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Tenders

Christmas Lights

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
026650-2026
Value
£144,000
Location
South West England, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 24, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

June 30, 2026

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Budget
£144,000
Duration
36 months
Location
South West England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Christchurch Town Council is procuring a Christmas lighting services contract for the festive seasons 2026-2028. The appointed contractor will be required to design, supply (on a hire/lease basis), install, test, maintain, remove and store Christmas lighting and festive decorations across designated locations within Christchurch, including the town centre, Bargates, High Street, the Quomps bandstand, Mudeford Recreation Ground, Mudeford Quay, Friar's Cliff, and selected roundabouts. The contract covers the provision of energy‑efficient LED lighting, motifs, column‑mounted features, tree lighting, bandstand lighting and associated fittings. All items must be suitable for outdoor use, comply with UK electrical safety standards, and be installed by competent, accredited personnel. The contractor must also provide appropriate control systems (e.g., timers, remote control options) and carry out all mandatory annual testing and certification. The services include: - development of full lighting designs and visual concepts - supply of all required lighting on a hire or lease basis - installation before the annual switch‑on event - in‑season maintenance and fault response - removal after the festive period - safe storage of equipment where applicable;- - provision of all RAMS, compliance documentation, insurances and certificates. The Council has an annual budget of up to £40,000 on Option A tenders and £20,000 on Option B tenders. Tenderers may be asked to provide alternative options at lower budget levels. Final installation locations remain subject to confirmation, including highway permissions and availability of suitable electrical supply.

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Requirements & Qualifications

28 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (10)
Technical (12)
Financial (4)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text, beyond the need to meet the outlined eligibility, technical, and financial requirements.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS10
--Must be able to design, supply (hire/lease), install, test, maintain, remove, and store Christmas lighting and festive decorations.
--Must provide energy-efficient LED lighting, motifs, column-mounted features, tree lighting, bandstand lighting, and associated fittings.
--All items must be suitable for outdoor use.
TECHNICAL CAPABILITY REQUIREMENTS12
--Proven ability to design Christmas lighting schemes.
--Proven ability to supply Christmas lighting and festive decorations on a hire/lease basis.
--Proven ability to install Christmas lighting and festive decorations.
FINANCIAL REQUIREMENTS4
--The Council has an annual budget of up to £40,000 on Option A tenders.
--The Council has an annual budget of up to £20,000 on Option B tenders.
--Tenderers may be asked to provide alternative options at lower budget levels.

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Documents

No processed documents available for this tender.

Documents will appear here once they are downloaded and analyzed.

75
Good

Tender Quality Score

This tender for Christmas lighting services is generally well-structured with clear requirements, but lacks specific evaluation criteria and details on e-submission, impacting its overall practicality and legal compliance.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements by specifying a CPV code, organization, and a clear procedure. However, the absence of explicit evaluation criteria and a missing reveal date for documents are notable omissions that could lead to disputes or challenges, slightly lowering the score.

Missing reveal date for documents
No evaluation criteria specified
Clarity80/100

The description of services is comprehensive, detailing the scope of work, required equipment, and responsibilities. The AI-extracted requirements further break down eligibility and technical capabilities, contributing to good clarity.

Completeness70/100

Most essential information such as title, reference, organization, estimated value, and contract duration are present. However, the lack of accessible tender documents with content and the absence of specific submission requirements reduce the completeness score.

No document content available
No specific submission requirements detailed
Fairness85/100

The tender is open competition and the estimated value is disclosed. The requirements are generally objective and focus on capabilities rather than specific companies. The division into parts (Option A/B) allows for varied bids, promoting fairness.

Practicality65/100

The tender specifies a contract start date and duration. However, the lack of explicit mention of e-submission, a document URL, and financing information hinders practicality. The deadline, while present, might be considered short given the scope.

No e-submission mentioned
Document URL not provided
Data Consistency90/100

Key fields like title, reference, organization, value, and dates are populated logically. There are no reported disputes or suspensions, indicating good data consistency.

Sustainability50/100

The tender mentions energy-efficient LED lighting, which is a positive step towards green procurement. However, there is no explicit mention of social aspects, innovation, or EU funding, limiting the sustainability score.

No explicit social criteria
No innovation focus mentioned

Strengths

Clear and detailed service description
Disclosure of estimated value and contract duration
Open competition procedure
CPV code provided

Concerns

Missing evaluation criteria
Lack of accessible tender documents with content
No explicit mention of e-submission
Potential for short submission deadline

Recommendations

1. Provide clear evaluation criteria.
2. Make tender documents accessible with content and specify a reveal date.
3. Clarify e-submission procedures and provide a document URL.

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