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Tenders

Framework Agreement for the Development and Maintenance of the Transport Administration's Procurement Tool

Open
Deadline
3 days left
March 30, 2026
Contract Details
Category
Services
Reference
306270
Value
€700,000
Location
Estonia
Published
February 18, 2026
Organization
CPV Code
Evaluation Criteria
First stage project plan50%
Cost per working hour for development and maintenance services without VAT50%
Project Timeline

Tender Published

February 18, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Tender Opening

March 30, 2026

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Budget
€700,000
Duration
36 months
Location
Estonia
Type
Services
81
Quality Score/100
Excellent
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

Purchase of development and maintenance services for the Transport Administration's procurement tool in accordance with the terms and conditions set out in the public procurement documents.
Electronic Submission

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Requirements & Qualifications

19 requirements across 5 categories

Submission (7)
Mandatory (2)
Compliance (3)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS7
--The bid must be submitted electronically.
--The bid must be submitted by March 30, 2026, 13:00:00.
--The bidder must adhere to the expected response format described in the explanatory Tender Pass.
MANDATORY EXCLUSION GROUNDS2
--The bidder must not fall under the exclusion grounds specified in the procurement basic document.
--The bidder must comply with the participation restrictions specified in the procurement basic document.
ELIGIBILITY REQUIREMENTS3
--The bidder must meet the compliance conditions specified in the tender document 'Vastavustingimused'.
--The bidder must meet the qualification criteria specified in the procurement basic document.
--The bidder must agree to the terms and conditions outlined in the draft framework agreement and the draft development and maintenance service contracts.
TECHNICAL CAPABILITY REQUIREMENTS6
--The bidder must be able to provide maintenance and development services according to the technical requirements, including scope, indicative volumes, and response times, as described in the technical specification.
--The bidder must understand and address the business requirements of the procurement tool, including user roles and system objects, as detailed in Technical Specification Annex 1.
--The bidder must adhere to the specified software architecture, microservices, data model, non-functional requirements, and integration guidelines provided in Technical Specification Annex 2.
FINANCIAL REQUIREMENTS1
--The bidder must provide the cost per working hour for development and maintenance services, which accounts for 50% of the evaluation criteria.

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Documents

14 documents available with AI summaries

VastavustingimusedPDF
306270_vastavustingimused.pdf -- 7.5 KB

Tender document 'Vastavustingimused' in .PDF format (7,713 bytes).

HD III Tehnilise kirjelduse lisa 4DOC
HD III Tehnilise kirjelduse lisa 4.docx -- 48.3 KB

This document describes the functionalities of the procurement tool's first phase, including general data model principles (extensibility, classifiers, audit log), and requirements for integration and data exchange.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306270_hindamiskriteeriumid.pdf -- 3.0 KB

This document details the tender's evaluation criteria, which include the cost of development and maintenance services per hour (50%) and the quality of the first stage project plan (50%).

Hankepass täiendatavate selgitustegaPDF
306270_hankepass_taiendavate_selgitustega.pdf -- 72.5 KB

This document is an explanatory European Single Procurement Document (ESPD) that introduces the Transport Administration's procurement conditions and the expected format of responses from companies, but it is not for completion, rather for familiarization with the conditions.

HD II-1 Raamlepingu projektDOC
HD II-1 Raamlepingu projekt.docx -- 54.7 KB

This draft framework agreement outlines the terms, validity, and appendices for the procurement of development and maintenance services for Transpordiamet's procurement tool.

HD II-2 Hankelepingu projekt (arendusteenus)DOC
HD II-2 Hankelepingu projekt (arendusteenus).... -- 37.0 KB

This document is a draft development service procurement contract outlining the terms and conditions between the Transport Administration and the contractor, including the subject of the contract and its appendices.

HD II-3 Hankelepingu projekt (hooldusteenus)DOC
HD II-3 Hankelepingu projekt (hooldusteenus).... -- 21.2 KB

This draft service agreement outlines the terms and conditions for the maintenance service contract to be concluded under the framework agreement for the development and maintenance of the Transport Agency's procurement tool, including work scope and appendices.

HD III Tehniline kirjeldusDOC
HD III Tehniline kirjeldus.docx -- 47.7 KB

This document outlines the technical specifications for the maintenance and development service of the Transport Administration's procurement tool, including service scope, indicative volumes, and response times.

HD III Tehnilise kirjelduse lisa 1PDF
HD III Tehnilise kirjelduse lisa 1.pdf -- 1.4 MB

This document outlines the business requirements for the Transport Administration's procurement tool, including user roles and system objects.

HD III Tehnilise kirjelduse lisa 2PDF
HD III Tehnilise kirjelduse lisa 2 - Susteemi... -- 721.7 KB

This document describes the software architecture, microservices, data model, non-functional requirements, and integrations for the Transport Administration's procurement tool, providing technical guidelines for development work.

HD III Tehnilise kirjelduse lisa 3PDF
HD III Tehnilise kirjelduse lisa 3 - UIUX dis... -- 4.1 KB

The document contains UI/UX designs for the procurement tool, providing an overview of views for various sections (e.g., dashboard, procurements, contracts) along with Figma links.

HD IV Nõuded täitja meeskonnaleDOC
HD IV Nouded arendusmeeskonnale.docx -- 35.7 KB

This document outlines the requirements for the contractor's team, including mandatory roles, their minimum experience, and qualifications to ensure the fulfillment of the framework agreement.

HD V Meeskonnaliikmete CV vormDOC
HD V Meeskonnaliikmete CV vorm.docx -- 25.7 KB

This document is a form for verifying the qualifications and work experience of team members (project manager, analyst, developer, architect, UI/UX designer), requiring a signed confirmation from each individual for data accuracy and consent to participate in their specified role.

Riigihanke alusdokumentDOC
Riigihanke alusdokument.docx -- 35.1 KB

This document outlines the general terms and conditions for the Transport Administration's framework procurement, including contracting authority details, electronic procurement procedures, bidder qualification and exclusion grounds, and participation restrictions.

Documents Preview

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81
Excellent

Tender Quality Score

This tender for development and maintenance services for the Transport Administration's procurement tool is well-structured and highly detailed, particularly in its technical specifications and evaluation criteria. While demonstrating strong legal compliance and clarity, the limitation of maximum participants for a framework agreement with reopening competition raises concerns regarding fairness and future competition.

Score Breakdown

Legal Compliance90/100

The tender demonstrates strong legal compliance with clearly defined procedure types, appropriate CPV codes, and reasonable submission timelines. The justification for not dividing the procurement into lots is provided, and all mandatory disclosure requirements appear to be met.

Clarity95/100

The tender excels in clarity, providing extensive and detailed technical specifications across multiple annexes, clearly outlining business requirements, software architecture, UI/UX designs, and first-phase functionalities. Evaluation criteria are explicitly defined as 50% cost and 50% project plan quality.

Completeness85/100

The tender is highly complete, including all essential basic information, financial details, and a comprehensive set of 16 documents covering general terms, technical specifications, draft contracts, and required forms. The only minor omission is a precise physical location, which is less critical for IT services.

Precise physical location not specified
Fairness70/100

While the tender ensures transparency with disclosed value, reasonable deadlines, and objective evaluation criteria, the restriction of a maximum of three participants for a framework agreement with reopening competition significantly limits potential competition and could impact fairness in subsequent mini-competitions.

Maximum of 3 participants for framework agreement with reopening competition limits competition
Practicality75/100

The tender supports electronic submission and specifies an online opening place, enhancing practicality. The contract duration is clear, and financing information (estimated value) is available. However, an explicit contract start date is not provided in the summary.

Explicit contract start date not provided
Data Consistency95/100

All key fields are populated, and the dates provided are logical and consistent. There are no reported suspensions or disputes, indicating a well-managed and consistent data set.

Sustainability20/100

The tender lacks explicit criteria or focus on green procurement, social aspects, or innovation. It is also not indicated as EU-funded, resulting in a low score for sustainability considerations.

No green procurement criteria
No social criteria

Strengths

Highly detailed technical specifications and requirements
Clear and objective evaluation criteria
Comprehensive documentation provided
Electronic submission and e-procurement enabled
Framework agreement with reopening competition

Concerns

Maximum of 3 participants for the framework agreement limits competition
Lack of sustainability (green, social, innovation) considerations
Explicit contract start date not provided in summary
Precise physical location not specified (minor)

Recommendations

1. Reconsider the maximum number of participants for the framework agreement to foster greater competition.
2. Integrate sustainability criteria (e.g., environmental impact, social responsibility, innovation) into future tenders.
3. Ensure all key dates, including contract start, are explicitly stated in the main tender summary.

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