Skip to main content
Looking to bid on government tenders? See our TaaS tender preparation service
Tenders

Framework Agreement for the provision of Service and Testing of Air Conditioning and Ventilation Systems

Open
Deadline
23 days left
April 20, 2026
Contract Details
Category
Open Procedure
Reference
024041-2026
Value
£1,680,000
Location
United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 17, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Contract Start Date

June 30, 2026

Buyer IntelligencePRO
🔒
Unlock Buyer Intelligence
See spending patterns, preferred procedures, and more.
Upgrade to Professional →
Budget
£1,680,000
Duration
24 months
Location
United Kingdom
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning & Ventilation equipment, included but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers. There is also a requirement to carry out TM44 Energy Surveys at sites which have air conditioning and ventilation systems exceeding 12kW of cooling. As required by Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007 these will be surveyed and assessed for operation and performance. A 24/7 callout facility is required to deliver responsive maintenance with a 4-hour response limit. This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, should it be beneficial, the Contract Managing Agent may use the framework for some or all of its customers' 200+ Academy, Fire Service and other properties. There are currently approximately 188 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.

Risk Analysis

Please log in to use risk analysis.

Login

Win Strategy

Please log in to access winning strategy recommendations.

Login

Competitors

Upgrade to see which companies are likely to bid on this tender, based on historical procurement data.

Login

Requirements & Qualifications

17 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (8)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS1
--None explicitly stated in the provided text.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided text.
ELIGIBILITY REQUIREMENTS8
--Must be capable of providing planned preventative and responsive maintenance of Air Conditioning & Ventilation equipment.
--Must be able to carry out TM44 Energy Surveys for systems exceeding 12kW of cooling.
--Must provide a 24/7 callout facility for responsive maintenance.
TECHNICAL CAPABILITY REQUIREMENTS6
--Proven experience in planned preventative maintenance of Air Conditioning & Ventilation equipment (including Air Conditioning, Air Handling Units, Heat Recovery Systems, Extract Systems, and associated ducting/dampers).
--Proven experience in responsive maintenance of Air Conditioning & Ventilation equipment.
--Demonstrated capability to perform TM44 Energy Surveys in compliance with Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007.
FINANCIAL REQUIREMENTS1
--None explicitly stated in the provided text.

Requirements Preview

Sign up to view complete requirements and analysis

Documents

No processed documents available for this tender.

Documents will appear here once they are downloaded and analyzed.

75
Good

Tender Quality Score

This tender for Air Conditioning and Ventilation Systems maintenance is generally well-structured, with clear technical requirements and a reasonable estimated value. However, it lacks explicit evaluation criteria and details on submission, impacting overall completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender follows an open procedure and specifies a clear CPV code. Deadlines appear reasonable given the scope. No disputes are noted. Regulatory compliance is implied through the mention of TM44 Energy Surveys.

Clarity80/100

The description of services, including planned preventative and responsive maintenance, TM44 Energy Surveys, and the scope of properties, is clear. Technical requirements are well-defined. However, the absence of explicit evaluation criteria leaves some ambiguity.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including title, organization, estimated value, and contract duration. However, the lack of content for the tender documents and the absence of explicit submission requirements reduce completeness.

No document content available
No submission requirements specified
Fairness85/100

The tender is open, and the estimated value is disclosed. The requirements are objective and focus on capability rather than specific company attributes, promoting fairness. Access to full documentation is assumed but not explicitly confirmed.

Practicality65/100

The tender specifies a contract start date and duration. However, the lack of explicit mention of e-submission and the absence of financing information limit practicality.

No e-submission mentioned
No financing information specified
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. Dates are logical, and there are no noted suspensions or disputes.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is also not indicated as EU funded, suggesting limited focus on these areas.

Not green procurement
No social criteria

Strengths

Clear description of services and technical requirements
Well-defined CPV code and open procedure
Reasonable estimated value and contract duration
Objective eligibility and technical capability requirements

Concerns

Missing evaluation criteria
No content available for tender documents
Lack of explicit e-submission details
Limited focus on sustainability aspects

Recommendations

1. Specify evaluation criteria clearly.
2. Provide full content for all tender documents.
3. Clarify the e-submission process.

AI Scoring Preview

Sign up to view complete requirements and analysis

Complete quality score analysis
Detailed sub-score breakdown
Strengths & concerns insights
Strategic recommendations

No credit card required • Setup in 2 minutes

New Service

Want us to handle this tender?

Our procurement experts prepare everything. Proven to work — you review, approve, and submit.

~1hYour time only
80%+80%+
$0Upfront
See full comparison
Without TaaSWith TaaS
40-80 hrs
Preparation time
~1 hr
Your time only
15-25%
Average win rate
80%+
Win rate
Risk of errors
Manual review
Expert QA
Compliance check
You do all
Handle everything
We do all
End-to-end service
Let's Win This Tender
Pay only when you win · 400+ companies trust us
Or do it yourself

Add to Pipeline