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Tenders

External Call Handling Service

Open
Deadline
2 days left
March 30, 2026
Contract Details
Category
Open Procedure
Reference
018341-2026
Value
£135,000
Location
North West England, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 02, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Contract Start Date

May 31, 2026

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Budget
£135,000
Duration
24 months
Location
North West England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Halton Housing require a qualified and experienced service provider to provide an external telephone call handling service, for calls received from HH tenants and customers. The previous iteration of this contract started as an out of hours call handling service only, but this requirement has grown to include notable in-hours support. Full details of the required service are detailed within the 'Service Specification 2026.pdf' which can be found within the 'Supporting Information.zip' folder. Usage figures for the last 12 months can be found in the attached spreadsheet titled "HH Call Service Usage Jan to Dec 26.xlsx". The outcome of the tender process will be a single contract with one service provider. The contract will be for an initial 2 years with 1 option to extend by a further 12 months, up to a maximum 3 years total contract term, subject to HH requirements and the performance of the successful service provider. The anticipated commencement date is estimated to be 1st June 2026.

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Requirements & Qualifications

12 requirements across 5 categories

Submission (4)
Mandatory (1)
Compliance (4)
Technical (2)
Financial (1)
SUBMISSION REQUIREMENTS4
--Deadline: 2026-03-30T00:00:00
--The outcome will be a single contract with one service provider.
--Contract duration: initial 2 years with 1 option to extend by a further 12 months (max 3 years total).
MANDATORY EXCLUSION GROUNDS1
--[Specific grounds for exclusion will be detailed in the tender documents.]
ELIGIBILITY REQUIREMENTS4
--Must be a qualified and experienced service provider.
--Must be able to provide an external telephone call handling service.
--Must be able to handle calls from HH tenants and customers.
TECHNICAL CAPABILITY REQUIREMENTS2
--Full details of the required service are detailed within the 'Service Specification 2026.pdf'.
--Usage figures for the last 12 months are provided in 'HH Call Service Usage Jan to Dec 26.xlsx'.
FINANCIAL REQUIREMENTS1
--Value: 135000 EUR

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Documents

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75
Good

Tender Quality Score

This tender for an external call handling service is generally well-structured with clear documentation. Key concerns relate to the lack of specified evaluation criteria and the absence of explicit green or social procurement considerations.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including proper CPV codes and no stated disputes. Deadlines are provided, though the submission deadline might be considered short. The procedure is described as 'Below threshold - open competition'.

Clarity80/100

The description of the required service is clear, referencing specific PDF documents and an Excel spreadsheet for detailed requirements and usage figures. Eligibility and technical capability requirements are outlined, albeit with a placeholder for exclusion grounds. However, a significant lack of clarity exists regarding the evaluation criteria.

Missing evaluation criteria
Completeness70/100

Most basic information is present, including estimated value, contract duration, and anticipated start date. However, the absence of reveal date and specific evaluation criteria impacts completeness. Supporting documents are referenced but not directly accessible in a summary format.

Missing reveal date
No evaluation criteria specified
Fairness85/100

The tender is open and provides access to essential documents. The estimated value is disclosed, and the procedure is open competition. There are no overt signs of tailored requirements to specific companies. The lack of explicit evaluation criteria could, however, be perceived as a minor fairness concern.

Practicality65/100

The tender provides a contract start date and duration. However, it lacks information regarding financing and no explicit mention of e-submission is made, which could reduce practicality for some bidders. The accessibility of documents via a link is not explicitly stated.

No e-submission mentioned
Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. There are no reported disputes, and the dates provided (contract start, duration) appear logically consistent with the submission deadline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, innovation, or EU funding, indicating a limited focus on sustainability criteria.

Not green procurement
No social criteria

Strengths

Clear service description and supporting documents referenced.
Open competition procedure.
Adequate financial and contractual information provided.

Concerns

Missing evaluation criteria.
Lack of explicit sustainability considerations (green, social, innovation).
Potential lack of e-submission and financing details.

Recommendations

1. Specify clear evaluation criteria to enhance transparency.
2. Integrate sustainability aspects into the tender requirements.
3. Confirm e-submission process and provide financing details.

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