Tenders

New Year's Eve (NYE) Event Framework 2026-2029

Open
Deadline
84 days left
May 26, 2026
Contract Details
Category
Other
Reference
009690-2026
Value
£42,000,000
Location
London, United Kingdom
Published
February 24, 2026
CPV Code
Project Timeline

Tender Published

February 03, 2026

Deadline for Questions

May 19, 2026

Submission Deadline

May 26, 2026

Contract Start Date

May 26, 2026

Budget
£42,000,000
Duration
47 months
Location
London
Type
Other
59
Quality Score/100
Fair

Original Tender Description

On behalf of the Greater London Authority (GLA), Transport for London (TfL) are seeking to procure a Single Supplier Framework for event management of New Year's Eve (NYE) events for 2026-2029. The Framework is expected to be for four years, with optional annual call-offs (i.e., 1+1+1+1). This Tender Notice is to inform the market of the issuing of the New Year's Eve (NYE) Procurement Specific Questionnaire (PSQ) and the draft Invitation to Tender (ITT) documents. Please note, the ITT documents have been issued at this stage as Information Only, TfL/GLA reserves the right to make non-material adjustments to the documents prior to publishing to shortlisted bidders. Supplier Registrations 1. TfL SAP Business Network It is the sole responsibility of suppliers to contact the TfL Supplier Enablement Team, to check that they are registered on the TfL SAP Supplier Business Network e-procurement system. If your organisation is not already registered in SAP Business Network, please ensure that you complete the TFL supplier set up process through the SAP Business Network link provided here: https://tfl.gov.uk/info-for/suppliers-and-contractors/become-a-tfl-supplier?intcmp=3390 If you have any problems or are unsure regarding your TFL Supplier account please arrange a call with the TFL buying support Team; BuyingSupport@tfl.gov.uk Once you have registered, email ColinSeymour@tfl.gov.uk for access to the tender in the portal. All tender documents have been provided as an attachment to this notice so any system issues should not disadvantage a potential bidder. 2. Find a Tender Service (FTS)/Central Digital Platform (CDP) Additionally, your organisation must have a Public Procurement Organisation Number (PPON). A PPON is a Unique Identifier (UI) assigned to organisations that participate in public procurement, generated when an organisation registers on the Find a Tender Service (FTS). It is used to manage and publish notices related to public procurement and connects information about the organisation digitally. Your PPON is a combination of 12 letters and numbers, separated by hyphens. For example, EFGH-1234-IJKL. Find a Tender is now the Central Digital Platform. Registration is mandatory to participate in public sector procurements under the Procurement Act 2023. If your organisation is not already registered in Find a Tender, please ensure that you register as soon as possible and obtain your organisation's Unique Identifier via: https://www.find-tender.service.gov.uk/Search TfL reserves the right to amend our procurement approach.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (7)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS4
--Email ColinSeymour@tfl.gov.uk for access to the tender in the portal once registered on the TfL SAP Business Network.
--Participate in the restricted procurement process, which includes the submission of a Procurement Specific Questionnaire (PSQ).
--Review the draft Invitation to Tender (ITT) documents, which are currently provided for information only.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are explicitly stated in the provided tender information.
ELIGIBILITY REQUIREMENTS7
--Be an organization capable of providing event management services.
--Register on the TfL SAP Supplier Business Network e-procurement system.
--Contact the TfL Supplier Enablement Team to check existing registration status on the TfL SAP Business Network.
TECHNICAL CAPABILITY REQUIREMENTS1
--Be capable of providing event management services for New Year's Eve (NYE) events.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are explicitly stated in the provided tender information.

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Documents

5 documents available with AI summaries

Attachment A-11414HTM
A-11414.html

This document is a Contract Award Notice from Lewes District Council and Eastbourne Borough Council for roofing replacement and repair services across their housing stock, detailing the award of Lot 1 to Milestone West Limited for £20,250,000.

OCDS RecordDOC
009690-2026_ocds_record.json

This OCDS record provides market information for a restricted procurement by GLA/TfL seeking a single supplier framework for New Year's Eve event management from 2026-2029, requiring supplier registration on TfL SAP Business Network and Find a Tender Service.

OCDS Release PackageDOC
009690-2026_ocds_release.json

This OCDS Release Package provides structured data regarding the Greater London Authority's restricted procurement for a New Year's Eve event management framework (2026-2029), noting that initial ITT documents are for information only and requiring supplier registration on TfL SAP Business Network and Find a Tender Service.

Official PDF VersionPDF
009690-2026_official.pdf

This GLA/TfL tender notice informs the market about a restricted procurement for a single supplier framework for New Year's Eve event management from 2026-2029, detailing mandatory registration on TfL SAP Business Network and Find a Tender Service to participate.

Tender NoticeHTM
009690-2026.html

This tender notice from the Greater London Authority (GLA) and Transport for London (TfL) informs the market about an upcoming restricted procurement for a Single Supplier Framework for New Year's Eve event management from 2026-2029, requiring suppliers to register on TfL SAP Business Network and obtain a Public Procurement Organisation Number (PPON) via Find a Tender Service.

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59
Fair

Tender Quality Score

This tender for the NYE Event Framework is generally clear in its overall purpose but exhibits significant deficiencies in critical areas such as evaluation criteria, detailed technical and financial requirements, and mandatory exclusion grounds. The documentation also contains inconsistencies and an irrelevant attachment.

Score Breakdown

Legal Compliance75/100

Legal compliance is generally good, with a clearly defined procedure type and appropriate CPV codes. However, the absence of explicitly stated mandatory exclusion grounds and detailed selection/award criteria, along with an inconsistent contract start date, reduces the score.

No specific mandatory exclusion grounds explicitly stated.
Detailed selection/award criteria are not provided.
Clarity60/100

The overall purpose and framework structure are clear. However, the critical absence of evaluation criteria, vague technical requirements, and the explicit statement of 'no specific financial requirements' (implying a lack of detail rather than a clear policy) significantly reduce the clarity for potential bidders.

No evaluation criteria specified.
Technical capability requirements are extremely vague.
Completeness55/100

Basic information like title, reference, organization, value, and duration is present. However, critical elements such as detailed technical/financial requirements, mandatory exclusion grounds, and evaluation criteria are missing. The inclusion of an irrelevant document (roofing services) among the tender attachments is a significant completeness issue.

Missing detailed technical and financial requirements.
Missing mandatory exclusion grounds.
Fairness50/100

The estimated value is disclosed, and e-procurement is enabled through specified platforms. However, the critical absence of evaluation criteria severely undermines fairness, as bidders cannot objectively understand how their proposals will be assessed. The vague technical requirements could also implicitly disadvantage some bidders.

No evaluation criteria specified, impacting transparency and objectivity.
Vague technical requirements could lead to subjective assessment.
Practicality65/100

Electronic submission is supported via the TfL SAP Business Network, and duration is clearly specified. However, the contract start date being identical to the submission deadline is impractical and likely an error. The need to email a specific person for portal access, rather than a direct link, adds a minor practical hurdle.

Contract start date is illogical (same as submission deadline).
Direct portal access requires emailing a specific person rather than a direct link.
Data Consistency60/100

Several inconsistencies are present, including the illogical contract start date (same as submission deadline) and the contradiction between 'Characteristics: Divided into Parts' and the description of a 'Single Supplier Framework'. The claim that 'All tender documents have been provided as an attachment' is also inconsistent with the presence of an irrelevant document and the apparent absence of the actual PSQ/ITT.

Contract start date is inconsistent with submission deadline.
Contradiction between 'Divided into Parts' and 'Single Supplier Framework'.
Sustainability20/100

There is no explicit mention of green procurement, social aspects, or innovation focus within the provided tender information. This indicates a lack of integration of sustainability criteria.

No explicit green procurement criteria.
No explicit social aspects mentioned.

Strengths

Clear overall purpose and scope for the NYE Event Framework.
Estimated value and contract duration are specified.
Electronic submission via established platforms (TfL SAP Business Network, FTS/CDP) is supported.
Good lead time for submission (over 3 months from today's date).
Value is disclosed, promoting transparency.

Concerns

Absence of explicit evaluation criteria.
Lack of detailed technical and financial requirements.
Missing explicit mandatory exclusion grounds.
Inclusion of an irrelevant document (roofing services) among tender attachments.
Inconsistent contract start date (same as submission deadline) and framework structure.

Recommendations

1. Publish comprehensive evaluation criteria, detailed technical specifications, and explicit financial requirements to ensure fairness and clarity.
2. Review and correct the attached documents, ensuring only relevant and correct tender documents (PSQ, ITT) are provided.
3. Clarify and correct the contract start date and resolve the inconsistency regarding 'Divided into Parts' vs. 'Single Supplier Framework'.

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