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Tenders

Purchase of police officer's field uniform

Open
Deadline
34 days left
April 30, 2026
Contract Details
Category
Supplies
Reference
306110
Value
€4,350,000
Location
Estonia
Published
March 26, 2026
CPV Code
Evaluation Criteria
Usability Characteristics70%
Cost30%
Project Timeline

Tender Published

March 26, 2026

Deadline for Questions

April 23, 2026

Submission Deadline

April 30, 2026

Tender Opening

April 30, 2026

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Budget
€4,350,000
Duration
48 months
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€112,448
Avg. Bids
2.4
Competition
Low
SME Winners
98%
182 tenders analyzed

Original Tender Description

Purchase of police officer's field uniform (jacket, windbreaker, thermal lining, uniform jacket and trousers, and insignia).
Electronic Submission

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Requirements & Qualifications

22 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (5)
Technical (11)
Financial (1)
SUBMISSION REQUIREMENTS4
--Bids will be evaluated based on cost (30% weight) and usability characteristics (70% weight), with the lowest cost and best usability receiving the highest score (306110_hindamiskriteeriumid.pdf, Lisateave.pdf).
--Usability evaluation criteria include various physical tests and their duration (Evaluation_Criteria_for_Usability(valivorm).xlsx).
--Usability evaluation involves testing exercises to assess the suitability of uniforms for different tasks and movements (Kasutusomaduste_hindamine_(valivorm).xlsx).
MANDATORY EXCLUSION GROUNDS1
--Bidders shall not engage subcontractors or suppliers connected with the Russian Federation.
ELIGIBILITY REQUIREMENTS5
--The bidder must confirm they will not engage subcontractors or suppliers connected with the Russian Federation.
--If applicable, provide power of attorney for joint bidders.
--Describe trade secrets if applicable.
TECHNICAL CAPABILITY REQUIREMENTS11
--Comply with technical specifications for jackets (Annex_1_Jacket.xlsx, Annex_4_Uniform_Jacket.xlsx, Lisa_1_Jope.xlsx, Lisa_4_Vormijakk.xlsx).
--Comply with technical specifications for insulating liner jackets (Annex_2_Insulating_Liner_Jacket.xlsx, Lisa_2_Soojendusvooder.xlsx).
--Comply with technical specifications for softshell jackets (Annex_3_Softshell_Jacket.xlsx, Lisa_3_Tuulejakk.xlsx).
FINANCIAL REQUIREMENTS1
--The price for a set of prototypes, excluding VAT, must not exceed EUR 680.50 (Lisa_8_Prototüüpide maksumusvorm.xlsx).

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Documents

30 documents available with AI summaries

VastavustingimusedPDF
306110_vastavustingimused.pdf -- 16.1 KB

The bidder must confirm that they will not engage subcontractors or suppliers linked to the Russian Federation for contract fulfillment, and must provide a joint bidder authorization and describe any business secrets if applicable.

Pakkuja esitab hankija etteantud vormil täidetud Lisa 8 Prototüüpide maksumusvor...XLS
Lisa_8_Prototüüpide maksumusvorm.xlsx -- 10.4 KB

The bidder must submit a completed prototype cost form on the form provided by the contracting authority, indicating the set price excluding VAT, which must not exceed 680.50 euros.

Pakkuja esitab dokumendi "Tarneaegade vorm" koos pakkumusega ja kinnitab sellega...DOC
Tarneaegade vorm.docx -- 14.8 KB

The bidder must submit the "Delivery Times Form", thereby confirming their ability to deliver police officer's field uniform items within the stipulated deadlines.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
306110_hindamiskriteeriumid.pdf -- 4.4 KB

The contracting authority will evaluate bids based on cost (30% weight) and usability characteristics (70% weight), where the lowest cost and best usability will receive the highest score.

Hankepass täiendatavate selgitustegaPDF
306110_hankepass_taiendavate_selgitustega.pdf -- 67.5 KB

The procurement pass is a self-declaration by the economic operator, serving as preliminary evidence of compliance with the contracting authority's conditions and qualification requirements, to be filled out electronically.

Annex_1_JacketXLS
Annex_1_Jacket.xlsx -- 1.8 MB

This document outlines the technical specifications for police officer outdoor jackets, including color, sizes, and functional details.

Annex_2_Insulating_Liner_JacketXLS
Annex_2_Insulating_Liner_Jacket.xlsx -- 1.1 MB

The contracting authority is seeking insulating liner jackets for police officers, with detailed specifications on measurements and sizes provided.

Annex_3_Softshell_JacketXLS
Annex_3_Softshell_Jacket.xlsx -- 2.3 MB

This document details the technical specifications for the police softshell jacket, including colors, sizes, and measurements, which are essential for tender submission.

Annex_4_Uniform_JacketXLS
Annex_4_Uniform_Jacket.xlsx -- 794.3 KB

This document outlines the technical specifications for the police officer's outdoor uniform jacket, including colors, sizes, and functional details.

Annex_5_Uniform_TrousersXLS
Annex_5_Uniform_Trousers.xlsx -- 2.1 MB

The contracting authority is seeking blue or green outdoor uniform trousers for police officers with precise measurements and color specifications.

Annex_6_Identification_Badges_and_LabelsXLS
Annex_6_Identification_Badges_and_Labels.xlsx -- 475.9 KB

The tender requires product label specifications, including dimensions, material, and attachment method, to be permanently sewn into the field uniform.

Annex_7_Body_Measurement_TableXLS
Annex_7_Body_Measurement_Table.xlsx -- 20.8 KB

This document provides body measurement tables for men's outdoor uniform clothing that bidders must adhere to.

Draft framework AgreementPDF
Draft framework Agreement.pdf -- 661.5 KB

This draft framework agreement defines the terms and legal framework for the purchase of police officer uniforms for the Police and Border Guard Board and the Environmental Board.

Evaluation_Criteria_for_Usability(valivorm)XLS
Evaluation_Criteria_for_Usability(valivorm).x... -- 78.0 KB

This document outlines the usability evaluation criteria for police field uniforms, including various physical tests and their durations.

Hankedokumente selgitav dokumentPDF
Hankedokumente selgitav dokument.pdf -- 664.2 KB

This document is an explanatory guide to understanding the structure and reading order of the tender documentation, without introducing new requirements or altering existing conditions.

Kasutusomaduste_hindamine_(valivorm)XLS
Kasutusomaduste_hindamine_(valivorm).xlsx -- 78.3 KB

This document outlines performance tests for police outdoor uniforms, evaluating their suitability for various operational tasks and movements.

Lisa_1_JopeXLS
Lisa_1_Jope.xlsx -- 1.8 MB

This tender for the purchase of police officer outdoor uniforms presents the technical specifications for the jacket, including color, sizes, general product description, and design advantages and features.

Lisa_2_SoojendusvooderXLS
Lisa_2_Soojendusvooder.xlsx -- 1.1 MB

This document outlines the technical specifications for a warming liner intended for police officers' outer uniforms, detailing material, design, and functional requirements.

Lisa_3_TuulejakkXLS
Lisa_3_Tuulejakk.xlsx -- 2.3 MB

This document outlines the technical specifications for police windbreakers, including colors, sizes, and measurements, required for tender submission.

Lisa_4_VormijakkXLS
Lisa_4_Vormijakk.xlsx -- 795.0 KB

The contracting authority, the Police and Border Guard Board, is seeking uniform jackets with precise color, size, and measurement specifications, including permissible deviations.

Lisa_5_VormipuksidXLS
Lisa_5_Vormipuksid.xlsx -- 2.1 MB

This document outlines the technical measurements and color requirements for police officer trousers, serving as a guide for product suitability assessment.

Lisa_6_TunnussildidXLS
Lisa_6_Tunnussildid.xlsx -- 475.2 KB

This document outlines the technical requirements for identification labels, reflectors, and marking labels for police uniforms, including materials, attachment methods, and printing technologies.

Lisa_7_Figuurimootude tabelXLS
Lisa_7_Figuurimootude tabel.xlsx -- 21.2 KB

This document contains a size chart for women's field jackets and windbreakers, essential for selecting appropriate dimensions and manufacturing.

LisateavePDF
Lisateave.pdf -- 415.5 KB

This document clarifies rules for submitting joint bids, division of contract lots, proper bid formatting, grounds for rejecting all bids, and bid evaluation criteria, including cost and product usability assessment.

Raamlepingu projektESTPDF
Raamlepingu projektEST.pdf -- 730.1 KB

This framework agreement is a contract concluded as a result of the public procurement for the purchase of police officer field uniforms, defining the rights and obligations of the buyer and seller, and the subject of the contract.

Technical_Specification(TK)PDF
Technical_Specification(TK).pdf -- 1.4 MB

This technical specification details the police field uniform system, material requirements, and prototype preparation process, essential for tender submission.

Tehniline kirjeldusPDF
Tehniline kirjeldus.pdf -- 1.6 MB

This technical specification defines the material, property, and testing requirements for police field uniforms, including guidelines for prototype submission.

Tunnussildid_POL_APPDF
Tunnussildid_POL_AP.pdf -- 886.7 KB

The Tunnussildid_POL_AP document specifies the color and material specifications for police officer outdoor uniforms, which are necessary for tender submission.

Turu uuringu kokkuvotePDF
Turu uuringu kokkuvote.pdf -- 330.5 KB

This market research summary outlines the procurement authority's investigation for purchasing police field uniforms, identifying potential suppliers and gathering information on products, materials, and prices.

Varrukaembleem vektorPDF
Varrukaembleem vektor.pdf -- 105.9 KB

The contracting authority is seeking a sleeve emblem vector file for the procurement of police outdoor uniforms.

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75
Good

Tender Quality Score

This tender for police uniforms is generally well-structured with clear technical specifications and evaluation criteria. However, it lacks explicit sustainability considerations and relies heavily on specific annexes for crucial details.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with standard procurement procedures, including the use of CPV codes and a clear timeline. Deadlines are reasonable, and the procedure is defined. No disputes are noted. The inclusion of a mandatory exclusion ground related to the Russian Federation is a specific regulatory requirement.

Clarity80/100

The description of the required items is clear, and the technical specifications are detailed across numerous annexes. Evaluation criteria are specified with weighting. Conditions for submission are generally clear, although the reliance on multiple annexes for technical details could be consolidated.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the extensive reliance on separate annexes for technical specifications and submission forms means that a single, consolidated document would improve completeness. The 'Hankepass' and ESPD are mentioned, but the latter's XML format is not AI-analyzable.

Reliance on numerous separate annexes for technical specifications.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective (cost vs. usability). E-procurement is mandated. The exclusion of bidders connected to the Russian Federation is a specific, potentially restrictive, but likely legally mandated criterion, not necessarily unfair in a general sense if applied universally.

Practicality65/100

E-submission is mandated, and a clear opening place is provided. The contract duration is specified. Financing information is not explicitly detailed, and the contract start date is not provided. The reliance on numerous external annexes for technical details can reduce practicality for bidders needing to cross-reference information.

Contract start date not specified.
Financing information not explicitly detailed.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no noted suspensions or disputes. Dates are logical, with the opening date following the submission deadline.

Sustainability50/100

There are no explicit mentions of green procurement, social aspects, or innovation within the tender documents. The tender is not indicated as EU funded. This area is significantly underdeveloped.

Lack of green procurement criteria.
Absence of social responsibility considerations.

Strengths

Detailed technical specifications across multiple annexes.
Clear evaluation criteria with weighting.
Mandatory e-submission and e-procurement.
Reasonable deadlines and disclosed value.

Concerns

Lack of explicit sustainability or innovation requirements.
Heavy reliance on numerous separate annexes for technical details.
Missing contract start date and explicit financing details.

Recommendations

1. Consolidate technical specifications into fewer, more comprehensive documents.
2. Incorporate sustainability and innovation criteria into the evaluation process.
3. Provide the contract start date and explicit financing details.

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