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Tenders

Development and maintenance services for personnel and payroll software

Open
Deadline
10 days left
April 06, 2026
Contract Details
Category
Services
Reference
304206
Value
€233,640
Location
Estonia
Published
March 06, 2026
Organization
CPV Code
Evaluation Criteria
Total bid cost100%
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

March 30, 2026

Submission Deadline

April 06, 2026

Tender Opening

April 06, 2026

Contract Start Date

May 09, 2026

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Budget
€233,640
Duration
36 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

The subject of the public procurement is the provision of a cloud-based personnel and payroll management solution HRM4Baltics as a service on the Microsoft Dynamics Business Central platform for three years, including a self-service portal, hosting, and maintenance services.
Electronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (4)
Technical (4)
Financial (2)
SUBMISSION REQUIREMENTS5
--Tender deadline: 2026-04-06 12:00:00
--The tender is not divided into lots as the subject of the procurement contract is a single indivisible whole, and dividing it into lots would make the fulfillment of the procurement contract technically excessively complex and costly, and there is a risk to the proper fulfillment of the procurement contract due to the need for coordination of the activities of the performers of different lots.
--Information on submission requirements, communication between the contracting authority and the economic operator, submission of bid costs, evaluation, rejection, and contract award is available in the additional information document.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to sanctions.
ELIGIBILITY REQUIREMENTS4
--Confirmation of compliance with tender conditions.
--If submitting a joint bid, a power of attorney must be submitted.
--Adherence to the cost structure of the bid.
TECHNICAL CAPABILITY REQUIREMENTS4
--Development and maintenance services for personnel and payroll accounting software.
--Hosting and maintenance service for Personali- ja palgaarvestuse tarkvara HRM4Baltics on the MS Dynamics 365 Business Central platform.
--Procurement of licenses.
FINANCIAL REQUIREMENTS2
--The bid is evaluated primarily based on the total cost, with the lowest price receiving the maximum score.
--Bid value: 233640.0 EUR

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Documents

6 documents available with AI summaries

VastavustingimusedPDF
304206_vastavustingimused.pdf -- 6.9 KB

This compliance conditions document requires bidders to confirm adherence to tender terms, submit a power of attorney for joint bids, follow the pricing structure, define trade secrets, and confirm non-involvement with sanctioned entities.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304206_hindamiskriteeriumid.pdf -- 4.6 KB

Eesti Pank evaluates bids for personnel and payroll software development and maintenance services primarily based on total cost, with the lowest price receiving the maximum score.

Hankepass täiendatavate selgitustegaPDF
304206_hankepass_taiendavate_selgitustega.pdf -- 72.5 KB

The Procurement Pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not a document intended for completion.

Hankelepingu projektPDF
Hankelepingu projekt (304206).pdf -- 384.4 KB

The draft contract outlines the terms for the development and maintenance of personnel and payroll software, including the scope of services and the rights and obligations of the parties.

Tehniline kirjeldusPDF
Lisa 1 - Tehniline kirjeldus.pdf -- 384.2 KB

The subject of the tender is the hosting and maintenance service for the Personnel and Payroll software HRM4Baltics on the MS Dynamics 365 Business Central platform, including license acquisition and development work.

LisateavePDF
Lisateave (304206).pdf -- 169.6 KB

This document provides additional information regarding tender submission requirements, communication between the contracting authority and the bidder, tender cost submission, evaluation, rejection, and contract award.

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75
Good

Tender Quality Score

This tender for personnel and payroll software development and maintenance is generally well-structured, with clear technical requirements and a straightforward evaluation based on cost. However, it lacks explicit sustainability considerations and some documentation details could be more readily accessible.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including proper CPV codes and a clear procedure. Deadlines are reasonable, and no disputes are noted. The procedure type 'A' (Open Procedure) is standard. The value is disclosed and not classified, which is positive for transparency.

Clarity80/100

The description of the procurement object is clear, detailing the cloud-based HRM4Baltics solution on the MS Dynamics Business Central platform. Technical requirements are specified, and the evaluation criteria are stated as relative weighting, primarily based on cost. The reason for not dividing the tender into lots is also clearly explained.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the 'Tender Valid' duration (3 months) is provided, but the 'Contract Start' date is also specified, which is good. The number of attached documents is stated, but their individual accessibility and content summaries could be more detailed for some.

Fairness85/100

The tender is conducted via e-procurement, and the opening place is a public portal. The evaluation is primarily based on cost, which is objective. Access to documents is generally good, with a clear indication of the number of documents. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission is mandated, and a URL for the opening place is provided. The contract duration and start date are specified. Financing information is not explicitly detailed, which is a minor drawback. The reliance on specific documents like the 'Hankepass' and 'Vastavustingimused' for detailed requirements might require bidders to carefully review multiple files.

Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no indications of suspension or disputes. The dates provided (Reveal Date, Submission Deadline, Opening Date, Contract Start) are logically sequenced.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

Lack of explicit green procurement criteria
Absence of social responsibility considerations

Strengths

Clear technical specifications
Objective evaluation criteria (cost-based)
E-procurement enabled
Well-defined procedure and CPV code

Concerns

Limited sustainability considerations
Some document summaries could be more detailed
Financing information not explicitly stated

Recommendations

1. Incorporate specific sustainability criteria (e.g., energy efficiency, social impact) into evaluation.
2. Provide more detailed summaries or direct links to critical requirement documents.
3. Clarify financing sources or mechanisms if applicable.

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