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Tenders

Travel management service

Open
Deadline
21 days left
April 17, 2026
Contract Details
Category
Services
Reference
306758
Value
€750,000
Location
Estonia
Published
March 18, 2026
CPV Code
Evaluation Criteria
Total cost of sample trips including the estimated total service fee payable to the provider during the contract execution period50%
Number of layovers for sample trips25%
Travel time for sample trips25%
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 10, 2026

Submission Deadline

April 17, 2026

Tender Opening

April 17, 2026

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Budget
€750,000
Duration
36 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€324,130
Avg. Bids
2.9
Competition
Low
SME Winners
93%
100 tenders analyzed

Original Tender Description

SA Tallinna Teaduspark Tehnopol invites participation in a public procurement with the aim of concluding a framework agreement for the purchase of travel management services. More detailed requirements for the service are described in the annexes to the procurement documentation.
Green ProcurementEU FundedElectronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (3)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS7
--Bidders must confirm compliance with tender conditions.
--Bidders must submit a joint offer if applicable.
--Bidders must provide information regarding trade secrets.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided document summaries.
ELIGIBILITY REQUIREMENTS3
--The bidder must confirm compliance with tender conditions.
--Bidders may submit a joint offer.
--Information regarding trade secrets must be provided.
TECHNICAL CAPABILITY REQUIREMENTS3
--The bidder must provide an offer for sample trips, including necessary data for evaluation.
--The bidder must ensure high-quality service in accordance with base documents and the offer.
--The service provider must organize domestic and international travel, accommodation, seminars, flight, ferry, bus, and train tickets, as well as transfers and car rentals.
FINANCIAL REQUIREMENTS2
--The total value of the tender is 750,000.0 EUR.
--The duration of the framework agreement is 36 months.

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Documents

8 documents available with AI summaries

VastavustingimusedPDF
306758_vastavustingimused.pdf -- 4.2 KB

Bidders must confirm compliance with tender conditions, provide information on joint offers and trade secrets, and submit a sample travel offer and data for evaluation.

Esitada hankedokumendi lisa 4 vorm 1 alusel pakkumuse hindamisel kasutatavate an...XLS
Lisa_4_vorm_1_pakkumuste_hindamisel_kasutatav... -- 13.9 KB

Bidders must submit a table based on Form 1, detailing the cost and travel routes with waiting times for sample trips, for tender evaluation.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306758_hindamiskriteeriumid.pdf -- 3.3 KB

The bid evaluation will be based on the service fee cost (50%), travel time (25%), and number of layovers (25%), with the lowest cost and best quality indicators receiving the most points.

Hankepass täiendatavate selgitustegaPDF
306758_hankepass_taiendavate_selgitustega.pdf -- 63.1 KB

The procurement passport (Hankepass) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and expected response formats.

Lisa_1_tehniline_kirjeldus_Tehnopoli_reisikorraldusteenus_PDF
Lisa_1_tehniline_kirjeldus_Tehnopoli_reisikor... -- 237.2 KB

The contracting authority SA Tallinna Teaduspark Tehnopol is seeking a travel management service provider to organize domestic and international travel, accommodation, seminars, flight, ferry, bus, and train tickets, as well as transfers and car rentals.

Lisa_2_raamlepingu_projekt_PDF
Lisa_2_raamlepingu_projekt_.pdf -- 232.6 KB

This framework agreement defines the terms for ordering and providing travel management services for the Tallinn Science Park Foundation Tehnopol, where the contractor must ensure quality service according to the tender documents and their bid.

Lisa_3_hankelepingu_projekt_PDF
Lisa_3_hankelepingu_projekt_.pdf -- 93.2 KB

This document is a draft contract for travel arrangement services, outlining the contract terms, scope, and cost.

Tehnopol_reisikorraldusteenus_HD_PDF
Tehnopol_reisikorraldusteenus_HD_.pdf -- 165.1 KB

SA Tallinna Teaduspark Tehnopol is seeking travel arrangement service providers for a framework agreement, with detailed requirements outlined in the annexes.

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75
Good

Tender Quality Score

This tender for travel management services is generally well-structured with clear requirements and a reasonable estimated value. However, it lacks explicit detail on social and innovation aspects, and the practicality of submission could be improved.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements, including a proper CPV code and a clear procedure. Deadlines appear reasonable, and there is no indication of disputes. Regulatory compliance is presumed based on the available information.

Clarity80/100

The description of the service is clear, and the requirements are documented in the annexes. Evaluation criteria are specified with relative weighting, and conditions for participation are generally clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the specific details of mandatory exclusion grounds are not explicitly detailed in the provided summaries, and the full content of all annexes would be needed for a complete assessment.

Fairness85/100

The tender allows for full document access through the e-procurement portal. The estimated value is disclosed, and the evaluation criteria are objective with relative weighting. The maximum number of participants is set to 1, which is unusual and could be perceived as restrictive, though it might be justified by the nature of a framework agreement. The 'Negotiation Allowed' characteristic is a positive aspect for fairness.

Practicality65/100

E-submission and e-procurement are mandated, which is positive. However, the specific start date of the contract is not explicitly mentioned, only the duration. Financing information is not detailed in the provided snippets.

Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. There are no indications of suspension or disputes. The dates provided (Reveal, Submission, Opening) are logically sequenced.

Sustainability50/100

The tender mentions 'Green Procurement' as a characteristic, which is a positive indicator. However, no specific social aspects or innovation drivers are detailed in the provided summaries. The 'EU Funded' characteristic is noted.

Strengths

Clear CPV code and service description
Objective evaluation criteria with relative weighting
Mandatory e-submission and e-procurement
Disclosure of estimated value and contract duration

Concerns

Lack of explicit detail on mandatory exclusion grounds
Contract start date not explicitly stated
Limited information on social and innovation aspects

Recommendations

1. Provide explicit details on mandatory exclusion grounds within the tender documents.
2. Clarify the exact contract start date or the mechanism for its determination.
3. Elaborate on the specific 'Green Procurement' requirements and any social considerations.

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