Tenders

Tartu kontori koristusteenus 2025-2027

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Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
October 07, 2025
Contract Details
Category
Services
Reference
300529
Value
€25,000
Location
Estonia
Published
September 26, 2025
CPV Code
Project Timeline

Tender Published

September 26, 2025

Deadline for Questions

September 30, 2025

Submission Deadline

October 07, 2025

Tender Opening

October 07, 2025

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Budget
€25,000
Duration
24 months
Location
Estonia
Type
Services
Market Benchmark
Avg. Winning Price
€164,440
Avg. Bids
2.8
Competition
Low
SME Winners
87%
1,449 tenders analyzed

Original Tender Description

Hanke eesmärgiks on tagada järjepidev ja kvaliteetne igapäevane koristusteenus vastavalt hankija vajadustele ja kokkulepitud ajagraafikule, kasutades seejuures keskkonnasõbralikke ja tervist säästvaid töövõtteid ning puhastusvahendeid. Pakkujatel võimaldatakse hankija kontaktisikuga kokkulepitud ajal enne pakkumuse esitamist tutvuda hankelepingu täitmise kohaga. Soovi korral saata vastav teade riigihangete registri teabevahetuse kaudu hiljemalt 2 tööpäeva enne pakkumuste esitamise tähtaega
Green ProcurementElectronic Submission

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Requirements & Qualifications

24 requirements across 4 categories

Mandatory (5)
Compliance (6)
Technical (5)
Financial (8)
MANDATORY QUALIFICATIONS5
--Be a legally registered cleaning-service provider (single firm or valid joint-bid consortium).
--Hold (or be able to obtain) all Estonian permits required to supply cleaning services.
--Demonstrate capability to perform 420 m² office cleaning 5×/week after 17:00 for 24 months.
COMPLIANCE REQUIREMENTS6
--Submit a complete European Single Procurement Document (ESPD) self-declaration.
--Confirm acceptance of “or equivalent” for any standards cited in the tender.
--Submit a NON-CONDITIONAL offer—no reservations or alternative proposals allowed.
TECHNICAL REQUIREMENTS5
--Provide daily cleaning of all rooms, sanitary facilities and common areas in the Tartu office.
--Supply and use eco-certified chemicals and sustainable methods; provide SDS sheets on request.
--Perform on-demand deep carpet cleaning priced per m² within agreed response time.
FINANCIAL REQUIREMENTS8
--Offer a fixed monthly price (VAT excluded) for regular cleaning—this determines 90 % of award.
--Offer a fixed price per m² (VAT excluded) for ad-hoc carpet deep-clean—this determines 10 % of award.
--Ensure total bid (24-month projection) does not exceed €25,000 excluding VAT.

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Documents

5 documents available with AI summaries

VastavustingimusedPDF
300529_vastavustingimused.pdf -- 12.9 KB

This is a mandatory-compliance checklist (not a full tender) that simply requires bidders to confirm they will submit a non-conditional offer, attach any joint-bid power-of-attorney, declare business secrets without hiding price data, and accept “or equivalent” for any standards cited later—no turnover, staff, equipment or environmental certificates are demanded yet, so any cleaning firm willing to use eco-products can proceed to the main bid documents.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
300529_hindamiskriteeriumid.pdf -- 3.1 KB

This 2025-2027 Tartu office-cleaning tender is 100 % price-based (90 % monthly service, 10 % carpet-deep-clean m²), so only bidders who can undercut on a fixed monthly fee for regular eco-friendly cleaning and on a per-m² rate for occasional carpet shampoo—both excluding VAT—need apply; no technical/quality points are awarded, making rock-bottom pricing the sole mandatory requirement.

Hankepass täiendatavate selgitustegaPDF
300529_hankepass_taiendavate_selgitustega.pdf -- 40.2 KB

This simplified-procedure procurement for 2025-2027 office-cleaning services in Tartu requires bidders to self-declare (via the ESPD) that they can supply continuous, quality daily cleaning with eco-friendly products and methods, and while no mandatory turnover/experience thresholds are stated, firms should be prepared to show adequate staff, equipment and past office-cleaning references to the Estonian Entrepreneurship and Innovation Agency.

RHAD lisadDOC
RHAD lisad_Tartu koristusteenus (2).docx -- 2.4 MB

This 24-month (max) Tartu office-cleaning tender (420 m², 5×/week after 17:00, mandatory eco-products & site visit if requested) will be awarded 90 % on the lowest monthly base-cleaning price and 10 % on the lowest m² rate for on-demand carpet deep-cleaning—so only bidders who can undercut on both recurring and ad-hoc services while meeting green standards should compete.

RHADDOC
RHAD_Tartu koristusteenus.docx -- 2.1 MB

This 24-month, €25k Tartu office-cleaning contract (2025–2027) mandates daily eco-friendly cleaning with health-safe products and requires bidders to prove equivalent capability if deviating from any specified standards, making it suitable for experienced local cleaning firms that can document green processes and staff availability.

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Analysis Pending

Quality analysis for this tender is being processed. Please check back shortly.

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