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Tenders

Fiber optic quantum key distribution (QKD) system component kit

Open
Deadline
3 days left
April 07, 2026
Contract Details
Category
Open Procedure
Reference
7039089
Value
Not disclosed
Location
Vilnius County, Lithuania
Published
March 27, 2026
CPV Code
Project Timeline

Tender Published

March 23, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
Not disclosed
Duration
3 months
Location
Vilnius County
Type
Open Procedure
69
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€271,089
Avg. Bids
2.0
Competition
Low
SME Winners
96%
558 tenders analyzed

Original Tender Description

Fiber optic quantum key distribution (QKD) system component kit. Delivery terms
Green ProcurementEU Funded

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65%
Estimated Win ProbabilityModerate Fit

This tender for a QKD component kit presents a moderate competition opportunity. Success hinges on demonstrating technical expertise in QKD, a clear understanding of the 'Green Procurement' requirement, and a proactive approach to addressing unspecified evaluation criteria. Focusing on a robust technical solution and highlighting any unique capabilities will be crucial.

Key Winning Messages

Delivering a high-quality, sustainable QKD component solution tailored for secure communication needs.

Leveraging technical expertise to ensure seamless integration and optimal performance of QKD components.

Commitment to environmentally responsible procurement and delivery.

Key Opportunities
Unspecified Evaluation Criteria: The absence of specified evaluation criteria presents an opportunity to proactively define and emphasize the most compelling aspects of a bid.
Green Procurement: This is an explicit requirement, offering a chance to differentiate by showcasing sustainable practices and component choices.
Niche Technology: QKD is an emerging and specialized field, allowing bidders with specific expertise to stand out.
Key Challenges
Lack of Detailed Requirements: Crucial information regarding eligibility, technical capability, financial requirements, and submission details is missing, creating uncertainty.

Proactively seek clarification from the contracting authority through official channels. Prepare a comprehensive bid that anticipates potential requirements and offers flexibility.

Unspecified Evaluation Criteria: Without knowing how bids will be assessed, it's difficult to optimize the bid strategy.

Assume a balanced approach, prioritizing technical merit, compliance, and value for money. Highlight strengths in all potential evaluation areas. Focus on demonstrating superior technical capability and a clear understanding of the QKD application.

Short Delivery Timeline: A 3-month duration for a specialized component kit might be challenging for some suppliers.

Ensure robust supply chain management and realistic delivery timelines. Clearly articulate the plan for sourcing and delivering components within the specified timeframe.

Ideal Bidder Profile
A company with proven experience in supplying or integrating components for advanced networking technologies, specifically with knowledge or experience in quantum key distribution (QKD) or related secure communication systems. They should also have a strong commitment to sustainability and be able to articulate how their proposed components align with green procurement principles.
Key Requirements
Supply of a QKD component kit
Adherence to Green Procurement principles
Delivery within a 3-month duration
Compliance with Mandatory Exclusion Grounds (if specified later)
Meeting Eligibility, Technical Capability, and Financial Requirements (if specified later)
Key Discriminators
Demonstrated expertise in QKD component integration and performance optimization.
A clear and actionable plan for meeting and exceeding 'Green Procurement' requirements.
Proactive engagement with the contracting authority to clarify any ambiguities.
A flexible and adaptable approach to component sourcing and delivery.
Social Value Opportunities
While 'Social Aspects' are marked as 'No', a bidder could voluntarily propose a commitment to using components from suppliers with strong ethical labor practices or a commitment to local sourcing where feasible, framing it as an extension of responsible procurement.
Bid Focus Areas
Technical Capability (Assumed)

Provide detailed specifications of the QKD components, emphasizing their quality, compatibility, and suitability for secure communication. Include evidence of prior successful projects or relevant certifications. Highlight any unique technical advantages of the proposed components.

Green Procurement (Explicit)

Detail how the proposed components meet environmental standards. This could include energy efficiency, material sourcing, recyclability, and reduced packaging. Provide documentation or certifications to support these claims. Explain the lifecycle impact of the components.

Compliance and Risk Management (Assumed)

Thoroughly address all mandatory exclusion grounds and eligibility requirements once they are clarified. Demonstrate a robust understanding of the delivery timeline and outline a clear plan to mitigate any potential delays. Ensure all submission requirements are met meticulously.

Recommendations6
Proactive Clarification of Requirements
CriticalMed effort

Immediately seek clarification from Vilniaus Gedimino technikos universitetas regarding the missing Mandatory Exclusion Grounds, Eligibility Requirements, Technical Capability Requirements, Financial Requirements, and Submission Requirements. This is paramount for developing an accurate and compliant bid.

Ensures bid compliance, avoids disqualification, and allows for targeted proposal development.
Develop a 'Best Guess' Evaluation Matrix
HighMed effort

Given the absence of specified criteria, create an internal evaluation matrix based on common procurement practices for technical equipment. Prioritize technical merit, compliance, value for money, and sustainability. Structure the bid to excel in these assumed areas.

Maximizes scoring potential by anticipating evaluation focus areas.
Emphasize QKD Component Expertise
HighMed effort

Highlight specific technical knowledge and experience with QKD systems and their components. Detail the performance characteristics, reliability, and security features of the proposed kit. Showcase any unique technological advantages or integration capabilities.

Positions the bidder as a specialist, increasing perceived value and technical superiority.
Integrate Green Procurement Evidence
MediumMed effort

For the 'Green Procurement' requirement, provide concrete evidence. This could include component certifications (e.g., RoHS, WEEE), supplier sustainability reports, or a detailed explanation of the environmental benefits of the chosen components (e.g., energy efficiency, reduced hazardous materials).

Directly addresses a stated requirement and demonstrates commitment to sustainability.
Confirm Delivery Capability
HighLow effort

Verify that the proposed QKD component kit can realistically be sourced, assembled (if applicable), and delivered within the 3-month timeframe. Clearly outline the supply chain and logistics plan to assure the contracting authority of timely delivery.

Mitigates risk of non-compliance with delivery terms and builds confidence.
Prepare for Unspecified Requirements
CriticalHigh effort

Develop a flexible bid structure that can accommodate potential future clarifications or additions to requirements. Have contingency plans for technical specifications, documentation, and pricing adjustments if new information emerges.

Reduces the risk of last-minute changes and ensures a robust, adaptable bid.
Competitive Positioning
Position the bid as the most technically competent and sustainable solution for the QKD component kit. Highlight any unique technological advantages or integration expertise that competitors may lack. Emphasize a proactive and transparent approach to addressing the tender's ambiguities, demonstrating a higher level of preparedness and commitment.

Competitors

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Requirements & Qualifications

5 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No requirements specified]
MANDATORY EXCLUSION GROUNDS1
--[No requirements specified]
ELIGIBILITY REQUIREMENTS1
--[No requirements specified]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No requirements specified]
FINANCIAL REQUIREMENTS1
--[No requirements specified]

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Documents

9 documents available with AI summaries

PF 1 priedas. Siūlomos įrangos tech charakteristikos.docxDOC
PF 1 priedas. Siūlomos įrangos tech charakter... -- 25.8 KB

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PS 5 priedas. Pasiūlymo forma.docxDOC
PS 5 priedas. Pasiūlymo forma.docx -- 27.3 KB

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Atviro konkurso bendrosios sąlygos.pdfPDF
Atviro konkurso bendrosios sąlygos.pdf -- 451.2 KB

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Atviro konkurso specialiosios sąlygos.pdfPDF
Atviro konkurso specialiosios sąlygos.pdf -- 469.7 KB

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NoticePDF
Notice_7039089.pdf

This document contains a tender notice for the supply of fiber optic quantum key distribution (QKD) system components in Lithuania, with a delivery deadline of 30 working days after contract signing.

PS 6 priedas. Bendrosios sutarties sąlygos.pdfPDF
PS 6 priedas. Bendrosios sutarties sąlygos.pd... -- 312.9 KB

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PS 6 priedas. Specialiosios sutarties sąlygos.pdfPDF
PS 6 priedas. Specialiosios sutarties sąlygos... -- 170.7 KB

No content extracted

Tender Structure XML - Cycle 1XML
c4t_7039089_1.xml

This document contains the structure for a complete tender submission, including a mandatory file upload for the "Complete Tender" section.

PS 4 priedas. EBVPD.zipZIP
PS 4 priedas. EBVPD.zip -- 84.8 KB

This document contains the technical characteristics of the proposed equipment for a fiber optic quantum key distribution (QKD) system and a bid form for its procurement.

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69
Good

Tender Quality Score

This tender for QKD system components has good legal foundations and fairness but lacks detail in requirements and sustainability aspects. The disclosure of estimated value and specific technical criteria would significantly improve its quality.

Score Breakdown

Legal Compliance75/100

The tender follows an open procedure compliant with EU directives and specifies a proper CPV code. Deadlines appear reasonable, and the process is generally clear. No disputes or suspensions are noted.

Clarity70/100

The basic description of the tender is present, but crucial details regarding evaluation criteria, mandatory exclusion grounds, eligibility, technical, and financial requirements are missing. This lack of specific criteria hinders clarity for potential bidders.

Missing evaluation criteria
Completeness60/100

While basic information like title, reference, and organization is provided, key financial details (estimated value) are omitted. The contract duration is stated, but the absence of detailed requirements within the main notice impacts completeness.

Estimated value not disclosed
Fairness80/100

The tender utilizes e-procurement, promoting accessibility. The procedure is open, and a proper CPV code is used. However, the lack of disclosed estimated value and missing detailed requirements prevent a full assessment of objective criteria, though no company-specific tailoring is evident.

Practicality60/100

The tender is set up for e-procurement, which is positive. However, the lack of an explicit e-submission URL and missing financing information for the procuring entity reduces overall practicality. The contract duration is short, which might impact planning.

No e-submission URL specified
Financing information not provided
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are consistently populated. The tender is active with no noted suspensions or disputes, and the dates are logically presented.

Sustainability40/100

The tender does not explicitly mention any green procurement criteria, social aspects, or innovation focus. While it is EU funded, specific sustainability considerations are absent.

No explicit green procurement criteria
No social criteria mentioned

Strengths

Open procedure compliant with EU directives
E-procurement enabled
Proper CPV code specified
Key basic information present

Concerns

Missing detailed requirements (exclusion, eligibility, technical, financial)
Estimated value not disclosed
Lack of sustainability considerations
No explicit evaluation criteria

Recommendations

1. Disclose the estimated value of the procurement.
2. Provide detailed requirements for exclusion, eligibility, technical capability, and financial standing.
3. Incorporate sustainability criteria (e.g., green procurement, social aspects) into the tender documents.

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