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Tenders

Testing and development of PRIA information system data exchange and integration solutions

Open
Deadline
18 days left
April 14, 2026
Contract Details
Category
Services
Reference
305313
Value
€300,000
Location
Estonia
Published
March 10, 2026
CPV Code
Evaluation Criteria
Cost of the unified hourly rate for development and maintenance services ordered under framework agreements, in euros (EUR) excluding VAT50%
Evaluation of the bidder's core team analyst and programmer participating in the framework agreement execution50%
Project Timeline

Tender Published

March 10, 2026

Deadline for Questions

April 07, 2026

Submission Deadline

April 14, 2026

Tender Opening

April 14, 2026

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Budget
€300,000
Duration
36 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The subject of the framework agreement to be concluded is the testing and development of PRIA information system data exchange and integration solutions. The first object/work within the framework agreement will be the creation/development of a software solution that enables the automatic transfer of animal data from farm software (e.g., DairyComp 305) to PRIA information systems, thereby reducing manual entry and improving data quality. In addition, the subject of the framework agreement includes all associated, not yet known additional works, i.e., additional software development and/or maintenance works.
EU FundedElectronic Submission

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Requirements & Qualifications

37 requirements across 5 categories

Submission (10)
Mandatory (2)
Compliance (14)
Technical (7)
Financial (4)
SUBMISSION REQUIREMENTS10
--Bidders must submit their offer according to the requirements of the explanatory document.
--Bidders must declare business secrets and provide justification.
--Joint bidders must provide a power of attorney if necessary.
MANDATORY EXCLUSION GROUNDS2
--Bidders must confirm that their goods are not subject to sanctions or originate from sanctioned regions.
--Bidders must confirm they are not associated with the Russian Federation.
ELIGIBILITY REQUIREMENTS14
--Bidders must submit data on the core team's analyst's work experience and education according to the specified form.
--Bidders must submit Form A describing the core team project manager/analyst's education, language skills, and work experience.
--Bidders must submit data on the core team programmer's work experience, education, and participated contracts.
TECHNICAL CAPABILITY REQUIREMENTS7
--Bidders must adhere to PRIA's public Figma design system and components.
--Bidders must comply with information security requirements based on ISO/IEC 27002:2017.
--Bidders must comply with technical requirements and best practices for software development and testing, including version control, security, and code quality.
FINANCIAL REQUIREMENTS4
--The maximum total cost of the framework agreement is up to 300,000 EUR without VAT.
--The actual and final total cost of the framework agreement depends on the budget, the need for work execution, and the cost offered by the bidder.
--If the parties have concluded supply contracts with a smaller volume than 300,000 EUR without VAT upon the expiry of the framework agreement, the remaining amount will not be paid to the bidder.

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Documents

15 documents available with AI summaries

VastavustingimusedPDF
305313_vastavustingimused.pdf -- 10.1 KB

Bidders must submit their bid according to the tender clarification document requirements, declare and justify any business secrets, provide a power of attorney for joint bidders if applicable, and state the unified hourly rate.

RSD lisa nr 1 Vorm A - Põhimeeskonna analüütikDOC
RSD lisa nr 1 Vorm A - Põhimeeskonna analüüti... -- 27.2 KB

Bidders must provide details on the core team analyst's work experience and education according to the form provided in the tender document.

RSD lisa nr 1 Vorm A - Põhimeeskonna programmeerijaDOC
RSD lisa nr 1 Vorm A - Põhimeeskonna programm... -- 26.3 KB

Bidders must provide details on the core team programmer's work experience, education, and participated contracts to meet the qualification requirements outlined in the tender document.

RSD lisa nr 1 Vorm A - Põhimeeskonna projektijuht/analüütikDOC
RSD lisa nr 1 Vorm A - Põhimeeskonna projekti... -- 24.2 KB

Bidders must submit Form A detailing the core team's project manager/analyst's education, language skills, and work experience to meet tender qualification requirements.

RSD lisa nr 1 Vorm B - Pakkuja kinnitusedDOC
RSD lisa nr 1 Vorm B - Pakkuja kinnitused.doc... -- 21.5 KB

The bidder must confirm that their goods are not subject to sanctions or originate from sanctioned areas, and that the bidder has no ties to the Russian Federation.

RSD lisa nr 1 Vorm C - Pakkumuse vormDOC
RSD lisa nr 1 Vorm C - Pakkumuse vorm.docx -- 21.4 KB

This document is a bid form requiring detailed information about the bidder and joint bidders, including general data, contact details, and banking information.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305313_hindamiskriteeriumid.pdf -- 5.8 KB

The tender evaluation criteria outline how bidders will be assessed based on the hourly rate for services and the qualifications of the core team, with cost accounting for 50% and quality for 50% of the evaluation points.

Hankepass täiendatavate selgitustegaPDF
305313_hankepass_taiendavate_selgitustega.pdf -- 76.8 KB

The Procurement Pass is an initial self-declaration by the economic operator, containing conditions set by the contracting authority and the format of expected responses, but is not intended for completion.

Raamlepingu nr 305313 ITO lisa 3 RFN selgitusPDF
Raamlepingu nr 305313 ITO lisa 3 RFN selgitus... -- 528.8 KB

This document outlines technical requirements and best practices for software development and testing implementers, covering version control, security, and code quality.

Raamlepingu nr 305313 ITO lisa 3 Ristfuntsionaalsed nõuded (RFN)PDF
Raamlepingu nr 305313 ITO lisa 3 Ristfuntsion... -- 293.8 KB

This document outlines cross-functional requirements for data management, development, and architecture necessary for testing and developing PRIA information system data exchange and integration solutions.

Raamlepingu nr 305313 ITO lisa 4 Tarkvaraarenduse metoodikaPDF
Raamlepingu nr 305313 ITO lisa 4 Tarkvaraaren... -- 914.7 KB

This document outlines the software development methodology for PRIA information systems, including processes, roles, and management, which must be followed in the tender.

Raamlepingu nr 305313 ITO lisa 5 Infoturbe nõuded arendajalePDF
Raamlepingu nr 305313 ITO lisa 5 Infoturbe nõ... -- 479.6 KB

The developer must adhere to information security requirements based on the ISO/IEC 27002:2017 standard, covering information security management framework, asset identification and protection, and supplier relationship security.

Raamlepingu nr 305313 ITO lisa 7 PRIA Figma komponendidPDF
Raamlepingu nr 305313 ITO lisa 7 PRIA Figma k... -- 407.5 KB

Bidders must adhere to PRIA's public Figma design system and components, which is dynamic documentation requiring Figma account access.

Riigihanke 305313 RSD lisa nr 3 Isikuandmete töötlemise kokkulepeDOC
Riigihanke 305313 RSD lisa nr 3 Isikuandmete ... -- 37.8 KB

This personal data processing agreement specifies the conditions under which the authorized processor may process personal data within the scope of PRIA's information system development and maintenance services, ensuring compliance with GDPR requirements.

Riigihanke 305313 selgitav dokument (RSD)PDF
Riigihanke 305313 selgitav dokument (RSD).pdf -- 555.9 KB

The Agricultural Registers and Information Board is seeking bids for testing and developing data exchange and integration solutions for PRIA information systems, evaluating both the hourly service rate and the core team's competence.

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75
Good

Tender Quality Score

This tender for IT development and testing services is generally well-structured, with clear technical and eligibility requirements. However, it could benefit from more explicit information on financing and a stronger emphasis on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general legal requirements for public procurement. Deadlines are reasonable, and the procedure is outlined. The CPV code is appropriate. No disputes are indicated. The mention of EU funding suggests regulatory compliance.

Clarity80/100

The description of the services is clear, detailing the need for testing and development of data exchange and integration solutions. Requirements for core team qualifications, technical specifications, and methodologies are documented. Evaluation criteria are specified.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications, methodology, and forms for submission are attached or referenced. However, detailed financing information beyond the estimated value is limited.

Fairness85/100

The tender provides access to all necessary documents and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective (cost vs. quality). E-submission and e-procurement are utilized. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are confirmed. The contract start date is not explicitly stated, but the duration is clear. Financing information is limited to the estimated value. The requirement for on-site work in Tartu for up to 4 days per month, with no separate compensation for travel/accommodation, might pose a practical challenge for some bidders.

On-site work requirement without separate compensation for travel/accommodation.
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no indications of suspension or disputes. Dates appear logical within the tender timeline.

Sustainability50/100

The tender mentions 'Innovation Focus' and 'EU Funded', which are positive aspects. However, there is no explicit mention of green procurement criteria or social aspects in the provided information.

Lack of explicit green procurement criteria.
Lack of explicit social criteria.

Strengths

Clear technical and eligibility requirements.
Well-defined CPV code and NUTS code.
Use of e-procurement and e-submission.
Objective evaluation criteria (cost/quality weighting).

Concerns

Limited detailed financing information.
Practical implications of on-site work requirement without compensation.
Absence of explicit sustainability (green/social) criteria.

Recommendations

1. Provide more detailed information on financing mechanisms.
2. Clarify compensation for on-site work or adjust the requirement.
3. Incorporate specific green and social procurement criteria.

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