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Tenders

Purchase of Printed Books for Tallinn Central Library Service Units for Providing Library Services

Open
Deadline
6 days left
April 02, 2026
Contract Details
Category
Supplies
Reference
305240
Value
€3,000,000
Location
Estonia
Published
March 03, 2026
CPV Code
Evaluation Criteria
Customer service speed100%
Project Timeline

Tender Published

March 03, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Tender Opening

April 02, 2026

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Budget
€3,000,000
Duration
Not specified
Location
Estonia
Type
Supplies
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€81,758
Avg. Bids
2.0
Competition
Low
SME Winners
94%
42 tenders analyzed

Original Tender Description

The purpose of the public procurement is to find framework agreement partners for the purchase of printed books published in Estonia and abroad for the service units of Tallinn Central Library for providing library services. The subject of the contract is printed books in Estonian and foreign languages, serial publications, learning materials, etc., which the contracting authority will purchase on a running basis according to need and based on the order of the Minister of Culture of 12.07.2004 no. 9 "Instructions for the operation of public libraries" and the order of the Director of Tallinn Central Library of October 27, 2023 no. 1-2/35 "Acquisition of publications". The exact quantity and titles of the publications to be ordered are not predictable. The contracting authority will conclude a framework agreement with the tenderers who meet the conditions set out in the public procurement base documents.
Electronic Submission

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Requirements & Qualifications

17 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (1)
Technical (8)
Financial (2)
SUBMISSION REQUIREMENTS5
--The tender is for the purchase of printed books for the service units of Tallinna Keskraamatukogu for providing library services.
--The tender includes the scope of the procurement, division into lots, and general procedural rules.
--The tender is for a framework agreement.
MANDATORY EXCLUSION GROUNDS1
--Bidders must confirm that their bid complies with all tender document conditions.
ELIGIBILITY REQUIREMENTS1
--Bidders must provide data on authorized representatives and power of attorney for joint bidders, if applicable.
TECHNICAL CAPABILITY REQUIREMENTS8
--Purchase of printed books (Estonian and foreign languages) according to current guidelines.
--Requirements for the procurement of both new and previously published publications.
--Specifications for packaging and transportation.
FINANCIAL REQUIREMENTS2
--The value of the tender is 3,000,000.0 EUR.
--The contract includes a cost form.

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Documents

9 documents available with AI summaries

VastavustingimusedPDF
305240_vastavustingimused.pdf -- 15.3 KB

Bidders must confirm that their bid meets all tender document conditions, including providing information on authorized representatives and joint bidder power of attorney if applicable.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
305240_hindamiskriteeriumid.pdf -- 4.3 KB

The contracting authority will evaluate bids based on customer service speed, with the methodology detailed in section 6 of the tender documents.

Hankepass täiendatavate selgitustegaPDF
305240_hankepass_taiendavate_selgitustega.pdf -- 67.8 KB

The procurement pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not a document intended for completion.

Raamlepingu lisa_trükiste tellimine nimekirja ja eksemplaarsuse alusel (järelkom...XLS
Raamlepingu lisa_trükiste tellimine nimekirja... -- 16.1 KB

This document is an annex to the framework agreement, specifying the procedure for ordering printed materials based on a list and quantity, and includes a cost form.

Raamlepingu lisa_uued Eestis välja antud trükisedXLS
Raamlepingu lisa_uued Eestis välja antud trük... -- 14.1 KB

This document is a form for submitting prices of new Estonian publications, including author, title, ISBN, various prices, and delivery time.

RHAD Lisa 1 Tehniline kirjeldusPDF
RHAD Lisa 1 Tehniline kirjeldus.pdf -- 131.0 KB

The contracting authority is purchasing printed books in Estonian and foreign languages according to current guidelines, specifying requirements for both new and previously published acquisitions, including packaging and transportation.

RHAD Lisa 2 Lepingu projekt_OSA 1PDF
RHAD Lisa 2 Lepingu projekt_OSA 1.pdf -- 254.5 KB

This document is a draft framework agreement outlining the terms for purchasing printed books for the Tallinn Central Library, including the basis of the agreement, its subject matter, and integral parts.

RHAD Lisa 2_Lepingu projekt_OSA 2PDF
RHAD Lisa 2_Lepingu projekt_OSA 2.pdf -- 250.3 KB

This framework agreement defines the terms for the procurement of printed books published outside of Estonia for the Tallinn Central Library, including the basis of the contract, its subject matter, and the parties' obligations.

Riigihanke alusdokumentPDF
Riigihanke alusdokument_trükised.pdf -- 78.3 KB

This tender's foundational document outlines the procurement of printed books for Tallinn Central Library, including the scope, division into lots, and general procedural rules.

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75
Good

Tender Quality Score

This tender for the purchase of printed books is generally well-structured and compliant with e-procurement standards, although it lacks specific details on evaluation criteria and contract duration.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard e-procurement procedures and includes a clear CPV code. Deadlines appear reasonable for the complexity. No disputes are indicated. Regulatory compliance is assumed based on the provided information, but specific references to applicable regulations beyond the mentioned ministerial decree could enhance this score.

Clarity80/100

The description of the procurement is clear, outlining the need for printed books in various languages and formats. Requirements are documented in the tender documents, and there is a clear mention of evaluating bids based on customer service speed, although the precise methodology is within the referenced documents.

Completeness70/100

Most basic information is present, including estimated value, deadlines, and the organization. The tender documents are attached and accessible. However, the contract duration is not explicitly stated, which is a significant omission.

Missing contract duration
Fairness85/100

The tender utilizes e-procurement, allowing full document access. The estimated value is disclosed. Criteria are described as objective (customer service speed), and there are no apparent requirements tailored to specific companies. The division into parts is mentioned, which can promote competition.

Practicality65/100

E-submission is mandated, and a URL for the e-procurement platform is provided. Financing information and contract start date are not explicitly detailed within the provided excerpt, impacting practicality. The contract duration's absence also affects practical planning.

Missing financing information
Missing contract start date
Data Consistency90/100

Key fields like title, reference number, organization, value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically ordered from reveal to opening.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding in the provided information. This indicates a lack of focus on sustainability criteria.

Not green procurement
No social criteria

Strengths

Clear description of procurement subject
Mandatory e-submission and e-procurement
Reasonable deadline and clear value disclosure
Comprehensive set of tender documents provided

Concerns

Missing explicit evaluation criteria details (beyond speed)
Missing contract duration
Lack of sustainability considerations

Recommendations

1. Clarify the specific evaluation criteria beyond customer service speed and the methodology for weighting.
2. Specify the contract duration to aid bidder planning and commitment.
3. Incorporate sustainability criteria (e.g., green certifications, social responsibility) to align with modern procurement practices.

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