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Tenders

Communication and marketing activities related to the prevention of incapacity for work for the Ministry of Social Affairs

Open
Deadline
6 days left
April 02, 2026
Contract Details
Category
Services
Reference
304066
Value
€400,000
Location
Estonia
Published
March 02, 2026
CPV Code
Evaluation Criteria
Sample Work70%
Cost per Hour30%
Requirements for organizing environmentally friendly eventsEnvironmental
Project Timeline

Tender Published

March 02, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Tender Opening

April 02, 2026

Contract Start Date

May 25, 2026

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Budget
€400,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€100,264
Avg. Bids
2.6
Competition
Low
SME Winners
87%
624 tenders analyzed

Original Tender Description

The aim of the public procurement is to find up to three providers of communication and marketing services who will support the activities of the Ministry of Social Affairs and, if necessary, its network of cooperation partners and subordinate institutions in achieving the objectives of the conditions for granting support (TAT) through the creation and implementation of a communication strategy. More detailed description in the procurement documents.
Green ProcurementEU FundedElectronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (2)
Technical (5)
Financial (1)
SUBMISSION REQUIREMENTS7
--Bidders must submit a sample work and the cost per hour.
--The quality of the sample work will constitute 70% of the evaluation, and the price will constitute 30%.
--Bidders must submit proposals that meet the conditions and required format of the base documents.
MANDATORY EXCLUSION GROUNDS1
--No subcontractors or suppliers associated with the Russian Federation shall be involved.
ELIGIBILITY REQUIREMENTS2
--Bidders must confirm that they do not involve subcontractors or suppliers associated with the Russian Federation.
--Bidders must provide information regarding business secrets.
TECHNICAL CAPABILITY REQUIREMENTS5
--Bidders must submit CVs of their work team members, detailing their projects, roles, and compliance with requirements.
--Bidders must confirm consent and the authority's right to process data for CVs.
--The tender seeks providers of communication and marketing services to prevent disability and exit from the labor market by creating and implementing communication strategies for key target groups.
FINANCIAL REQUIREMENTS1
--Not specified in the provided text.

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Documents

11 documents available with AI summaries

VastavustingimusedPDF
304066_vastavustingimused.pdf -- 13.2 KB

The bidder must confirm that subcontractors or suppliers linked to the Russian Federation will not be involved and must provide information regarding trade secrets.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
304066_hindamiskriteeriumid.pdf -- 3.2 KB

Bidders must submit a trial task and hourly rate, with quality accounting for 70% and cost for 30% of the evaluation.

Hankepass täiendatavate selgitustegaPDF
304066_hankepass_taiendavate_selgitustega.pdf -- 65.4 KB

The Procurement Pass (ESPD) is an initial self-declaration by the economic operator, serving as preliminary evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and expected response formats.

AndmetöötluslepingDOC
304066_Andmetöötlusleping.docx -- 41.5 KB

This data processing agreement addendum defines the rules and obligations for personal data processing in the Ministry of Social Affairs' incapacity prevention communication and marketing tender.

CV vormDOC
304066_CV_vorm.docx -- 29.0 KB

Bidders must submit CVs for team members detailing their projects, roles, and compliance with requirements, while confirming consent and the contracting authority's right to process data.

HindamismetoodikaDOC
304066_Hindamismetoodika.docx -- 35.6 KB

This document outlines the evaluation methodology and criteria for assessing bids in the tender for communication and marketing activities related to preventing work incapacity, where the economically most advantageous tender is selected based on value points.

LisateaveDOC
304066_Lisateave.docx -- 167.9 KB

The State Support Services Centre invites interested companies to submit bids for framework agreements on communication and marketing activities related to preventing incapacity for work, with bids needing to comply with the conditions and required format outlined in the tender documents.

Raamlepingu projektDOC
304066_Raamlepingu projekt.docx -- 51.1 KB

This framework agreement draft outlines the terms for communication and marketing activities for preventing work incapacity and is part of the tender's foundational documents.

Hankelepingu projektDOC
304066_RL Lisa 1 - Hankelepingu projekt.docx -- 29.9 KB

This document is a draft contract outlining the terms of service provision, cost, and responsibilities between the Ministry of Social Affairs and the framework agreement partner.

Tehniline kirjeldusDOC
304066_Tehniline_kirjeldus.docx -- 57.4 KB

The tender seeks communication and marketing service providers to prevent disability and labor market exclusion by creating and implementing communication strategies for key target groups.

Avaliku sektori keskkonnahoidlike sündmuste korraldamise juhendPDF
avaliku_sektori_keskkonnahoidlikke_sundmuste_... -- 236.1 KB

A guide for organizing environmentally friendly public sector events, outlining minimum requirements and recommendations for waste management, materials, catering, and transport.

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75
Good

Tender Quality Score

This tender for communication and marketing activities related to preventing work incapacity is generally well-structured with clear requirements and a reasonable timeline. Key strengths include its use of e-procurement, detailed evaluation criteria, and a focus on environmental aspects. However, specific financial details and a more explicit approach to innovation could enhance its quality.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations. Deadlines are reasonable and the procedure is outlined. CPV code is specified. No disputes are flagged. The requirement to exclude entities associated with the Russian Federation is a geopolitical compliance measure.

Clarity80/100

The description of the tender's objective is clear. Requirements regarding CVs, sample work, and the exclusion criteria are well-defined. The evaluation criteria, particularly the weighting of quality over price, are explicitly stated. The reference to 'base documents' implies further clarity within those files.

Completeness70/100

Most essential information is present, including the estimated value, contract duration, and start date. While the tender describes the need for communication and marketing, specific details on the expected content of strategies or deliverables are likely within the attached documents. Financial requirements beyond the estimated value and submission cost are not fully detailed in the extracted text.

Detailed financial requirements beyond estimated value and submission cost not explicitly stated in extracted text.
Fairness85/100

The tender promotes fairness through e-submission and e-procurement. Objective evaluation criteria (quality vs. price weighting) are provided. Full document access is implied through the listed documents. The limit of three participants for framework agreements is a characteristic of the procurement strategy rather than a fairness issue towards potential bidders, as it aims for efficiency.

Practicality65/100

The tender utilizes e-submission and e-procurement, which enhances practicality. The contract start date is specified. Financing information is implied by the estimated value and EU funding status. The duration of 48 months is clearly stated.

URL for opening place provided, but not direct URLs for tender documents.
Data Consistency90/100

Key fields such as title, reference number, organization, value, and dates are populated. There are no flags for suspension or disputes. The dates for reveal, submission, and opening are logically sequenced.

Sustainability50/100

The tender includes 'Green Procurement' as a characteristic and provides a guide for organizing environmentally friendly public sector events. However, explicit social criteria or a specific focus on innovation beyond standard marketing practices are not highlighted in the extracted information.

Lack of explicit mention of social criteria or innovation focus beyond environmental aspects.

Strengths

E-procurement and e-submission
Clear evaluation criteria with strong weighting on quality
Inclusion of environmental sustainability guidelines
Defined CPV code and clear objective

Concerns

Financial requirements could be more detailed in the overview.
Specifics on innovation could be further elaborated.
No direct URLs to tender documents provided.

Recommendations

1. Ensure all financial expectations beyond the estimated value and hourly rates are clearly outlined in the base documents.
2. Consider adding specific criteria or prompts for innovative approaches in communication strategies.
3. Provide direct links to the downloadable tender documents for improved accessibility.

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