sensitive approaches. Clearly articulate how the methodology will ensure effective knowledge transfer and skill development.

Significantly increase score in the 60% quality evaluation criterion.
Comprehensive Content Description
CriticalHigh effort

Provide a detailed breakdown of each thematic module, including learning objectives, key topics, delivery methods, and expected outcomes. Ensure the content is practical, relevant, and tailored to the adaptation needs of new immigrants.

Directly addresses a key component of the 60% quality evaluation.
Robust Risk Analysis and Mitigation Plan
HighMed effort

Identify potential risks associated with training delivery (e.g., participant engagement, language barriers, logistical issues) and propose concrete, actionable mitigation strategies. This demonstrates foresight and preparedness.

Enhances the perceived quality and reliability of the bid, contributing to the 60% score.
Integrate Meaningful Social Value Commitments
HighMed effort

Go beyond generic statements. Propose specific, measurable social value initiatives that align with the tender's purpose, such as employing individuals from target communities or partnering with integration support organizations.

Differentiates the bid and appeals to the 'SOCIAL ASPECTS: Yes' requirement.
Strategic Pricing for Competitiveness
HighMed effort

While the lowest bid gets maximum points, ensure the price is sustainable and reflects the quality of the proposed solution. Conduct a thorough cost-benefit analysis to justify the proposed price and highlight the value for money.

Maximizes score in the 40% cost evaluation criterion without sacrificing quality.
Meticulous Compliance Check
CriticalHigh effort

Thoroughly review all tender documents, including 'Vastavustingimused' and 'Hankepass täiendatavate selgitustega', to ensure absolute compliance with all eligibility, submission, and formatting requirements. Any non-compliance can lead to disqualification.

Ensures the bid is considered and not rejected on technicalities.
Highlight Team Expertise and Cultural Competence
MediumMed effort

Showcase the qualifications and relevant experience of the proposed training team, emphasizing their understanding of immigrant integration challenges and their ability to connect with diverse participants.

Builds confidence in the bidder's capability and adds qualitative value to the 60% quality score.
Competitive Positioning
Position the bid as a holistic solution that not only delivers training but also contributes to the broader integration goals of the Contracting Authority.
Emphasize a partnership approach, demonstrating a willingness to collaborate and adapt to evolving needs throughout the contract duration.
Clearly articulate the unique value proposition that sets your training program apart from generic offerings, focusing on impact and long-term benefits for new immigrants.

Competitors

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Requirements & Qualifications

12 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (2)
SUBMISSION REQUIREMENTS4
--The deadline for submission is 2026-04-07 10:00:00.
--The tender is not divided into lots because the subject of the contract is services ordered to achieve a single objective, which are not reasonable or practical to separate and procure independently.
--The "Hankepass" is an initial confirmation by the economic operator, containing the conditions set by the contracting authority and the format of expected answers, but is not a document to be filled out itself.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm that their bid complies with the tender documents.
--Bidders must submit required forms.
--Bidders must ensure their team meets the requirements.
TECHNICAL CAPABILITY REQUIREMENTS2
--Quality of the bid will be assessed based on content description, methodology, and risk analysis (60% of total score).
--The tender documents describe the evaluation criteria for the creation and ordering of training modules for adaptation programs for new immigrants, focusing on content description and training methodology.
FINANCIAL REQUIREMENTS2
--The total value of the tender is 460,000.0 EUR.
--Cost will be assessed as 40% of the total score.

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Documents

4 documents available with AI summaries

VastavustingimusedPDF
307229_vastavustingimused.pdf -- 12.0 KB

Bidders must confirm their bid meets tender document conditions, submit required forms, and ensure their team meets specifications.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
307229_hindamiskriteeriumid.pdf -- 3.6 KB

The contracting authority will evaluate bids based on quality (60%) and cost (40%), with quality further broken down into content description, methodology, and risk analysis.

Hankepass täiendatavate selgitustegaPDF
307229_hankepass_taiendavate_selgitustega.pdf -- 70.7 KB

The tender pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion itself.

Alusdokumendid (AD) koos lisadegaDOC
Lisa 1 Alusdokumendid (307229).docx -- 235.0 KB

The tender documents outline the evaluation criteria for the creation and ordering of thematic module trainings for new immigrants, focusing on content description and training methodology.

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75
Good

Tender Quality Score

This tender for adaptation program training modules for new immigrants is generally well-structured, with clear objectives and a reasonable evaluation framework. However, it could benefit from more explicit sustainability considerations and clearer guidance on the ESPD format.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement procedures, including a clear CPV code and a reasonable timeline. No immediate legal disputes or regulatory issues are apparent from the provided information. Deadlines are clearly stated.

Clarity80/100

The description of the training modules and the target audience is clear. The evaluation criteria are specified, although the detailed breakdown of 'content description, methodology, and risk analysis' could be further elaborated in the tender documents themselves. Conditions for participation are generally outlined.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, the AI-extracted requirements mention 'required forms' and 'team meets requirements' without explicit detail in the provided text, suggesting some documents might be missing or require deeper inspection. The ESPD format is noted as problematic for AI analysis.

AI-extracted requirements for forms and team specifications lack explicit detail in the provided text.
Fairness85/100

The tender is open to e-submission and e-procurement, promoting accessibility. The value is disclosed, and criteria are objective (quality vs. cost weighting). There are no apparent requirements tailored to specific companies. The negotiation allowance is a positive aspect for fairness.

Practicality65/100

E-submission and e-procurement are supported. The contract start date is specified. However, the mention of the ESPD XML format not being supported for AI analysis indicates a potential practical hurdle for automated processing. Financing information is not explicitly detailed beyond the estimated value.

ESPD XML format not supported for AI analysis, potentially hindering automated processing.
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The timeline appears logical.

Sustainability50/100

The tender mentions 'Social Criteria' and 'EU Funded', which are positive. However, there is no explicit mention of green procurement or innovation aspects, which are common sustainability considerations in modern tenders.

Lack of explicit green procurement or innovation focus.

Strengths

Clear title, reference, and organization details.
Well-defined CPV code and estimated value.
E-submission and e-procurement enabled.
Objective evaluation criteria with relative weighting.

Concerns

ESPD XML format incompatibility with AI analysis.
Limited explicit detail on sustainability aspects (green procurement, innovation).
AI-extracted requirements for forms and team specifications lack explicit detail in provided text.

Recommendations

1. Provide clearer guidance or alternative formats for ESPD submission if AI analysis is intended.
2. Incorporate specific green procurement or innovation objectives into the tender requirements.
3. Ensure all AI-extracted requirements are fully detailed within the main tender documentation.

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