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Tenders

Purchase of Domestic Accommodation Services

Open
Deadline
3 days left
March 30, 2026
Contract Details
Category
Research
Reference
306949
Value
€600,000
Location
Estonia
Published
March 12, 2026
CPV Code
Evaluation Criteria
Total cost of accommodation service for four years90%
Sustainability10%
Project Timeline

Tender Published

March 12, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Tender Opening

March 30, 2026

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Budget
€600,000
Duration
Not specified
Location
Estonia
Type
Research
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€2,220,428
Avg. Bids
3.2
Competition
Medium
SME Winners
67%
182 tenders analyzed

Original Tender Description

Accommodation services in Tallinn, Tartu, Pärnu, Kohtla-Järve and Narva according to the conditions set out in the public procurement documents. The purpose of the procurement is to conclude framework agreements for the provision of accommodation services in each part of the procurement with up to three successful bidders. Framework agreements will be concluded for the provision of services for a duration of up to 48 months or until the total maximum cost of 600,000 euros (excluding VAT) for all contracts concluded as a result of the public procurement procedure (all contracts in all parts) is reached, whichever condition occurs first.
Electronic Submission

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Requirements & Qualifications

25 requirements across 5 categories

Submission (10)
Mandatory (1)
Compliance (6)
Technical (6)
Financial (2)
SUBMISSION REQUIREMENTS10
--Submit an application to participate in the procurement procedure using Form II_Application.
--Confirm compliance with requirements.
--Indicate hotel location.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated, but general exclusion grounds may apply based on tender law.
ELIGIBILITY REQUIREMENTS6
--Must submit an application to participate in the procurement procedure.
--Must confirm compliance of the accommodation service with the requirements.
--Must indicate the location of the hotel.
TECHNICAL CAPABILITY REQUIREMENTS6
--Provide accommodation service of at least 3-star quality.
--Accommodation must meet technical requirements.
--Breakfast must be offered in the same building.
FINANCIAL REQUIREMENTS2
--Submit the total cost of the accommodation service.
--Provide cost information according to the provided tables for Tartu, Tallinn, Pärnu, Kohtla-Järve, and Narva.

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Documents

13 documents available with AI summaries

VastavustingimusedPDF
306949_vastavustingimused.pdf -- 47.4 KB

Bidders must submit an application to participate in the tender, confirm accommodation service compliance with requirements, state the hotel's location, and explain trade secrets, as well as provide a power of attorney for joint bids.

Esitada pakkumuse maksumus vastavalt Lisa 3_OSA 1_Maksumuse tabel, TartuXLS
Lisa 3_OSA 1_Maksumuse tabel, Hindamiskriteer... -- 18.7 KB

Bidders must submit the cost of accommodation services according to the provided table, considering points awarded for both price and environmental certification.

Esitada pakkumuse maksumus vastavalt Lisa 3_OSA 2_Maksumuse tabel, TallinnXLS
Lisa 3_OSA 2_Maksumuse tabel, Hindamiskriteer... -- 18.7 KB

Bidders must submit accommodation service costs and sustainability data according to the provided table, which assesses both accommodation and environmental certification.

Esitada pakkumuse maksumus vastavalt Lisa 3_OSA 3_Maksumuse tabel, PärnuXLS
Lisa 3_OSA 3_Maksumuse tabel, Hindamiskriteer... -- 18.7 KB

Bidders must submit information on the cost of accommodation services and sustainability according to the provided table, which assesses both accommodation price and environmental certification.

Esitada pakkumuse maksumus vastavalt Lisa 3_OSA 4_Maksumuse tabel, Kohtla-JärveXLS
Lisa 3_OSA 4_Maksumuse tabel, Hindamiskriteer... -- 18.7 KB

Bidders must submit the cost of accommodation services in the Kohtla-Järve region according to the provided evaluation criteria, considering both price and environmental certification.

Esitada pakkumuse maksumus vastavalt Lisa 3_OSA 5_Maksumuse tabel, NarvaXLS
Lisa 3_OSA 5_Maksumuse tabel, Hindamiskriteer... -- 18.7 KB

Bidders must submit information on the cost of accommodation services and sustainability according to the provided table, which evaluates both accommodation and environmental certification value.

Esitada hankemenetluses osalemise avaldus vastavalt vormile II.DOC
Vorm II_Avaldus.docx -- 17.0 KB

Bidders must submit an application to participate in the procurement procedure according to Form II, confirming their agreement with the terms.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306949_hindamiskriteeriumid.pdf -- 10.4 KB

Bidders must submit the total cost of accommodation services and provide proof of environmental certification to earn points according to the presented evaluation criteria.

Hankepass täiendatavate selgitustegaPDF
306949_hankepass_taiendavate_selgitustega.pdf -- 37.8 KB

The procurement pass (ESPD) is the bidder's self-declaration, serving as preliminary evidence instead of certificates issued by authorities or third parties, and contains the contracting authority's stipulated conditions.

Juhised pakkujale_MajutusteenusPDF
Juhised pakkujale_Majutusteenus.pdf -- 366.7 KB

This document provides instructions for bidders participating in the domestic accommodation service procurement, clarifying the procedure rules and bid preparation requirements.

Lisa 1_Majutusteenuse tehniline kirjeldusPDF
Lisa 1_Majutusteenuse tehniline kirjeldus.pdf -- 178.4 KB

Bidders must provide at least a 3-star accommodation that meets technical requirements, including breakfast service in the same building, use of reusable dishes, and 24-hour check-in.

Lisa 2_Raamlepingu projekt_riigisisene majutusteenusPDF
Lisa 2_Raamlepingu projekt_riigisisene majutu... -- 449.9 KB

This document is a draft framework agreement for domestic accommodation services for Tartu University Hospital, outlining the parties, general terms, contract object, duration, price, and payment conditions.

Vorm I_Ühispakkujate volikiriDOC
Vorm I_Ühispakkujate volikiri.docx -- 13.3 KB

This power of attorney is required for joint bidders to designate a single representative for submitting the bid, concluding, and fulfilling the contract.

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75
Good

Tender Quality Score

This tender for domestic accommodation services is generally well-structured with clear requirements and a reasonable timeline. However, it lacks explicit evaluation criteria and detailed contract duration, impacting completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including the use of a proper CPV code and a clear procedure. Deadlines are reasonable, and no disputes are indicated. The procedure type (SE) suggests a standard open or restricted procedure, which is generally compliant.

Clarity80/100

The description of the service and the overall objective are clear. Technical and eligibility requirements are documented, and the conditions for participation are specified. The use of forms and specific documents aids clarity.

Completeness70/100

Most basic information is present, including the estimated value and submission deadline. However, the contract duration is not explicitly stated beyond 'up to 48 months' or until the maximum value is reached, which could be more precise. While many documents are attached, the absence of explicit evaluation criteria is a notable gap.

Missing explicit contract duration
Missing explicit evaluation criteria
Fairness85/100

The tender promotes fairness through e-submission and e-procurement, ensuring broad access. The estimated value is disclosed, and criteria, while not fully detailed in the summary, are implied to be objective. There are no apparent requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are positive aspects. However, the lack of a clearly defined contract start date and the ambiguity in contract duration (dependent on value or time) reduce practicality. Financing information is not explicitly detailed.

Missing contract start date
Ambiguous contract duration
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. The dates provided are logical and consistent.

Sustainability50/100

The tender includes a requirement for environmental certification and mentions sustainability data in cost tables, indicating some consideration for green procurement. However, there are no explicit social aspects or innovation focuses mentioned.

No explicit social criteria
No explicit innovation focus

Strengths

Clear e-procurement process
Detailed technical and eligibility requirements
Reasonable submission deadline
Disclosure of estimated value

Concerns

Missing explicit evaluation criteria
Ambiguous contract duration
Lack of explicit social and innovation criteria

Recommendations

1. Clearly define the contract duration and start date.
2. Provide explicit evaluation criteria for all aspects of the bid.

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