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Tenders

System Fwyd Cynaliadwy (Sir y Fflint) / Sustainable Food System (Flintshire)

Open
Deadline
4 days left
April 01, 2026
Contract Details
Category
Open Procedure
Reference
020610-2026
Value
£1,000,000
Location
East Wales, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 06, 2026

Deadline for Questions

March 25, 2026

Submission Deadline

April 01, 2026

Contract Start Date

May 31, 2026

Budget
£1,000,000
Duration
60 months
Location
East Wales
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Sustainable Food System - Holiday Hunger & Community Food Resilience Flintshire County Council is seeking to appoint a suitably experienced provider to design, mobilise and deliver a sustainable, Ultra-Processed Food (UPF) free food system across the County. This procurement forms a key part of the Council’s wider approach to tackling food insecurity, improving dietary health outcomes, and strengthening long-term community resilience. Contract Overview The successful Provider will be required to: - Deliver an affordable, nutritious, UPF-free food offer - Provide year-round access, with enhanced delivery during school holiday periods - Mobilise an initial operational phase by mid-July 2026 to support summer holiday provision - Develop and implement a financially sustainable model reducing Council funding from Year 1 (£400,000) to £0 by Year 5 - Work collaboratively with community organisations, local suppliers and public sector partners - The contract will commence on 1 June 2026 and will run for a period of five years with an option to extend for a further 2 years to 31/05/2033 subject to alternative funding model being put in place by the contractor. Strategic Objectives The Council is seeking a provider that can: - Embed a whole-system approach to food access - Improve health and wellbeing through high-quality, minimally processed food - Strengthen local supply chains and maximise local economic benefit - Deliver measurable social and environmental impact - Build community capacity and reduce long-term dependency Funding Profile This contract is structured around a tapered funding model. Council funding will reduce annually across the five-year term. Bidders must demonstrate credible financial sustainability and income diversification to ensure the service remains viable beyond Year 5.

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Requirements & Qualifications

25 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (8)
Technical (11)
Financial (4)
SUBMISSION REQUIREMENTS1
--None explicitly stated in the provided text. Bidders must demonstrate their capabilities in meeting the requirements.
MANDATORY EXCLUSION GROUNDS1
--None explicitly stated in the provided text.
ELIGIBILITY REQUIREMENTS8
--Must be a suitably experienced provider.
--Must be able to design, mobilise, and deliver a sustainable, UPF-free food system.
--Must be able to deliver an affordable, nutritious, UPF-free food offer.
TECHNICAL CAPABILITY REQUIREMENTS11
--Design, mobilisation, and delivery of a sustainable, UPF-free food system.
--Provision of affordable, nutritious, UPF-free food.
--Year-round food provision, with enhanced delivery during school holidays.
FINANCIAL REQUIREMENTS4
--Develop and implement a financially sustainable model reducing Council funding from Year 1 (£400,000) to £0 by Year 5.
--Demonstrate credible financial sustainability.
--Demonstrate income diversification to ensure service viability beyond Year 5.

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Documents

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75
Good

Tender Quality Score

This tender for a Sustainable Food System in Flintshire is generally well-structured, with clear objectives and a defined scope. However, it lacks explicit evaluation criteria and details on the submission process, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard open procedure requirements. The CPV code is appropriate, and there are no immediate indications of disputes or regulatory non-compliance. Deadlines appear reasonable within the context of an open procedure, though the submission deadline could be tighter given the complexity.

Clarity80/100

The description of the 'Sustainable Food System' is clear, outlining the council's objectives and the provider's responsibilities. Key requirements such as delivering affordable, nutritious, UPF-free food, year-round access, and financial sustainability are well-articulated. The strategic objectives are also clearly defined.

Completeness70/100

Most basic information is present, including title, organization, estimated value, contract duration, and start date. However, the absence of explicit evaluation criteria and detailed submission requirements leaves gaps in completeness.

Missing evaluation criteria
No explicit submission requirements detailed
Fairness85/100

The tender is an open procedure, allowing broad participation. The estimated value is disclosed, and the criteria for success, particularly around financial sustainability and collaboration, are objective. There is no indication of requirements tailored to specific companies.

Practicality65/100

While the contract start date and duration are specified, the lack of information regarding e-submission methods and the URL for tender documents hinders practicality. The financing model, while detailed in its tapering, could benefit from more explicit guidance on how it will be managed.

No e-submission specified
Document URL not provided
Data Consistency90/100

Key fields such as title, organization, value, and dates are populated consistently. There are no indications of suspension or disputes. The dates provided for contract start and duration are logical and consistent.

Sustainability50/100

While the tender's core theme is a 'Sustainable Food System' and it mentions social and environmental impact, it does not explicitly detail green procurement criteria, social aspects beyond community collaboration, or innovation as mandatory requirements. It is also not indicated as EU funded.

No explicit green procurement criteria
No explicit social criteria beyond collaboration

Strengths

Clear strategic objectives and scope
Well-defined financial sustainability model
Open procedure for broad participation
Appropriate CPV code and NUTS code provided

Concerns

Missing evaluation criteria
Lack of explicit submission requirements
No information on e-submission or document access
Limited explicit detail on green/social/innovation aspects

Recommendations

1. Provide detailed evaluation criteria to guide bidders.
2. Specify the e-submission platform and provide direct links to all tender documents.
3. Clarify specific metrics for social and environmental impact and consider incorporating explicit green procurement elements.

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