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Tenders

(2026­VKJ­1) ABB manufacturer ACS880 and ACS800 series frequency converters operated by UAB "Vilniaus kogeneracinė jėgainė"

Open
Deadline
31 days left
May 05, 2026
Contract Details
Category
Other
Reference
2026-VKJ-1
Value
€900,000
Location
Vilnius County, Lithuania
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 27, 2026

Deadline for Questions

April 28, 2026

Submission Deadline

May 05, 2026

Tender Opening

May 05, 2026

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Budget
€900,000
Duration
38 months
Location
Vilnius County
Type
Other
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€84,482
Avg. Bids
4.7
Competition
Medium
SME Winners
99%
11,281 tenders analyzed

Original Tender Description

Frequency converters of the ABB manufacturer's ACS880 and ACS800 series operated by UAB "Vilniaus kogeneracinė jėgainė"
Green Procurement

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender for ABB ACS880/ACS800 drive maintenance presents a moderate competition opportunity. Success hinges on demonstrating deep technical expertise, a robust service delivery model, and a clear understanding of the client's operational needs. While specific evaluation criteria are absent, a strong focus on reliability, cost-effectiveness, and proactive maintenance will be crucial for differentiation.

Key Winning Messages

Unrivaled technical expertise in ABB ACS880/ACS800 drives ensuring operational continuity and efficiency.

Proactive, reliable, and cost-effective maintenance solutions tailored to the critical needs of Vilniaus kogeneracinė jėgainė.

Commitment to sustainable operations through efficient drive maintenance and adherence to green procurement.

Key Opportunities
Lack of specified evaluation criteria presents an opportunity to define value through a strong qualitative submission.
The 'Green Procurement' requirement allows for differentiation by highlighting sustainable practices in service delivery and spare parts management.
The long contract duration (38 months) allows for building a strong, long-term partnership based on trust and performance.
The absence of 'Innovative Aspects' means a focus on proven, reliable solutions will be well-received.
Key Challenges
Absence of detailed tender requirements (exclusion, eligibility, technical, financial, submission) creates uncertainty and requires proactive information gathering.

Thoroughly review all provided documents (SPS, BD, BPS, SD) for any implicit or explicit requirements. If necessary, submit clarifying questions to the contracting authority before the deadline.

The lack of specified evaluation criteria makes it difficult to tailor the bid precisely to the authority's priorities.

Assume a strong emphasis on technical capability, reliability, cost-effectiveness, and adherence to green procurement. Structure the bid to clearly articulate value in these areas, supported by evidence.

Potential for strong competition from other service providers with existing relationships or specialized ABB expertise.

Focus on demonstrating superior technical depth, a more robust service delivery model, and a clear understanding of the client's specific operational context and pain points.

Ideal Bidder Profile
An experienced service provider with a proven track record in maintaining ABB ACS880 and ACS800 variable speed drives, ideally within industrial or energy sectors. The ideal bidder possesses strong technical certifications, a skilled workforce, a comprehensive spare parts management system, and a commitment to minimizing downtime. They should also have a clear understanding of green procurement principles and be able to articulate their contribution to sustainability.
Key Requirements
Expertise in ABB ACS880 and ACS800 series drives
Demonstrated ability to provide maintenance and repair services
Understanding of the contracting authority's operational context (Vilniaus kogeneracinė jėgainė)
Compliance with Green Procurement principles
Robust service delivery model ensuring minimal downtime
Key Discriminators
Demonstrated proactive maintenance strategies that go beyond reactive repairs, focusing on predictive maintenance and minimizing unexpected downtime.
A highly skilled and certified technical team with specific, verifiable experience on the ACS880 and ACS800 series.
A transparent and efficient spare parts management system that ensures availability and minimizes lead times, contributing to faster repairs.
A clear and measurable commitment to green procurement, such as optimizing travel routes for service engineers, responsible disposal of old parts, or energy-efficient practices in service operations.
Social Value Opportunities
Commit to utilizing local skilled labor for service and maintenance activities where feasible, contributing to local employment and economic development.
Bid Focus Areas
Technical Capability & Service Delivery

Provide detailed case studies, certifications, and testimonials showcasing successful maintenance and repair of ABB ACS880/ACS800 drives. Emphasize response times, first-time fix rates, and a comprehensive service plan.

Cost-Effectiveness & Value for Money

Present a clear pricing structure that reflects value. Highlight how your service will reduce operational costs through increased uptime and optimized energy consumption of the drives.

Green Procurement Compliance

Detail specific initiatives that align with green procurement, such as waste reduction, energy efficiency in service operations, and responsible sourcing of parts. Quantify benefits where possible.

Recommendations6
Proactively Seek Clarification on Missing Requirements
CriticalMed effort

Given the lack of explicit information on exclusion, eligibility, technical, financial, and submission requirements, it is imperative to submit formal clarification questions to UAB Ignitis grupės paslaugų centras well in advance of the submission deadline. This will ensure full compliance and avoid potential disqualification.

Ensures bid compliance and avoids disqualification.
Develop a Robust Qualitative Submission
CriticalHigh effort

Since evaluation criteria are not specified, focus on building a compelling narrative that clearly articulates the bidder's strengths in technical expertise, reliability, cost-effectiveness, and commitment to green procurement. Use evidence-based examples and case studies.

Maximizes perceived value and differentiates the bid.
Highlight Proactive Maintenance and Uptime Guarantees
HighMed effort

Emphasize a proactive maintenance strategy that focuses on preventing failures rather than just reacting to them. If possible, offer service level agreements (SLAs) with uptime guarantees to demonstrate confidence in service delivery.

Builds trust and demonstrates superior service quality.
Integrate Local Employment and Sustainable Practices
HighMed effort

While 'Social Aspects' are noted as 'No', integrating commitments to local employment and detailing sustainable practices within service delivery (e.g., waste management, energy efficiency of service vehicles) will align with the 'Green Procurement' requirement and enhance the bid's overall appeal.

Aligns with green procurement and enhances corporate social responsibility perception.
Thoroughly Analyze Provided Tender Documents
MediumHigh effort

Despite AI summaries indicating no content, meticulously review all provided documents (2. Specialiosios pirkimo s╨lygos (SPS).docx, 2.5. Sutarties BD.pdf, 1. Bendrosios pirkimo s╨lygos (BPS).pdf, 2.6. Sutarties SD.docx) for any embedded information, clauses, or implicit requirements that might have been missed by the AI extraction.

Uncovers crucial details and requirements.
Develop a Contingency Plan for Spare Parts
MediumMed effort

Given the critical nature of drive maintenance, a robust plan for sourcing and managing spare parts for ABB ACS880 and ACS800 series is essential. This should include identifying multiple suppliers and maintaining an adequate stock of critical components.

Ensures timely repairs and minimizes downtime.
Competitive Positioning
Position the bid as the most reliable and technically proficient partner for maintaining Vilniaus kogeneracinė jėgainė's critical ABB drives, emphasizing a proactive approach to ensure maximum operational uptime and efficiency. Highlight a deep understanding of the specific ABB models and a proven track record of success in similar environments. Leverage the 'Green Procurement' aspect by showcasing sustainable service delivery methods and a commitment to environmental responsibility.

Competitors

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Requirements & Qualifications

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Basic Requirements

  • Company registration in EU required
  • Proven track record in similar projects
  • Financial stability documentation

Documents

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75
Good

Tender Quality Score

This tender for maintenance services of frequency converters is generally well-structured, with most essential information provided. However, it lacks explicit details on evaluation criteria and specific submission requirements, impacting overall clarity and completeness.

Score Breakdown

Legal Compliance75/100

The tender adheres to general procurement principles with a clear procedure type (negotiated procedure with prior call for competition). The CPV code is appropriate. No disputes are indicated. Deadlines appear reasonable given the complexity of the procedure type. Regulatory compliance is assumed based on the procedure type.

Clarity80/100

The description of the service is clear, and the CPV code is specific. However, the absence of explicit evaluation criteria and detailed submission requirements within the provided text reduces overall clarity. The AI-extracted requirements section indicates a significant lack of detail.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. However, the AI-extracted requirements section highlights a significant lack of information regarding mandatory exclusion grounds, eligibility, technical, financial, and submission requirements. While 22 documents are listed, their content summaries are often generic or indicate no content extracted, raising concerns about the accessibility and completeness of crucial tender documentation.

No information provided on mandatory exclusion grounds.
No information provided on eligibility requirements.
Fairness85/100

The tender is conducted via e-procurement, which promotes fairness. The estimated value is disclosed, and the procedure type (negotiated with competition) allows for dialogue. However, the lack of explicitly stated objective criteria for evaluation and the absence of detailed requirements in the AI-extracted section could potentially lead to subjective assessments if not thoroughly detailed within the attached documents.

Practicality65/100

The tender is marked as 'E-Procurement', suggesting electronic submission is likely. The contract start date is not explicitly stated, but the duration is provided. Financing information is not detailed. The availability of 22 documents is positive, but the lack of content summaries for many raises concerns about practical access to necessary information.

Contract start date not specified
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically presented. The tender validity period is reasonable.

Sustainability50/100

Document 2.2. 'Darniųjų pirkimų reikalavimai.docx' suggests some consideration for sustainable procurement. However, there is no explicit mention of green procurement targets, social aspects, or innovation within the provided summary information. The tender is not explicitly stated as EU funded.

No explicit mention of green procurement targets.
No explicit mention of social aspects.

Strengths

Clear title and reference number
Specific CPV code provided
Estimated value and contract duration disclosed
E-Procurement utilized
Multiple relevant documents attached

Concerns

Lack of explicit evaluation criteria
Missing detailed requirements in AI extraction (exclusion, eligibility, technical, financial, submission)
Unclear content summaries for many attached documents

Recommendations

1. Clearly define and publish evaluation criteria.
2. Ensure all essential tender documents (exclusion, eligibility, technical, financial, submission) are fully accessible and clearly summarized.
3. Provide more specific details on sustainability aspects if applicable.

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