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Tenders

Bed Based Digital Care Records System

Open
Deadline
20 days left
April 17, 2026
Contract Details
Category
Open Procedure
Reference
024559-2026
Value
£80,000
Location
North West England, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 10, 2026

Submission Deadline

April 17, 2026

Contract Start Date

July 31, 2026

Budget
£80,000
Duration
36 months
Location
North West England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The Borough Council of Bolton ("the Authority") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed. This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023. The Authority will appoint a single (1) contractor on to the Contract. The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration. It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.

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Requirements & Qualifications

21 requirements across 5 categories

Submission (7)
Mandatory (1)
Compliance (6)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS7
--Tenders are to be received by the Authority.
--The procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023.
--A single (1) contractor will be appointed.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds detailed in the provided text.
ELIGIBILITY REQUIREMENTS6
--Must be prepared to receive tenders.
--Must be able to provide a Digital Care Record System.
--Must be able to manage beds across intermediate care bed bases.
TECHNICAL CAPABILITY REQUIREMENTS5
--The system must be a Bed Based Digital Care Records System.
--The system must be able to manage beds across intermediate care bed bases.
--The system must be able to handle a constantly changing list of service users.
FINANCIAL REQUIREMENTS2
--Value: 80000 EUR
--No other specific financial requirements detailed.

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Documents

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75
Good

Tender Quality Score

This tender for a Bed Based Digital Care Records System is well-structured with clear basic information and a defined scope. However, the lack of detailed evaluation criteria and accessible document content slightly impacts its completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to general legal requirements by specifying a clear procedure (Competitive Flexible Process), a CPV code, and indicating no disputes. The deadline, while potentially short, is present. Regulatory compliance is presumed under the Procurement Act 2023. The absence of a 'reveal date' is a minor oversight.

Missing reveal date
Clarity80/100

The description of the required 'Bed Based Digital Care Records System' is clear, outlining essential functionalities such as managing users, archiving, and medication support. Key requirements are documented. However, explicit evaluation criteria are missing, which could be clearer.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, organization, estimated value, and contract duration. However, the crucial tender documents are not accessible or summarized, significantly hindering completeness for potential bidders.

No document content available
Fairness85/100

The tender is open, indicating fairness. The estimated value is disclosed, and criteria appear objective based on system capabilities. The procedure is open competition. The lack of directly accessible detailed tender documents could be a barrier for some, but the core requirements are stated.

Practicality65/100

While the contract start date and duration are specified, the absence of a clear e-submission method and accessible document URLs makes the process less practical. The estimated value is moderate, suggesting a straightforward process for smaller organizations.

No e-submission
No document content available
Data Consistency90/100

Key fields such as title, organization, value, and dates are populated logically. There are no reported suspensions or disputes. The timeline provided is consistent and adheres to the stated contract duration and start date.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding, indicating a lack of focus on sustainability criteria within this tender notice.

Not green procurement
No social criteria

Strengths

Clear title and reference number
Defined organizational details
Specific description of system requirements
Disclosure of estimated value and contract duration

Concerns

Missing accessible tender documents
Lack of specified evaluation criteria
No sustainability considerations

Recommendations

1. Provide direct links or accessible summaries for all tender documents.
2. Clearly define the evaluation criteria to ensure transparency.

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