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Tenders

Purchase of translation equipment

Open
Deadline
17 days left
April 13, 2026
Contract Details
Category
Supplies
Reference
305941
Value
€35,000
Location
Estonia
Published
March 23, 2026
CPV Code
Evaluation Criteria
Cost60%
Number of translatable languages20%
Warranty10%
Device lifecycle10%
Project Timeline

Tender Published

March 23, 2026

Deadline for Questions

April 06, 2026

Submission Deadline

April 13, 2026

Tender Opening

April 13, 2026

Contract Start Date

May 31, 2026

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Budget
€35,000
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€104,435
Avg. Bids
2.5
Competition
Low
SME Winners
94%
311 tenders analyzed

Original Tender Description

The Police and Border Guard Board (hereinafter the Contracting Authority) is conducting a public procurement with the aim of acquiring autonomous automatic translation devices that meet the needs of the Contracting Authority, including the warranty and delivery of these devices to the address specified by the Contracting Authority.
Electronic Submission

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Requirements & Qualifications

13 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS5
--Bids must be submitted by the deadline: 2026-04-13 06:00:00.
--Bids must adhere to the format and conditions outlined in "305941_hankepass_taiendavate_selgitustega.pdf" and "305941_vastavustingimused.pdf".
--The contract dates are estimated, as stated in "Additional Info".
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated, but implied by the need to comply with tender procedures.
ELIGIBILITY REQUIREMENTS2
--Must be a legal entity capable of entering into contracts.
--Must comply with the procedures described in "Lihthankemenetluse kord.pdf".
TECHNICAL CAPABILITY REQUIREMENTS3
--Must provide translation equipment meeting the technical specifications in "Lisa 1 Tehniline kirjeldus ja maksumusvorm.xlsx".
--Equipment must support the number of languages specified in the evaluation criteria (20%).
--The device's lifecycle will be considered (10% of evaluation).
FINANCIAL REQUIREMENTS2
--The total value of the tender is 35000.0 EUR.
--Cost will be a significant factor in evaluation (60%).

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
305941_vastavustingimused.pdf -- 10.6 KB

This document outlines conditions for joint bids, trade secrets, bid submission, cost, and equivalency, and is required for tender submission.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305941_hindamiskriteeriumid.pdf -- 5.2 KB

The contracting authority, the Police and Border Guard Board, is seeking translation devices, with evaluation based on cost (60%), warranty (10%), number of translatable languages (20%), and device lifespan (10%).

Hankepass täiendatavate selgitustegaPDF
305941_hankepass_taiendavate_selgitustega.pdf -- 33.7 KB

The Procurement Pass is an initial self-declaration by the economic operator, containing conditions set by the contracting authority and the format of expected responses, but is not a document intended for completion.

Hankelepingu projektPDF
Hankelepingu projekt.pdf -- 674.7 KB

The draft contract of the Police and Border Guard Board outlines the terms, subject matter, and legal framework for the procurement of translation devices.

Lihthankemenetluse kordPDF
Lihthankemenetluse kord.pdf -- 364.0 KB

This document outlines the simplified procurement procedure, including bid submission, evaluation, and bidder exclusion grounds, necessary for submitting a bid for the purchase of translation equipment.

Lisa 1 Tehniline kirjeldus ja maksumusvormXLS
Lisa 1 Tehniline kirjeldus ja maksumusvorm.xl... -- 152.0 KB

This document contains the technical specification and cost form for the procurement of translation equipment by the Police and Border Guard Board.

Turu-uuringu kokkuvõtePDF
Turu-uuringu kokkuvote.pdf -- 456.9 KB

This market research summary outlines the inquiries conducted by the contracting authority for the purchase of translation devices, clarifying device features, maintenance needs, and delivery terms.

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75
Good

Tender Quality Score

This tender for translation equipment is generally well-structured with clear technical specifications and evaluation criteria. However, it lacks explicit sustainability considerations and relies on estimated contract dates.

Score Breakdown

Legal Compliance75/100

The tender follows standard procedures with a clear CPV code and reasonable deadlines. The mention of 'Lihthankemenetluse kord.pdf' implies adherence to national simplified procurement rules, which should cover most legal compliance aspects. No disputes or known regulatory issues are flagged.

Clarity80/100

The description of the required translation equipment is clear, and the technical specifications are detailed in a separate document. Evaluation criteria are specified with relative weighting. Conditions for submission and contract terms are referenced in attached documents.

Completeness70/100

Basic information such as title, reference, organization, estimated value, and deadlines are present. Key documents like technical specifications and contract project are attached. However, the 'NB! Lepingu kuupäevad on eeldatavad!' note introduces a degree of uncertainty regarding exact timelines.

Estimated contract dates introduce uncertainty.
Fairness85/100

The tender is conducted via e-procurement, ensuring full document access and value disclosure. Evaluation criteria are objective and based on relative weighting. No requirements appear tailored to specific companies.

Practicality65/100

E-submission is mandated. Document URLs are not explicitly provided in the text, but are implied to be accessible through the platform. The 'Contract Start' date is provided but noted as estimated. Financing information is not detailed. The duration type is 'PERIOD' but not explicitly quantified.

Contract start date is estimated.
Specific contract duration not explicitly quantified beyond 'PERIOD'.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. Dates, while one is estimated, are logically presented.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

No explicit mention of green procurement, social criteria, or innovation.

Strengths

Clear technical specifications and evaluation criteria.
Mandatory e-procurement and e-submission.
Objective evaluation based on relative weighting.
Good data completeness for core tender information.

Concerns

Estimated contract dates introduce uncertainty.
Lack of explicit sustainability considerations (green, social, innovation).
Specific contract duration not fully detailed.

Recommendations

1. Clarify estimated contract dates or provide a definitive range.
2. Incorporate sustainability criteria (e.g., energy efficiency, recycling) into technical specifications or evaluation.

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