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Homelessness and Rough Sleeping Services procurement

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 06, 2026
Contract Details
Category
Open Procedure
Reference
009207-2026
Value
£873,992
Location
East Anglia, United Kingdom
Published
April 12, 2026
Organization
CPV Code
Project Timeline

Tender Published

February 02, 2026

Deadline for Questions

February 27, 2026

Submission Deadline

March 06, 2026

Contract Start Date

April 15, 2026

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Budget
£873,992
Duration
36 months
Location
East Anglia
Type
Open Procedure
61
Quality Score/100
Good

Original Tender Description

East Suffolk Council (ESC) intends to commission key services across the District under Homelessness and Rough Sleeping from 2026-2029. The Homelessness and Rough Sleeping Grant 2026-2029 will build on past successes, provide ongoing support to those who need it and continue the work to reduce and ultimately end rough sleeping in East Suffolk through building sustainable pathways and preventing rough sleeping. Lot 1. Safe to Stay Hub x 12 beds (minimum of 12 beds, all under one roof). This will also include any staffing costs to deliver the service. Location to be in Lowestoft. Lot 2. Rough Sleeping Initiative Beds x 10 (Across East Suffolk - can be dispersed or under one roof to cover both North and South under one supplier). ESC will provide staffing support through the inhouse Outreach Team for these beds' spaces.

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Requirements & Qualifications

19 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (5)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS6
--Must register and log into the East Suffolk Council e-tendering system.
--Must view the full documentation available on the e-tendering system.
--Must express interest in the tender via the e-tendering system.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds were identified in the provided tender information.
ELIGIBILITY REQUIREMENTS5
--Must be able to provide Homelessness and Rough Sleeping services.
--Must be able to operate services within the East Suffolk District.
--For Lot 1, must provide a Safe to Stay Hub with a minimum of 12 beds, all under one roof, located in Lowestoft.
TECHNICAL CAPABILITY REQUIREMENTS5
--For Lot 1, must include all necessary staffing costs and personnel to deliver the Safe to Stay Hub service.
--For Lot 2, must provide and manage the physical bed spaces for the Rough Sleeping Initiative Beds, coordinating with East Suffolk Council's in-house Outreach Team for staffing support.
--Must demonstrate capability to build sustainable pathways and prevent rough sleeping.
FINANCIAL REQUIREMENTS2
--Bids must align with the estimated contract value of 873,992 EUR for the 36-month contract duration.
--For Lot 1, all staffing costs required to deliver the service must be included in the financial proposal.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
009207-2026_ocds_record.json

East Suffolk Council seeks providers for homelessness and rough sleeping services, including a 12-bed Safe to Stay Hub in Lowestoft and 10 Rough Sleeping Initiative Beds across the district, for 2026-2029.

OCDS Release PackageDOC
009207-2026_ocds_release.json

This OCDS Release Package provides structured, machine-readable data detailing East Suffolk Council's tender for homelessness and rough sleeping services, including information on the contracting authority, tender ID, and the scope of Lot 1 (Safe to Stay Hub in Lowestoft) and Lot 2 (Rough Sleeping Initiative Beds across East Suffolk).

Official PDF VersionPDF
009207-2026_official.pdf

This tender notice from East Suffolk Council outlines a procurement for Homelessness and Rough Sleeping Services from 2026-2029, comprising Lot 1 for a 12-bed Safe to Stay Hub in Lowestoft (including staffing) and Lot 2 for 10 Rough Sleeping Initiative Beds across East Suffolk (with council-provided staffing).

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61
Good

Tender Quality Score

This tender for homelessness and rough sleeping services demonstrates clear service objectives and good operational details, but is significantly hampered by critical omissions in legal compliance, clarity, and fairness, particularly the absence of evaluation criteria and an incorrect CPV code.

Score Breakdown

Legal Compliance50/100

Legal compliance is moderate due to a critically incorrect CPV code (construction work instead of social services), the absence of explicitly identified mandatory exclusion grounds, and the missing tender reveal date. While the procedure type is clear and no disputes exist, these are significant compliance gaps.

Incorrect CPV code (45212413 - Short-stay accommodation construction work) for homelessness services.
Missing tender reveal date, making it impossible to assess the full period between publication and submission.
Clarity65/100

The service description and AI-extracted requirements for eligibility, technical capability, and financial aspects are clear. However, the complete absence of specified evaluation criteria is a major clarity issue, preventing bidders from understanding how their proposals will be judged.

No evaluation criteria specified, which is critical for bidders to understand how their proposals will be assessed.
Completeness60/100

Basic information, deadlines, value, and duration are present. However, the tender is incomplete due to the critical absence of evaluation criteria and explicit mandatory exclusion grounds. Furthermore, the full tender documentation was not provided for analysis, only administrative summaries.

Missing evaluation criteria.
No specific mandatory exclusion grounds identified.
Fairness60/100

Fairness is significantly compromised by the complete absence of evaluation criteria, which prevents objective and transparent assessment of bids. While e-procurement is enabled and the value is disclosed, the lack of transparency in evaluation is a major concern. The missing reveal date also adds uncertainty to the fairness of the preparation period.

No evaluation criteria specified, severely impacting transparency and fairness.
Missing tender reveal date, making it difficult to confirm a fair preparation period from publication.
Practicality70/100

The tender supports electronic submission and clearly specifies the contract start date and duration, which are practical aspects. However, a direct URL to the full documentation was not provided in the input, requiring access via an e-tendering system, and detailed financing information beyond the estimated value is limited.

No direct URL to full tender documentation provided in the input (requires login to e-tendering system).
Limited detailed financing information beyond the estimated value.
Data Consistency80/100

Data consistency is generally good, with most key fields populated and dates being logical and consistent. Minor omissions include an empty 'Liable Person' field and an empty 'Code' for the procedure type. The incorrect CPV code is a classification error rather than a data inconsistency in terms of conflicting values.

Empty 'Liable Person' field.
Empty 'Code' for Type/Procedure.
Sustainability40/100

While the core service addresses a significant social need, the tender documentation does not explicitly integrate broader sustainability criteria such as green procurement, additional social clauses beyond the service itself, or innovation focus. This represents a missed opportunity for a modern procurement approach.

No explicit green procurement criteria.
No additional social criteria beyond the core service delivery.

Strengths

Clear description of the service need and objectives for both lots.
Estimated value, contract duration, and start date are clearly specified.
Electronic submission is supported via the East Suffolk Council e-tendering system.
Tender is divided into clear lots, allowing for flexible bidding strategies.
Good data consistency for populated fields and logical dates.

Concerns

Critical absence of evaluation criteria, severely impacting clarity and fairness.
Incorrect CPV code (45212413) assigned, misrepresenting the nature of the services.
Missing tender reveal date, hindering assessment of the full preparation timeline.
No explicit mandatory exclusion grounds identified in the provided information.
Lack of explicit sustainability (environmental, social, innovation) criteria.

Recommendations

1. Immediately publish comprehensive evaluation criteria to ensure transparency and fairness for all potential bidders.
2. Correct the CPV code to accurately reflect the social/accommodation services being procured.
3. Ensure all mandatory exclusion and selection grounds are clearly stated in the full tender documentation.

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