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Tenders

Maintenance of cooling equipment for Mustamäe campus 2

Open
Deadline
24 days left
April 20, 2026
Contract Details
Category
Services
Reference
305928
Value
€200,000
Location
Estonia
Published
March 19, 2026
CPV Code
Evaluation Criteria
The cost of the offer is evaluated - Excluding taxes100%
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Tender Opening

April 20, 2026

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Budget
€200,000
Duration
24 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€265,238
Avg. Bids
2.7
Competition
Low
SME Winners
90%
843 tenders analyzed

Original Tender Description

Carrying out maintenance works for the cooling equipment of Mustamäe campus buildings B, C, X, and Y.
Electronic Submission

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Requirements & Qualifications

10 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (4)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS3
--Bidders must submit a completed price offer form.
--The data in the price offer form must comply with the evaluation criteria presented in the tender documents.
--The tender pass is the bidder's own confirmation, serving as initial proof instead of certificates issued by authorities or third parties, containing conditions set by the contracting authority and the expected response format.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not engage subcontractors or suppliers connected to the Russian Federation.
ELIGIBILITY REQUIREMENTS4
--Bidders must confirm they have familiarized themselves with the tender conditions and submitted a compliant bid.
--Bidders must confirm they are not engaging subcontractors or suppliers connected to the Russian Federation.
--Bidders must provide information regarding trade secrets.
TECHNICAL CAPABILITY REQUIREMENTS1
--The technical description defines the requirements for maintenance and repair of cooling equipment in Mustamäe корпусов B, C, X, and Y to ensure their uninterrupted operation.
FINANCIAL REQUIREMENTS1
--The tender value is 200,000.0 EUR.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
305928_vastavustingimused.pdf -- 7.9 KB

Bidders must confirm they will not engage subcontractors or suppliers linked to the Russian Federation, and provide information on trade secrets and, for joint bids, a power of attorney.

Kas ettevõtja kinnitab dokumendis Hankemenetluses osalemise avalduses sätestatud...DOC
305928 Hankemenetluses osalemise avaldus.docx -- 50.9 KB

The bidder must confirm that they have reviewed the tender procedure conditions and submitted a compliant bid.

Kas pakkuja on täitnud "305928 Hinnapakkumuse vormi"? Juhul kui hind erineb vahe...XLS
305928 Hinnapakkumuse vorm.xlsx -- 19.3 KB

The bidder must submit a completed price offer form, with data consistent with the evaluation criteria presented in the tender document.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305928_hindamiskriteeriumid.pdf -- 3.0 KB

The contracting authority evaluates bids primarily based on price, where the lowest price receives the maximum score, and determines the winner by lottery in case of equal bids.

Hankepass täiendatavate selgitustegaPDF
305928_hankepass_taiendavate_selgitustega.pdf -- 63.0 KB

The Procurement Pass (Hankepass) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, outlining the contracting authority's conditions and the expected response format.

Tehniline kirjeldusDOC
305928 Tehniline kirjeldus.docx -- 27.0 KB

This technical specification defines the requirements for maintenance and repair works of cooling equipment in Mustamäe buildings B, C, X, and Y to ensure their uninterrupted operation.

Lepingu projektDOC
Seadmete hooldus- ja remonttoode teostamise l... -- 49.5 KB

This document is the draft framework agreement for the maintenance of cooling equipment at the Mustamäe campus of the North Estonia Medical Centre, outlining the terms of service provision and the contracting parties.

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75
Good

Tender Quality Score

This tender for cooling equipment maintenance is generally well-structured with clear requirements and a reasonable process. However, it lacks explicit sustainability considerations and has some minor documentation completeness issues.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures, including proper CPV codes and a clear timeline. Deadlines appear reasonable. No disputes are noted. Regulatory compliance is assumed based on the available information.

Clarity80/100

The description of the service is clear, and the technical requirements are documented. Evaluation criteria are specified, although the lottery mechanism for equal bids is unusual. Conditions for participation are generally clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. However, the absence of explicit details on financing and the limited number of attached documents (some in unsupported formats) slightly reduce completeness.

Some documents in unsupported formats (.xml, .zip) for AI analysis.
Lack of explicit financing information.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and criteria are objective, though the lottery for equal bids is a point of note. E-procurement is utilized. The 'Max Participants: 1' is unusual and could be perceived as restrictive if not justified by the nature of the service.

Maximum Participants set to 1, which might be overly restrictive if not clearly justified.
Practicality65/100

E-submission is mandated. A document URL for the opening place is provided. The contract duration is specified. However, the lack of explicit financing information and the potential ambiguity of the 'Max Participants: 1' requirement could pose minor practical challenges.

Lack of explicit financing information.
Potential ambiguity of 'Max Participants: 1'.
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. There are no noted suspensions or disputes. Dates are logical and consistent.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

No explicit mention of green procurement.
No explicit mention of social aspects.

Strengths

Clear technical description and requirements.
Well-defined timeline and deadlines.
Use of e-procurement and electronic submission.
Disclosure of estimated value and CPV code.

Concerns

Lack of explicit sustainability criteria (green, social, innovation).
Unusual 'Max Participants: 1' setting.
Some documents in unsupported formats for analysis.

Recommendations

1. Incorporate explicit sustainability criteria into future tenders.
2. Provide clear justification for the 'Max Participants: 1' setting or consider removing it.
3. Ensure all tender documents are provided in universally accessible formats.

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