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Maintenance service for hydrometric and meteorological stations (Environment Agency)

Open
Deadline
24 days left
April 20, 2026
Contract Details
Category
Services
Reference
305605
Value
€260,000
Location
Estonia
Published
March 18, 2026
CPV Code
Evaluation Criteria
Cost of maintenance work for meteorological stations50%
Cost of maintenance work for hydrometric stations40%
Price per hour for on-demand works at hydrometric and meteorological stations10%
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Tender Opening

April 20, 2026

Contract Start Date

April 30, 2026

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Budget
€260,000
Duration
Not specified
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€43,718
Avg. Bids
4.8
Competition
Medium
SME Winners
99%
562 tenders analyzed

Original Tender Description

Ordering of mowing and maintenance services for the hydrometric and meteorological stations of the Environment Agency
Green ProcurementElectronic Submission

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Requirements & Qualifications

13 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (3)
Technical (2)
Financial (3)
SUBMISSION REQUIREMENTS4
--Bids must be submitted in Estonian.
--Bids must comply with the base documents.
--The bidder must provide data regarding trade secrets.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not engage subcontractors or suppliers connected to the Russian Federation.
ELIGIBILITY REQUIREMENTS3
--The bidder must confirm that they will not engage subcontractors or suppliers connected to the Russian Federation.
--For joint offers, a power of attorney to represent all joint bidders must be submitted.
--The bidder must submit the CV of the responsible person, proving their education, at least 12 months of property maintenance experience in the last 36 months, and at least a property maintenance worker, level 3 or equivalent professional qualification.
TECHNICAL CAPABILITY REQUIREMENTS2
--The service provider must be capable of performing maintenance work for 16 hydrometric stations and 26 meteorological stations.
--Maintenance work includes mowing from May to October.
FINANCIAL REQUIREMENTS3
--Bidders must submit detailed costs for maintenance work of hydrometric stations, including specific stations and tasks.
--Bidders must submit prices for maintenance work of meteorological stations, including territory, field, and access road mowing, by filling in the provided cost table.
--Bidders must provide detailed descriptions of costs for meteorology and hydrometric station maintenance work and on-demand work to meet the evaluation criteria.

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Documents

12 documents available with AI summaries

VastavustingimusedPDF
305605_vastavustingimused.pdf -- 12.7 KB

The bidder must confirm the exclusion of subcontractors or suppliers linked to the Russian Federation, provide information on trade secrets, and submit a power of attorney if it is a joint bid.

Vastutava isiku CV vormDOC
305605_Vastutava isiku CV VORM.docx -- 34.1 KB

The bidder must submit the CV of the responsible person, proving their education, at least 12 months of property maintenance experience within the last 36 months, and at least a property maintenance technician, level 3, or equivalent professional qualification.

Maksumuste tabel- hüdromeetriajaamadXLS
Maksumuste_tabel_hüdromeetriajaamad.xlsx -- 20.2 KB

The tenderer seeks cost proposals for hydrometric station maintenance, detailing expenses for specific stations and tasks.

Maksumuste tabel- meteoroloogiajaamadXLS
Maksumuste_tabel_meteoroloogiajaamad.xlsx -- 22.0 KB

Bidders must submit prices for meteorology station maintenance, including territory, field, and driveway mowing, by completing the provided cost table.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305605_hindamiskriteeriumid.pdf -- 4.6 KB

Bidders must submit their proposals detailing the costs for meteorology and hydrometry station maintenance and on-demand works to meet the evaluation criteria.

Hankepass täiendatavate selgitustegaPDF
305605_hankepass_taiendavate_selgitustega.pdf -- 72.4 KB

The procurement pass (ESPD) is a self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, outlining the contracting authority's conditions and the expected response format.

LisateaveDOC
305605_Lisateave.docx -- 32.2 KB

The contracting authority will not divide the tender into parts and will conclude a framework agreement with one bidder, requiring the bid to be submitted in Estonian and to comply with the base documents.

RaamlepingDOC
305605_Raamleping_.docx -- 39.2 KB

This framework agreement defines the terms for providing maintenance services for hydrometric and meteorological stations, with specified contract documents and their priority.

Ühispakkujate volikiriDOC
305605_Volikiri ühispakkujate esindamiseks_.d... -- 27.2 KB

This power of attorney authorizes one joint bidder to represent all joint bidders in the public procurement "Maintenance service for hydrometric and meteorological stations".

Lisa 1 - Hüdroloogilised seirejaamadPDF
Lisa 1_Hüdroloogilised seirejaamad.pdf -- 1.1 MB

This document lists the hydrological monitoring stations for which maintenance services are offered and is an essential part of the technical specifications.

Lisa 2 - Meteoroloogilised seirejaamadPDF
Lisa 2_Meteoroloogilised seirejaamad.pdf -- 1.5 MB

This document lists the locations of meteorological monitoring stations as part of the maintenance service tender for hydrometric and meteorological stations.

Tehniline kirjeldusDOC
Tehniline kirjeldus_Hüdromeetria- ja meteorol... -- 41.8 KB

The tender seeks a service provider for the maintenance of 16 hydrometric stations and 26 meteorological stations, including mowing services during the period from May to October.

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75
Good

Tender Quality Score

This tender for hydrometric and meteorological station maintenance is generally well-structured, with clear requirements and a reasonable process. However, it lacks explicit social and innovation criteria, and the sustainability aspect is limited to green procurement.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations. The CPV code is provided, and the procedure is clear. Deadlines are reasonable, and there are no immediate indications of disputes or regulatory non-compliance. The inclusion of 'Green Procurement' suggests some regulatory awareness.

Clarity80/100

The description of the service is clear, and the requirements for technical capability and submission are well-documented. The evaluation criteria are specified as 'relative_weighting', which is standard. Conditions for joint offers and responsible person qualifications are clearly outlined.

Completeness70/100

Most basic information is present, including estimated value, duration type, and contract start date. Key documents like technical specifications, cost tables, and CV forms are attached or referenced. However, the framework agreement details are not fully elaborated within the provided text, and the financing information is not explicitly detailed.

Fairness85/100

The tender allows for full document access and discloses the estimated value. The criteria for evaluation are objective ('relative_weighting'). The use of e-procurement and e-submission promotes fairness. The 'Max Participants: 1' characteristic is unusual and could be perceived as restrictive, though it is justified by the contracting authority's rationale for efficiency and integrity of service.

Practicality65/100

E-submission and e-procurement are mandated, which is practical. The contract start date is specified. However, the financing information is not explicitly detailed, and the duration type is 'PERIOD' without a specific end date, which is typical for framework agreements but could be more precise for a direct contract.

Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. The dates provided (Reveal Date, Submission Deadline, Opening Date, Contract Start) are logically sequenced.

Sustainability50/100

The tender explicitly mentions 'Green Procurement', which is a positive aspect. However, there is no mention of social criteria or innovation focus. The tender is not indicated as EU funded, which limits the scope for broader sustainability initiatives often associated with such funding.

Strengths

Clear technical and eligibility requirements
Mandatory e-submission and e-procurement
Disclosure of estimated value and objective evaluation criteria
Inclusion of 'Green Procurement'

Concerns

Lack of explicit social and innovation criteria
Unusual 'Max Participants: 1' characteristic
Limited detail on financing

Recommendations

1. Consider adding specific social or innovation objectives to enhance sustainability.
2. Provide more explicit details on financing arrangements if possible.
3. Clarify the rationale or implications of 'Max Participants: 1' if it deviates from standard practice.

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