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Procurement of maintenance services for Tallinn University of Technology facilities

Open
Deadline
18 days left
April 14, 2026
Contract Details
Category
Services
Reference
299780
Value
€1,500,000
Location
Estonia
Published
March 12, 2026
CPV Code
Evaluation Criteria
Interior cleaning service70%
Window washing10%
PVC, concrete, EPO (deep cleaning + protective treatment)10%
Lawn mowing10%
Environmentally friendly work practicesEnvironmental
Project Timeline

Tender Published

March 12, 2026

Deadline for Questions

April 07, 2026

Submission Deadline

April 14, 2026

Tender Opening

April 14, 2026

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Budget
€1,500,000
Duration
48 months
Location
Estonia
Type
Services
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€164,440
Avg. Bids
2.8
Competition
Low
SME Winners
87%
1,449 tenders analyzed

Original Tender Description

Procurement of maintenance services for Tallinn University of Technology facilities (indoor spaces, outdoor areas). A more detailed description is provided in the tender documents and their annexes.
Green ProcurementElectronic Submission

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Requirements & Qualifications

16 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (2)
Technical (6)
Financial (2)
SUBMISSION REQUIREMENTS5
--The tender is not divided into lots to ensure uniform quality of cleaning services at the University's facilities.
--The tender pass is the bidder's own confirmation, serving as initial proof instead of certificates issued by authorities or third parties, containing the contracting authority's conditions and expected response formats.
--Bidders must submit information about authorized persons.
MANDATORY EXCLUSION GROUNDS1
--Bidders must not involve subcontractors subject to sanctions exceeding 10% of the contract value.
ELIGIBILITY REQUIREMENTS2
--Bidders must provide information about authorized persons.
--In case of a joint bid, a power of attorney must be submitted.
TECHNICAL CAPABILITY REQUIREMENTS6
--The technical description defines general requirements for cleaning services for the University of Technology's facilities.
--Compliance with standards is required.
--Use of subcontractors is regulated.
FINANCIAL REQUIREMENTS2
--The bid price is the main factor considered in evaluating different services (internal cleaning, window washing, deep floor cleaning, lawn mowing).
--Bidders must submit a cost table (Form III) detailing prices for various cleaning services and their weighting in the evaluation.

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Documents

7 documents available with AI summaries

VastavustingimusedPDF
299780_vastavustingimused.pdf -- 10.1 KB

Bidders must provide information on authorized persons, confirm that subcontractors subject to sanctions will not exceed 10% of the contract value, and submit a power of attorney for joint bids.

Lisa 4 Kinnitus puhastustoodete ja -teenuste keskkonnahoidlike kriteeriumide täi...DOC
Lisa 4.docx -- 15.3 KB

The bidder must confirm compliance with environmentally friendly criteria for cleaning products and services, including staff training, waste sorting, and the use of eco-friendly cleaning agents.

Pakkuja esitab - Vorm III Maksumuse tabelXLS
VORM III Maksumuse tabel.xlsx -- 21.8 KB

Bidders must submit a cost table (Form III) detailing the prices for various maintenance services and their weighting in the evaluation.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
299780_hindamiskriteeriumid.pdf -- 4.3 KB

The tender document outlines the evaluation criteria for maintenance services, where the bid price is the primary factor for various services (interior cleaning, window washing, deep floor cleaning, lawn mowing).

Hankepass täiendatavate selgitustegaPDF
299780_hankepass_taiendavate_selgitustega.pdf -- 78.0 KB

The procurement pass (ESPD) is a self-declaration by the economic operator, serving as initial evidence instead of certificates issued by authorities or third parties, and includes the contracting authority's conditions and expected response formats.

Hanke alusdokumentDOC
HD heakorrateenus 030326_1.docx -- 76.6 KB

Tallinn University of Technology invites participation in a maintenance services tender, requiring bidders to submit proposals according to the provided base documents, which include instructions, draft contracts, technical specifications, and forms.

Lisa 2 Tehniline kirjeldusDOC
Lisa 2 Tehniline kirjeldus050126.docx -- 39.4 KB

This technical specification outlines the general requirements for maintenance services at Tallinn University of Technology's facilities, including compliance with standards, use of subcontractors, and implementation of environmentally friendly practices.

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75
Good

Tender Quality Score

This tender for maintenance services at Tallinn University of Technology is generally well-structured, with clear requirements and a reasonable process. Key strengths include detailed technical specifications and a focus on electronic submission. However, further clarification on the weighting of criteria and a more explicit inclusion of social and innovation aspects would enhance its quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard legal requirements for public procurement, including proper CPV code and clear procedural steps. Deadlines appear reasonable within the context of the submission period. No immediate disputes or regulatory non-compliance issues are evident from the provided data.

Clarity80/100

The tender provides a clear title and description of services. Key requirements, such as technical capabilities and financial submissions, are outlined. The reference to base documents for further details suggests a structured approach to information dissemination.

Completeness70/100

Most essential information like title, reference, organization, estimated value, and deadlines are present. However, the full details of the evaluation criteria's relative weighting are not explicitly stated in the summary, and some documents are described as 'No' for required, which could be a limitation depending on interpretation.

Fairness85/100

The tender promotes fairness through electronic submission and clear criteria. The disclosure of estimated value and objective evaluation methods (relative weighting) are positive. The exclusion of subcontractors subject to sanctions exceeding 10% is a standard measure for fairness and security.

Practicality65/100

The tender mandates electronic submission, which is a practical approach. The contract duration and start date are implied but not explicitly stated as a concrete date. Financing information is not detailed.

Data Consistency90/100

Key fields such as title, reference, organization, and dates are consistently populated. There are no reported suspensions or disputes. The timeline for reveal, submission, and opening dates is logical and sequential.

Sustainability50/100

The tender includes 'Green Procurement' as a characteristic and requires bidders to confirm adherence to environmentally friendly criteria for cleaning products and services. However, it lacks explicit mention of social criteria or innovation focus, and is not indicated as EU funded.

Strengths

Clear description of services and technical requirements.
Mandatory electronic submission and e-procurement.
Inclusion of Green Procurement criteria.
Disclosure of estimated value and objective evaluation approach.

Concerns

Lack of explicit detail on the relative weighting of evaluation criteria.
Absence of specific social criteria or innovation focus.
Financing information is not detailed.

Recommendations

1. Clearly state the relative weighting of all evaluation criteria within the main tender document summary.
2. Consider incorporating explicit social value and innovation objectives into the tender requirements.
3. Provide more detailed information regarding contract financing if applicable.

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