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Tenders

Service station (12211)

Open
Deadline
3 days left
April 07, 2026
Contract Details
Category
Open Procedure
Reference
7077144
Value
Not disclosed
Location
Vilnius County, Lithuania
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 24, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
Not disclosed
Duration
3 months
Location
Vilnius County
Type
Open Procedure
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€550,329
Avg. Bids
2.0
Competition
Low
SME Winners
96%
578 tenders analyzed

Original Tender Description

The contracting authority intends to acquire a service station, quantity - 1 set. See description in the procurement
EU Funded

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65%
Estimated Win ProbabilityModerate Fit

This tender for a single server station presents a moderate competition opportunity. Success hinges on demonstrating technical compliance, robust security adherence, and a clear understanding of the contracting authority's needs, despite the lack of specified evaluation criteria. Focus on a streamlined, compliant bid with a strong emphasis on reliability and security.

Key Winning Messages

Reliable and Secure Server Solution for Critical Operations

Seamless Integration and Responsive Support

Compliant and Trustworthy Partner

Key Opportunities
Lack of specified evaluation criteria may allow for a more flexible approach to demonstrating value beyond just price.
The requirement for a national security declaration (SPS 5 priedas) is a clear compliance hurdle that can be leveraged by well-prepared bidders.
The short contract duration (3 months) suggests a need for a readily available and easily deployable solution.
Key Challenges
Absence of specified evaluation criteria makes it difficult to optimize bid strategy and understand the contracting authority's priorities.

Assume a balanced approach prioritizing technical compliance, security, and a competitive price. Thoroughly review the 'Description see in procurement documents' for any implicit priorities. Engage with the contracting authority through clarification questions if permitted.

Potential for a highly competitive market for server supply, especially given the public sector context.

Focus on clear differentiation through superior technical specifications (if permissible within the description), exceptional service/support, and a demonstrably robust security posture. Highlight any past successful engagements with similar organizations.

The need to fully understand and comply with the 'Description see in procurement documents' which is not fully extracted.

Prioritize obtaining and meticulously reviewing the full procurement documentation. If any ambiguity exists, submit formal clarification requests to the contracting authority well in advance of the deadline.

Ideal Bidder Profile
A small to medium-sized enterprise (SME) with proven experience in supplying and supporting server hardware to public sector organizations, particularly healthcare or research institutions. The ideal bidder will have a strong track record in meeting security requirements and can offer a highly responsive support service.
Key Requirements
Server, quantity - 1 set. Description see in procurement documents.
Mandatory Exclusion Grounds compliance
Eligibility Requirements compliance
Declaration of compliance with national security requirements (SPS 5 priedas)
Technical Capability Requirements (Server specification)
Key Discriminators
Demonstrated experience in supplying servers to healthcare or research institutions, highlighting understanding of their specific operational needs and security protocols.
A proactive and detailed approach to the national security declaration, going beyond mere compliance to showcase robust internal processes.
A clear and concise support plan that addresses the short contract duration and emphasizes rapid deployment and minimal disruption.
Social Value Opportunities
Given the absence of explicit social value requirements, focus on demonstrating operational efficiency and reliability of the proposed server, which indirectly contributes to the public service delivery of the hospital.
Bid Focus Areas
Technical Compliance (Server Specification)

Ensure the proposed server precisely meets or exceeds all technical specifications outlined in the 'procurement documents'. Highlight any features that offer enhanced reliability, performance, or longevity. Provide detailed technical datasheets and certifications.

Security Compliance (National Security Declaration)

Complete the 'SPS 5 priedas' form accurately and comprehensively. Back up declarations with evidence of internal security policies, procedures, and relevant certifications (e.g., ISO 27001 if applicable). This is a critical compliance point.

Eligibility and Exclusion Grounds

Thoroughly review and address all mandatory exclusion grounds and eligibility requirements. Ensure all documentation (e.g., ESPD) is completed accurately and submitted on time. Any non-compliance here will lead to immediate disqualification.

Price

While not explicitly stated as an evaluation criterion, price will likely be a significant factor. Aim for a competitive price that reflects the value and reliability of the proposed solution. Avoid being the cheapest if it compromises quality or security.

Recommendations6
Obtain and Scrutinize Full Procurement Documentation
CriticalHigh effort

Prioritize obtaining and thoroughly reviewing all detailed procurement documents, especially the 'Description see in procurement documents' section. This is where the core technical requirements and any implicit priorities will be found. Submit clarification requests for any ambiguities well in advance.

Ensures full understanding of technical needs and avoids disqualification due to non-compliance.
Assume Balanced Evaluation and Prioritize Compliance
HighMed effort

Given the lack of specified criteria, assume a balanced evaluation focusing on technical merit, security, and price. Ensure absolute compliance with all mandatory requirements (exclusion grounds, eligibility, security declaration) as these are non-negotiable.

Maximizes chances of passing initial screening and being considered for award.
Emphasize Security and Reliability
HighMed effort

Leverage the national security declaration requirement to showcase robust security practices. Highlight the reliability and uptime of the proposed server solution, which is crucial for a healthcare institution like Santaros klinikos. Provide evidence of past performance in similar environments.

Sets the bid apart from competitors who may only focus on basic compliance.
Accurate and Comprehensive ESPD and Security Declaration Completion
CriticalHigh effort

Dedicate significant resources to accurately completing the ESPD (espdx.xml and espdx.pdf) and the National Security Declaration (SPS 5 priedas). Any errors or omissions here can lead to disqualification. Ensure consistency across all submitted documents.

Avoids immediate disqualification and demonstrates meticulousness.
Proactive Clarification Process
HighMed effort

If the 'Description see in procurement documents' is unclear or incomplete, do not hesitate to submit formal clarification requests to the contracting authority. This demonstrates engagement and ensures the bid is aligned with their actual needs.

Reduces risk of bidding on incorrect assumptions and improves bid quality.
Highlight Operational Efficiency Benefits
LowLow effort

While no explicit social value is required, frame the server's benefits in terms of improved operational efficiency and reliability for the hospital, which indirectly supports better patient care and service delivery.

Adds a subtle layer of value proposition without requiring significant additional effort.
Competitive Positioning
Position as a trusted, compliant, and technically proficient supplier with a strong understanding of public sector security requirements. Emphasize reliability and ease of integration, especially given the short contract duration. Highlight any specific experience with healthcare IT environments.

Competitors

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Requirements & Qualifications

5 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements provided]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements provided]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements provided]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No specific requirements provided]
FINANCIAL REQUIREMENTS1
--[No specific requirements provided]

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Documents

12 documents available with AI summaries

Bendrosios pirkimo sąlygosDOC
BPS_SAK.docx

This document contains general procurement conditions for an open simplified tender by VŠĮ Vilniaus universiteto ligoninė Santaros klinikos for the acquisition of a service station.

SPS 1 priedas_Technine specifikacijaDOC
SPS 1 priedas_Technine specifikacija.docx

This document contains the technical specifications for the procurement of a server station, detailing general and technical requirements, including supplier qualifications, product compliance, delivery, installation, and environmental criteria.

SPS 2 priedas_Prekių pirkimo pardavimo sutarties projektasDOC
SPS 2 priedas_Prekiu pirkimo pardavimo sutart...

This document contains the draft of a goods purchase and sale agreement, including special conditions, technical specifications, and forms for the goods acceptance-delivery act and installation-verification act.

SPS 4 priedas_Pasiūlymo formaDOC
SPS 4 priedas_Pasiulymo forma.docx

This document is a tender offer form for the procurement of a service station, requiring the bidder to confirm acceptance of tender conditions, propose goods and prices, and list any subcontractors or confidential information.

SPS 5 priedas _Nacionalinio saugumo reikalavimu atitikties deklaracijos tipinė f...DOC
SPS 5 priedas _Nacionalinio saugumo reikalavi...

This document contains a standard form for a declaration of compliance with national security requirements for bidders participating in public procurement.

SPS 6 priedas_Informacija apie tiekėją (forma)DOC
SPS 6 priedas_Informacija apie tiekeja (forma...

This document contains a form for providing information about the supplier, which will be requested only from the potential winner.

Specialiosios pirkimo sąlygosDOC
SPS_SAK.docx

This document contains special procurement conditions for the acquisition of a workstation by Vilnius University Hospital Santaros Clinics, detailing technical specifications, contract draft, and bidder requirements.

espd-request.pdfPDF
espd-request.pdf -- 77.6 KB

No content extracted

NoticePDF
Notice_7077144.pdf

This document contains a tender notice for the procurement of one server unit by Vilnius University Hospital Santaros Clinics in Lithuania.

README.txtTXT
README.txt -- 835 B

This document contains technical specifications and forms related to the procurement of a server station.

Tender Structure XML - Cycle 1XML
c4t_7077144_1.xml

This document outlines the structure of a tender for a service station, specifying it's an open procedure with the lowest price evaluation and requires a complete tender file submission.

espd-request.xmlXML
espd-request.xml -- 97.9 KB

This document contains a request for the European Single Procurement Document (ESPD) in relation to the procurement of a server.

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75
Good

Tender Quality Score

This tender for a server station is generally well-structured with clear documentation, but lacks specific evaluation criteria and detailed financial information, impacting its overall practicality and completeness.

Score Breakdown

Legal Compliance75/100

The tender adheres to EU procurement directives and includes necessary documents like technical specifications and contract drafts. The CPV code is appropriate. However, the absence of specified evaluation criteria is a notable omission.

Missing evaluation criteria specified
Clarity80/100

The description of the required item (server station) is clear, and the technical specifications are provided in dedicated documents. The overall structure of the tender is understandable.

Completeness70/100

Most essential information is present, including the title, reference, organization, and a clear description of the item. However, the estimated value is not disclosed, and the contract duration is very short (3 months), which might be insufficient for a server station procurement.

Estimated value not disclosed
Contract duration is very short (3 months)
Fairness85/100

The tender is open and uses e-procurement, promoting fairness. All necessary documents are accessible. There are no apparent requirements tailored to specific companies.

Practicality65/100

The tender is active and uses e-procurement, which is positive. However, the lack of disclosed value and the very short contract duration (3 months) raise questions about the practicality of the procurement process for such an item. The submission deadline is also relatively short.

Estimated value not disclosed
Contract duration is very short (3 months)
Data Consistency90/100

Key fields such as title, reference, organization, and CPV code are populated. The dates provided are logical, and there are no indications of disputes or suspensions.

Sustainability50/100

The tender is marked as EU Funded, which implies adherence to certain standards. However, there are no explicit mentions of green procurement, social aspects, or innovation within the provided information.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear CPV code and title
Comprehensive set of required documents provided
EU Funded and E-Procurement utilized
Open procedure

Concerns

Estimated value not disclosed
Missing evaluation criteria
Very short contract duration (3 months)
Lack of sustainability considerations

Recommendations

1. Disclose the estimated value of the procurement.
2. Specify clear evaluation criteria for bids.
3. Re-evaluate the contract duration to ensure it is adequate for the scope of work.

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