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Tenders

Formation of delegated stocks of food supplies

Open
Deadline
11 days left
April 07, 2026
Contract Details
Category
Supplies
Reference
306657
Value
€35,560,000
Location
Estonia
Published
March 09, 2026
Organization
CPV Code
Evaluation Criteria
Total bid cost70%
Quality indicator points30%
Project Timeline

Tender Published

March 09, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
€35,560,000
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€24,020
Avg. Bids
2.6
Competition
Low
SME Winners
86%
882 tenders analyzed

Original Tender Description

Conclusion of contracts for the formation of delegated stocks of various food products as described in the technical specification.
Electronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (7)
Mandatory (3)
Compliance (4)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS7
--Bids will be evaluated based on price (70%) and quality indicators (30%).
--Bidders must submit their bid by the deadline: 2026-04-07 12:00:00.
--The tender is for the formation of delegated food reserves.
MANDATORY EXCLUSION GROUNDS3
--Bidders may be excluded if they are subject to bankruptcy proceedings, liquidation, or insolvency proceedings, or if their business activities have been suspended.
--Bidders may be excluded if they have been convicted of a criminal offense related to their business activities or grave professional misconduct.
--Bidders may be excluded if they have failed to fulfill their obligations relating to the payment of taxes or social security contributions.
ELIGIBILITY REQUIREMENTS4
--Bidders must confirm they have familiarized themselves with the tender documents, agree to the terms, possess the necessary means and rights, and submit a bid according to the requirements.
--If relying on the resources of another entity, that entity must grant permission and confirm joint responsibility for contract fulfillment.
--An authorized representative must be appointed to represent the bidder and sign tender documents, including the application, bid, and qualification documents.
TECHNICAL CAPABILITY REQUIREMENTS2
--Bidders will be evaluated based on their business continuity plan descriptions, focusing on the preservation, availability, and security of stocks in various interruption scenarios.
--The tender is for the formation and management of delegated food reserves for the state's operational reserve for emergencies.
FINANCIAL REQUIREMENTS1
--The total value of the tender is 35,560,000.0 EUR.

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Documents

10 documents available with AI summaries

VastavustingimusedPDF
306657_vastavustingimused.pdf -- 132.0 KB

This document outlines the conditions for submitting a bid, including representation for joint bids, bid compliance, cost submission, trade secrets, and equivalency.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306657_hindamiskriteeriumid.pdf -- 31.6 KB

This tender document outlines the evaluation criteria for the delegated food stock formation procurement, where the bid price accounts for 70% and quality indicators for 30%.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
306657_korvaldamise_alused_ja_kvalifitseerimi... -- 16.5 KB

This tender document outlines the exclusion grounds and qualification conditions used to assess bidder suitability for the delegated food stock formation tender.

RHAD Lisa III - delegeeritud varu lepingu projekt (toit)DOC
RHAD Lisa III - delegeeritud toiduvarude lepi... -- 56.7 KB

The Contracting Authority AS Eesti Varude Keskus is seeking an entrepreneur to enter into a delegated food reserve agreement for the formation and management of state operational reserves for emergencies.

RHAD Lisa IV - hindamistabel_toimepidevuse plaani kirjeldusDOC
RHAD Lisa IV - hindamistabel_toimepidevuse pl... -- 28.1 KB

The contracting authority evaluates bids based on business continuity plan descriptions, focusing on stock preservation, accessibility, and security under various disruption scenarios.

RHAD Lisa I Vorm 1 - kinnitused pakkumuse kohtaDOC
RHAD Lisa I Vorm 1_kinnitused pakkumuse kohta... -- 39.4 KB

Bidders must confirm they have reviewed tender documents, agree to terms, possess necessary resources and rights, and submit their bid according to requirements.

RHAD Lisa I Vorm 2 - teise ettevõtja vahenditele tuginemineDOC
RHAD Lisa I Vorm 2_teise ettevõtja vahenditel... -- 36.6 KB

This document is a form by which a third party grants permission for the bidder to rely on their resources for qualification and confirms joint responsibility for contract fulfillment.

RHAD Lisa I Vorm 3 - volikiriDOC
RHAD Lisa I Vorm 3_volikiri.docx -- 37.9 KB

This document is a power of attorney authorizing an individual to represent the bidder and sign tender documents, including the application, bid, and qualification documents.

RHAD Lisa I Vorm 4 - ühistaotlejate volikiriDOC
RHAD Lisa I Vorm 4_ühistaotlejate volikiri.do... -- 37.9 KB

This document is a power of attorney authorizing one company to represent joint applicants in the tender process, including submitting the bid and concluding the contract.

Riigihanke alusdokument (RHAD)DOC
Riigihanke alusdokument (RHAD) (5).docx -- 51.6 KB

The tender's foundational document (RHAD) outlines the general terms of the procurement procedure, eligibility requirements, and contracting authority contact details for the delegated food stock formation tender.

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75
Good

Tender Quality Score

This tender for delegated food reserves is generally well-structured with clear documentation and a reasonable process. However, it lacks specific details on contract duration and sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including proper CPV codes and a clear procedure. Deadlines are reasonable. No disputes are noted. The procedure is classified as 'P' (Open Procedure), which is standard.

Clarity80/100

The description of the tender is clear, outlining the need for delegated food reserve agreements. Key requirements are documented within the provided tender documents, and evaluation criteria are mentioned, though specific details are missing.

Missing specific evaluation criteria details
Completeness70/100

Most basic information is present, including estimated value, deadlines, and organization details. However, the contract duration is not specified, which is a significant omission.

Missing contract duration
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and the process appears objective. E-procurement is utilized, promoting fairness. No requirements appear tailored to specific companies.

Practicality65/100

E-submission and e-procurement are confirmed. Financing conditions are stated as per the delegated reserve agreement project. However, the contract start date is not specified, and the missing contract duration impacts practicality.

Missing contract start date
Missing contract duration
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no reported suspensions or disputes. Dates appear logical within the provided timeline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU-funded, which limits its sustainability score.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear description of tender objective
Well-defined exclusion and eligibility criteria
Use of e-procurement and electronic submission
Reasonable deadlines and disclosed value

Concerns

Missing contract duration
Missing specific evaluation criteria details
Lack of sustainability considerations

Recommendations

1. Specify the contract duration clearly.
2. Provide detailed evaluation criteria for quality indicators.
3. Incorporate sustainability aspects (e.g., green procurement) into the tender requirements.

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