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Tenders

Vending machine service

Open
Deadline
11 days left
April 07, 2026
Contract Details
Category
Services
Reference
306276
Value
€1,500,000
Location
Estonia
Published
March 06, 2026
CPV Code
Evaluation Criteria
Price of Coffee Drink (160ml) in Coffee Machine50%
Markup Percentage50%
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
€1,500,000
Duration
60 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€2,220,428
Avg. Bids
3.2
Competition
Medium
SME Winners
67%
182 tenders analyzed

Original Tender Description

The subject of the public procurement is coffee and snack vending machines and micromarkets, their stocking with raw materials, consumables, goods, and ensuring the technical maintenance of the equipment for 60 months.
Electronic Submission

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Requirements & Qualifications

15 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS5
--Bidders must submit the offer form (Annex 2), detailing product names, quantities, and prices in various e-shops, and average/maximum retail prices.
--Bidders must confirm they will not engage subcontractors or suppliers linked to the Russian Federation.
--Provide information regarding trade secrets.
MANDATORY EXCLUSION GROUNDS1
--Bidders must confirm that no mandatory exclusion grounds related to criminal activity, taxes, or sanctions apply.
ELIGIBILITY REQUIREMENTS2
--Bidders must be located in Estonia, another EU member state, another EEA contracting state, or a country that has acceded to the WTO Government Procurement Agreement.
--This condition also applies to persons whose resources the bidder relies on.
TECHNICAL CAPABILITY REQUIREMENTS6
--Provision of vending machine services (coffee, snacks, micromarkets) for 60 months.
--Includes supply, stocking, maintenance, and repair of equipment.
--Requires 24-hour stocking time.
FINANCIAL REQUIREMENTS1
--Not explicitly detailed, but the tender value is 1,500,000.0 EUR for a 60-month duration.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
306276_vastavustingimused.pdf -- 7.7 KB

The bidder must confirm that subcontractors or suppliers linked to the Russian Federation will not be involved in contract performance, and must provide information on trade secrets and a power of attorney if it is a joint bid.

Pakkuja esitab lisaks eRHR süsteemis täidetavale pakkumuse maksumusele ka leping...XLS
Lisa 2_Pakkumuse vorm.xlsx -- 23.6 KB

Bidders must submit Appendix 2 of the contract – the bid form, detailing product names, quantities, and prices in various e-shops, along with average/maximum sales prices.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306276_hindamiskriteeriumid.pdf -- 4.5 KB

The contracting authority evaluates bids based on two criteria: markup percentage and the price of a coffee drink, where the lowest price or percentage receives maximum points.

Kõrvaldamise alused ja kvalifitseerimistingimusedPDF
306276_korvaldamise_alused_ja_kvalifitseerimi... -- 13.6 KB

The bidder must confirm that no mandatory exclusion grounds related to criminal activity, taxes, or sanctions apply to them.

Kontsessioonilepingu projektDOC
Kontsessioonilepingu projekt.docx -- 51.7 KB

This is a draft service and asset use agreement for the vending machine services tender, outlining the service provider's obligations and the space provided by the contracting authority.

Kontsessioonilepingu sõlmimise menetluse kordDOC
Kontsessioonilepingu sõlmimise menetluse kord... -- 42.1 KB

This document outlines the procedure for concluding a concession agreement, including the procurement procedure type, contracting authority, electronic submission, and language of the procedure, referencing technical specifications and evaluation criteria.

Lisa 1.1. Müügiautomaatide kogused ja asukohadXLS
Lisa 11_Müügiautomaatide kogused ja asukohad.... -- 23.1 KB

The contracting authority details the quantities and locations of vending machines required for bid preparation.

Lisa 1 Tehniline kirjeldusDOC
Lisa 1_Tehniline kirjeldus_306276.docx -- 39.4 KB

The tender seeks vending machine services (coffee, snacks, micromarkets) for 60 months, including equipment supply, stocking, maintenance, and repair, requiring 24-hour restocking and 48-hour repair times.

Lisa 3 JulgeolekutingimusedDOC
Lisa 3 Julgeolekutingimused_koos_lisadega.doc... -- 83.1 KB

This document outlines security requirements related to service provision within the Estonian Defence Forces' security areas, including background checks and access permit application processes.

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75
Good

Tender Quality Score

This tender for vending machine services is generally well-structured, with clear requirements and a reasonable process. However, it lacks explicit sustainability considerations and some practical aspects could be improved.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement regulations, including proper CPV classification and a clear procedure. Deadlines are reasonable. No disputes are noted. The eligibility criteria are broad, encompassing EU/EEA and WTO GPA countries, which is standard.

Clarity80/100

The description of services is clear, detailing the scope of vending machines, stocking, and maintenance. Requirements for uniform pricing and product selection are specified. The evaluation criteria are mentioned as relative weighting, with specific metrics detailed in the documents.

Completeness70/100

Most basic information is present, including estimated value, contract duration, and key dates. However, detailed financial requirements beyond the estimated value are not explicitly stated in the basic information, and some crucial documents like the technical specifications and exclusion grounds are referenced but not fully detailed in the provided summary.

Detailed financial requirements beyond estimated value not explicitly stated in basic info.
Fairness85/100

The tender allows for broad participation by bidders from eligible countries. The evaluation criteria are based on objective metrics (markup percentage, coffee price). The decision to not split the tender into lots is justified by market research and the desire for uniform pricing, which is a reasonable approach. E-submission and e-procurement are utilized.

Practicality65/100

E-submission and e-procurement are positive. The contract start date is not explicitly provided, only the duration. Financing information is not detailed. The requirement for 24-hour stocking and 48-hour repair times are practical operational demands.

Contract start date not explicitly provided.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically presented.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation in the provided information. The tender is not indicated as EU funded. The exclusion of suppliers linked to the Russian Federation touches upon geopolitical considerations but not broader sustainability goals.

Lack of explicit green procurement criteria.
Absence of social responsibility considerations.

Strengths

Clear description of services and requirements.
Use of e-procurement and electronic submission.
Objective evaluation criteria.
Reasonable deadlines and contract duration.

Concerns

Lack of explicit sustainability criteria (green, social, innovation).
Missing contract start date.
Limited detail on financial requirements beyond estimated value.

Recommendations

1. Incorporate specific sustainability objectives and criteria.
2. Clearly state the contract start date.
3. Provide more detailed financial information or requirements.

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