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Tenders

Procurement of resources for further development of the lifelong learning information system

Open
Deadline
26 days left
April 22, 2026
Contract Details
Category
Services
Reference
303638
Value
€1,500,000
Location
Estonia
Published
March 23, 2026
CPV Code
Evaluation Criteria
Bidder's team competence70%
Hourly cost of development resource30%
Project Timeline

Tender Published

March 23, 2026

Deadline for Questions

April 15, 2026

Submission Deadline

April 22, 2026

Tender Opening

April 22, 2026

Contract Start Date

May 14, 2026

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Budget
€1,500,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€187,707
Avg. Bids
2.0
Competition
Low
SME Winners
89%
1,029 tenders analyzed

Original Tender Description

Procurement of resources for further development of software for managing and presenting the lifelong learning information system through joint procurement.
Electronic Submission

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Requirements & Qualifications

20 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (3)
Technical (8)
Financial (2)
SUBMISSION REQUIREMENTS6
--Bidders must submit their offer through the Estonian Public Procurement Register.
--Bidders must adhere to the submission requirements detailed in 'vastavustingimused.pdf'.
--Bidders must submit a power of attorney if an individual is authorized to represent the bidder in the public procurement (TK lisa 5).
MANDATORY EXCLUSION GROUNDS1
--Bidders must not be subject to exclusion grounds as per Estonian Public Procurement Act.
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm compliance with tender conditions electronically via Hankepass.
--Bidders must submit a valid ESPD (European Single Procurement Document) in .xml format (though AI analysis is not supported for this file type, its existence is implied as a requirement).
--Bidders must comply with the conditions outlined in 'vastavustingimused.pdf' regarding joint offers, trade secrets, submission, cost, and equivalence.
TECHNICAL CAPABILITY REQUIREMENTS8
--Bidders must submit the hourly cost of their development resource.
--Bidders must demonstrate the competence of their team, evaluated according to specified criteria and weightings.
--Bidders must provide details of their team composition, assigning each specialist to a specific role and submitting a digitally signed confirmation of their qualifications (TK lisa 6).
FINANCIAL REQUIREMENTS2
--Bidders must submit the hourly cost of their development resource.
--The evaluation methodology will primarily focus on cost, as described in 'TK lisa 3 (hindamismetoodika).docx'.

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Documents

14 documents available with AI summaries

VastavustingimusedPDF
303638_vastavustingimused.pdf -- 9.4 KB

This document outlines compliance conditions regarding joint offers, trade secrets, bid submission, cost, and equivalency, and is required for tender submission.

Pakkuja esitab spetsialistide pädevused (TK lisa 2).XLS
TK lisa 2 (pakkuja spetsialistide pädevused).... -- 27.4 KB

The bidder must provide information proving the qualifications of specialists, especially the project manager, including education, experience, and details of past projects.

Pakkuja esitab meeskonna koosseisu (TK lisa 6)DOC
TK lisa 6 (pakkuja meeskond).docx -- 22.9 KB

The bidder must submit confirmation of their team composition, with each specialist assigned to a specific role and providing a digitally signed confirmation of their competencies.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
303638_hindamiskriteeriumid.pdf -- 3.3 KB

Bidders must submit their development resource hourly rate and team competence, which will be evaluated according to the provided criteria and weightings.

Hankepass täiendatavate selgitustegaPDF
303638_hankepass_taiendavate_selgitustega.pdf -- 63.0 KB

The procurement pass is the bidder's self-declaration, serving as preliminary proof of compliance with the contracting authority's conditions, and is to be filled out electronically.

RHAD lisa 1 - Tehniline kirjeldus (TK)DOC
RHAD lisa 1 tehniline kirjeldus.docx -- 72.4 KB

The tender document includes a technical specification for the procurement of resources for the further development of the lifelong learning information system, defining system functionalities, user groups, and expected services.

RHAD lisa 2 - Raamlepingu (RL) kavand koos lisagaDOC
RHAD lisa 2 (raamlepingu ja hankelepingu kava... -- 58.4 KB

This document is a draft framework agreement outlining the terms and procedures for the procurement of resources for the continuous development of the lifelong learning information system.

Riigihanke alusdokument (RHAD)DOC
Riigihanke alusdokument (RHAD).docx -- 75.5 KB

Tallinn University of Technology invites bids for the procurement of resources for the further development of the lifelong learning information system, with submissions to be made through the public procurement register according to the provided base documents.

RL lisa 2 - Üleandmise-vastuvõtmise aktXLS
RL lisa 2 (üleandmise-vastuvõtmise akt).xlsx -- 9.3 KB

This document is a work handover-acceptance certificate used for the official transfer and acceptance of work performed under a contract, serving as the basis for invoicing.

RL lisa 5 - AndmetöötluslepingDOC
RL lisa 5 Andmetöötlusleping.docx -- 29.7 KB

This data processing agreement supplements the framework agreement and defines the partner's obligations for processing personal data in accordance with GDPR and other data protection laws.

TK lisa 1 - Projekti kodukordDOC
TK lisa 1 (projekti kodukord).docx -- 51.3 KB

This document outlines the project's internal rules, including work execution, change management, communication between the client and contractor, and quality assurance, to achieve the tender contract's objectives.

TK lisa 3 - HindamismetoodikaDOC
TK lisa 3 (hindamismetoodika).docx -- 31.7 KB

This document outlines the evaluation methodology used by Tallinn University of Technology to assess bids for the procurement of resources for the continuous development of the lifelong learning information system, with a primary focus on cost.

TK lisa 4 - Tellija mitte-funktsionaalsed nõudedDOC
TK lisa 4 (tellija mitte-funktsionaalsed nõud... -- 64.7 KB

This document outlines the non-functional requirements and quality attributes for the lifelong learning information system development, including accessibility and security.

TK lisa 5 - volikirjadDOC
TK lisa 5 (volikirjad).docx -- 29.3 KB

This document is a power of attorney authorizing an individual to represent the bidder in the public procurement process.

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75
Good

Tender Quality Score

This tender for lifelong learning information system development resources is well-structured with clear technical and submission requirements. However, it lacks explicit sustainability considerations and has a moderate level of detail regarding financing.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard public procurement procedures, including clear CPV codes and a defined process. Deadlines appear reasonable given the complexity. No disputes are noted. Regulatory compliance is assumed based on the platform used.

Clarity80/100

The description of the service is clear, and the AI-extracted requirements provide a good overview of documented needs. Evaluation criteria are specified with relative weightings, and conditions are generally clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and contract start date. However, specific financing details beyond the estimated value are not explicitly detailed, and some key documents are referenced but not directly attached in the provided text.

Specific financing details beyond estimated value are not explicitly detailed.
Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and evaluation criteria are objective. E-procurement is mandated. The maximum of 2 participants is a notable characteristic that could be perceived as restrictive, but it is not explicitly tailored to specific companies.

Maximum of 2 participants could be perceived as restrictive.
Practicality65/100

E-submission is mandated, and a URL for the procurement platform is provided. The contract start date is specified. However, detailed financing information is not readily available, and the duration is clearly stated.

Detailed financing information is not readily available.
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported suspensions or disputes, and the dates provided are logically sequenced.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded, which limits the score in this category.

Lack of explicit green procurement, social, or innovation criteria.

Strengths

Clear technical and submission requirements
Well-defined evaluation criteria with weightings
Mandatory e-procurement and e-submission
Comprehensive set of referenced tender documents

Concerns

Limited explicit sustainability considerations
Lack of detailed financing information
Maximum of 2 participants could limit competition

Recommendations

1. Consider incorporating explicit sustainability criteria (e.g., green procurement, social value).
2. Provide more detailed information regarding financing mechanisms or sources.
3. Review the maximum participant limit to ensure broader competition, if feasible.

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