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Tenders

Maintenance and development of the Juhan further education information system

Open
Deadline
18 days left
April 14, 2026
Contract Details
Category
Services
Reference
306287
Value
€1,500,000
Location
Estonia
Published
March 12, 2026
CPV Code
Evaluation Criteria
Hourly rate for development work40%
Technical vision and description for the test assignment40%
Detail and realism of the project plan for the implementation of the functionality described in the test assignment20%
Project Timeline

Tender Published

March 12, 2026

Deadline for Questions

April 07, 2026

Submission Deadline

April 14, 2026

Tender Opening

April 14, 2026

Contract Start Date

June 01, 2026

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Budget
€1,500,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The subject of the public procurement is the maintenance and further development of the further education information system for 48 months.
Green ProcurementEU FundedElectronic Submission

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Requirements & Qualifications

15 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (2)
Technical (3)
Financial (1)
SUBMISSION REQUIREMENTS8
--The tender documents describe the technical requirements, functionality, and architecture of the Juhan information system for continuing development and maintenance.
--The tender documents describe the conditions, obligations, and remuneration for the maintenance and development works of the Juhan information system.
--The framework agreement project describes the terms, parties' rights and obligations, and the project implementation framework.
MANDATORY EXCLUSION GROUNDS1
--No subcontractors or suppliers associated with the Russian Federation shall be involved in the performance of the public contract.
ELIGIBILITY REQUIREMENTS2
--The bidder must confirm that no subcontractors or suppliers associated with the Russian Federation will be involved in the performance of the public contract.
--The bidder must provide information regarding trade secrets.
TECHNICAL CAPABILITY REQUIREMENTS3
--Bidders must submit a technical vision for the payment and billing solution for the Juhan information system, demonstrating their analytical capabilities and architectural approach.
--The bidder must have a team consisting of a project manager/product owner, architect, analyst, developer, tester, and UI/UX designer, all with relevant work experience and skills.
--The bidder's team members must confirm their role, Estonian language proficiency, and ability to work with Estonian legislation.
FINANCIAL REQUIREMENTS1
--The maximum value of the framework agreement is EUR 1,500,000.00.

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Documents

11 documents available with AI summaries

VastavustingimusedPDF
306287_vastavustingimused.pdf -- 9.8 KB

The bidder must confirm that subcontractors or suppliers linked to the Russian Federation will not be involved in the contract execution and must provide information regarding trade secrets.

Meeskonna kinnituskiriDOC
Vorm Meeskonna kinnituskiri.docx -- 16.1 KB

Confirmation from bidder's team members regarding their role, Estonian language proficiency, and ability to work with Estonian legislation is mandatory.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306287_hindamiskriteeriumid.pdf -- 7.1 KB

The contracting authority outlines the evaluation criteria and their weighting, including the hourly rate for development work and the quality and project plan of a test assignment.

Hankepass täiendatavate selgitustegaPDF
306287_hankepass_taiendavate_selgitustega.pdf -- 65.2 KB

The Procurement Pass (Hankepass) is a self-declaration by the economic operator, serving as preliminary evidence of qualification and exclusion grounds required by the contracting authority, and is not intended for completion.

Tehniline kirjeldusPDF
HD Tehniline kirjeldus.pdf -- 183.7 KB

This tender documentation outlines the technical requirements, functionality, and architecture for the maintenance and development of the Juhan supplementary training information system, ensuring its continued development and upkeep.

LisateaveDOC
Lisateave.docx -- 20.9 KB

The Ministry of Education and Research is seeking a provider for maintenance and development of the Juhan information system, with a framework agreement maximum value of 1,500,000 euros over 48 months.

Pakkuja meeskonna nõudedPDF
Pakkuja meeskonna nouded.pdf -- 90.7 KB

The bidder must have a team comprising a Project/Product Manager, Architect, Analyst, Developer, Tester, and UI/UX Designer, each with relevant work experience and skills.

Raamlepingu lisa 1 KodukordPDF
Raamlepingu lisa 1_ Kodukord.pdf -- 95.0 KB

This document outlines the procedures for project activities, responsibilities, deliverables, and communication processes essential for the successful execution of the framework agreement for the maintenance and development of the Juhan supplementary training information system.

Raamlepingu lisa 3 Hankelepingu projektPDF
Raamlepingu lisa 3 Hankelepingu projekt.pdf -- 67.1 KB

This document is a draft contract outlining the terms, obligations, and payment for the maintenance and development of the Juhan supplementary training information system.

Raamlepingu projektPDF
Raamlepingu projekt (4).pdf -- 374.4 KB

This framework agreement, based on the results of public procurement no. 306287 'Maintenance and development works for the further education information system Juhan', defines contract terms, parties' rights and obligations, and the framework for project implementation.

Testülesande kirjeldus ja hindamismetoodikaDOC
Testülesanne.docx -- 1.7 MB

Bidders must submit a technical vision for a payment and billing solution for the Juhan information system, demonstrating their analytical capabilities and architectural approach.

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75
Good

Tender Quality Score

This tender for the maintenance and development of the Juhan information system is generally well-structured, with clear technical requirements and a defined scope. However, some aspects of submission and team requirements could be more streamlined.

Score Breakdown

Legal Compliance75/100

The tender demonstrates good legal compliance, adhering to standard procurement procedures. The CPV code is appropriate, and there are no immediate indications of disputes. Deadlines appear reasonable for the scope. The exclusion of Russian Federation-associated entities is a compliance measure.

Clarity80/100

The description of the tender's object is clear, and technical requirements are documented. Evaluation criteria are stated to use relative weighting, and conditions for maintenance and development are outlined in the tender documents. The AI-extracted requirements also add to the clarity of expectations.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications and draft contracts are available. However, the justification for not dividing into lots is only mentioned as being in the base document, which might not be directly accessible without deeper investigation.

Fairness85/100

The tender allows for full document access via the e-procurement portal. The estimated value is disclosed. While specific team composition requirements and the mandatory inclusion of a technical vision for a payment and billing solution might be seen as detailed, they appear to be based on functional needs rather than being tailored to a single specific company. The 'Max Participants: 1' is unusual and could be a point of concern if it implies a pre-selected winner, though it might refer to the nature of a framework agreement or specific contract stage.

Max Participants: 1 could be interpreted as restrictive if not clearly justified.
Practicality65/100

E-submission is facilitated through the e-procurement portal. The contract start date is specified. Financing information is not explicitly detailed in the provided extract, beyond the total estimated value. The duration is clearly defined. The requirement for bidders to submit a technical vision for a payment and billing solution and team confirmation letters might add to the submission complexity.

Specific financing details beyond the total estimated value are not evident.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and dates are consistently populated. There are no reported suspensions or disputes. The dates provided (reveal, submission, opening, contract start) are logically ordered. The CPV and NUTS codes are present and correct.

Sustainability50/100

The tender mentions 'Green Procurement', 'Innovation Focus', and 'Social Criteria' as procurement characteristics. However, the specific details or weighting of these aspects are not elaborated upon in the provided extract, limiting the assessment of their practical implementation.

Details on how green, social, and innovation criteria are weighted or implemented are not explicitly provided.

Strengths

Clear technical specifications and requirements.
Well-defined scope and contract duration.
Use of e-procurement platform.
Comprehensive AI-extracted requirements list.

Concerns

The 'Max Participants: 1' characteristic is unusual and requires clear justification.
Lack of detailed information on the implementation of sustainability and innovation criteria.
Some submission requirements, such as team confirmation letters and technical visions, add to complexity.

Recommendations

1. Clarify the justification for 'Max Participants: 1'.
2. Provide more detail on how 'Green Procurement', 'Innovation Focus', and 'Social Criteria' will be evaluated and integrated into the contract.
3. Consider streamlining some submission requirements if possible, without compromising quality.

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