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Tenders

Further development of the joint database of the Estonian Song and Dance Festival Foundation and the Estonian Folk Culture Centre (KUM)

Open
Deadline
24 days left
April 20, 2026
Contract Details
Category
Services
Reference
306138
Value
€800,000
Location
Estonia
Published
March 19, 2026
CPV Code
Evaluation Criteria
Project plan for app implementation30%
Development process management methodology and cooperation organization30%
Monthly fee for maintenance and administration work20%
Hourly rate for development work20%
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Tender Opening

April 20, 2026

Contract Start Date

May 18, 2026

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Budget
€800,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

Further development of the joint database of the Estonian Song and Dance Festival Foundation and the Estonian Folk Culture Centre, including the development of an application necessary for organizing the song festival.
EU FundedElectronic Submission

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Requirements & Qualifications

21 requirements across 5 categories

Submission (9)
Mandatory (1)
Compliance (4)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS9
--Bidders must submit CVs of team members and prove their work experience.
--Bidders must submit a trial work that meets the requirements specified in the tender's base document.
--The tender is not divided into parts.
MANDATORY EXCLUSION GROUNDS1
--No specific exclusion grounds are detailed in the provided summaries.
ELIGIBILITY REQUIREMENTS4
--Bidders must submit CVs of team members and prove their work experience.
--Bidders must submit a trial work that meets the requirements specified in the tender's base document.
--Bidders must adhere to the technological profile of the Ministry of Culture's administrative area, including preferred technologies, programming languages, and components.
TECHNICAL CAPABILITY REQUIREMENTS5
--Bidders must provide CVs of team members, particularly architects and developers, proving their work experience with specified technologies and similar projects.
--Bidders must submit a detailed project plan for the app development, including a timeline, functionalities, technical enhancements, and a description of the development process management methodology and cooperation organization.
--The solution must maintain the existing architecture, performance, and security requirements.
FINANCIAL REQUIREMENTS2
--The tender value is 800,000.0 EUR.
--Bidders will be evaluated based on the monthly fee for maintenance and administration work and the hourly rate for development work.

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Documents

12 documents available with AI summaries

VastavustingimusedPDF
306138_vastavustingimused.pdf -- 8.9 KB

Bidders must submit CVs of team members, proving their work experience, and provide a trial work that meets the requirements outlined in the tender's base document.

Meeskonna liikmete CV-dDOC
Meeskonna liikmete CV-d.docx -- 34.3 KB

Bidders must submit team member CVs demonstrating their work experience with specified technologies and similar projects, particularly for architects and developers.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306138_hindamiskriteeriumid.pdf -- 4.2 KB

The contracting authority will evaluate bids based on monthly maintenance and administration costs, hourly development rates, project plan, and development process management methodology and cooperation.

Hankepass täiendatavate selgitustegaPDF
306138_hankepass_taiendavate_selgitustega.pdf -- 72.2 KB

The procurement pass is a self-declaration by the economic operator, serving as preliminary evidence of the contracting authority's stipulated conditions and requirements, and is not intended for completion.

HindamismetoodikaDOC
Hindamismetoodika.docx -- 43.0 KB

This document outlines the tender evaluation methodology and criteria, including the scoring system and the role of the evaluation committee, to ensure a fair selection process.

KUM haldusala mittefunktsionaalsed nõudedPDF
KUM haldusala mittefunktsionaalsed nouded_.pd... -- 986.2 KB

This document outlines the non-functional requirements for information systems and their developments within the Ministry of Culture's administrative area, including compliance with standards, legislation, and security.

KUM haldusala tehnoloogiline profiilPDF
KUM haldusala tehnoloogiline profiil_2025-1.p... -- 714.4 KB

This document outlines the technological profile of the Ministry of Culture's administrative area, including preferred technologies, programming languages, and components to be followed during solution development.

LisateaveDOC
Lisateave.docx -- 35.0 KB

This document clarifies the tender procedure, including the decision not to divide the contract into lots, rules for joint submissions, participation of foreign companies, and bid confidentiality and submission requirements.

Nõuded proovitööleDOC
Nõuded proovitööle.docx -- 32.3 KB

Bidders must submit a detailed project plan for app development, including a timeline, functionalities, technical enhancements, and a description of the development process management methodology and cooperation arrangements.

Raam- ja hankelepingu projektDOC
Raam- ja hankelepingu projekt.docx -- 63.5 KB

This framework agreement draft defines the terms, scope, and legal framework for the continued development of the joint database of the Estonian Song and Dance Festival Foundation and the Estonian Folk Culture Centre.

Tehniline kirjeldusDOC
Tehniline kirjeldus_jätkuarendused.docx -- 49.5 KB

The contracting authority seeks a service provider for the further development of the joint database of the Estonian Song and Dance Festival Foundation and the Estonian Folk Culture Centre, emphasizing the preservation of existing architecture, performance, and security requirements, as well as user interface consistency.

Tehnilise kirjelduse lisa 1DOC
Tehnilise kirjelduse lisa 1_äpp.docx -- 40.8 KB

This document outlines the technical specifications for the song and dance festival performers' mobile application and data repository interface, essential for the successful execution of the tender.

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75
Good

Tender Quality Score

This tender for the further development of a joint database for Estonian cultural institutions is well-structured with clear technical and eligibility requirements. However, it lacks explicit sustainability considerations and relies heavily on external documents for full understanding.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general legal requirements, including a clear procedure and proper CPV code. Deadlines are reasonable. No disputes are noted. The procedure type 'A' (Open procedure) is standard. The reference number and organization are clearly stated.

Clarity80/100

The description of the service is clear, and the AI-extracted requirements provide a good overview. However, the reliance on multiple external documents ('Lisateave', 'KUM haldusala tehnoloogiline profiil', etc.) for full understanding of technical and submission requirements slightly reduces overall clarity for a quick assessment.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the 'Location Info' is vague ('Täpne piirkond määramata'), and the full scope of requirements is spread across numerous attached documents, some of which are not directly summarized.

Vague location information.
Fairness85/100

The tender is open to foreign companies and allows joint bids, promoting fairness. The evaluation criteria are based on relative weighting, which is objective. The use of e-procurement and e-submission enhances accessibility. The requirement for a trial work and specific CVs, while detailed, are standard for technical tenders and not overly tailored to specific companies.

Practicality65/100

E-submission and e-procurement are utilized. The contract start date is specified. However, the 'Location Info' is not precise, and while financing is implied by the estimated value, explicit financing details are not provided in the summary. The reliance on external documents for full understanding can impact practical application.

Lack of precise location information.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. Dates are logical and consistent. No suspension or disputes are indicated. The tender status '11' is standard for an active tender.

Sustainability50/100

The tender is marked as 'EU Funded', which implies adherence to certain EU standards. However, there are no explicit mentions of green procurement, social aspects, or innovation within the provided summary, leading to a moderate score.

No explicit green procurement, social, or innovation criteria mentioned.

Strengths

Clear technical and eligibility requirements.
Well-defined evaluation criteria.
Use of e-procurement and e-submission.
Open to joint bids and foreign companies.

Concerns

Reliance on numerous external documents for full understanding.
Lack of explicit sustainability considerations.
Vague location information.

Recommendations

1. Consolidate key information from external documents into the main tender summary for better accessibility.
2. Incorporate specific sustainability criteria (e.g., environmental impact, social responsibility) into the tender requirements.

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