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Tenders

Software license maintenance services

Open
Deadline
20 days left
April 24, 2026
Contract Details
Category
Open Procedure
Reference
6906887
Value
Not disclosed
Location
Kaunas County, Lithuania
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 18, 2026

Deadline for Questions

April 17, 2026

Submission Deadline

April 24, 2026

Tender Opening

April 24, 2026

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Budget
Not disclosed
Duration
12 months
Location
Kaunas County
Type
Open Procedure
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€414,969
Avg. Bids
1.7
Competition
Low
SME Winners
97%
1,352 tenders analyzed

Original Tender Description

Procurement No. 19519. The procurement is divided into 7 separate lots. Lot 1: Network security equipment
Green Procurement

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Win Strategy

AI-powered analysis of this tender's requirements, opportunities, and challenges. Get strategic insights to maximize your win probability.

65%
Estimated Win ProbabilityModerate Fit

This tender for network security software license support services presents a moderate competition opportunity. A winning strategy will focus on demonstrating robust technical capability, competitive pricing, and strong alignment with the contracting authority's needs, particularly given the 'Green Procurement' aspect. Proactive engagement and a clear understanding of the unspecified evaluation criteria are crucial.

Key Winning Messages

Reliable and expert support for critical network security infrastructure, ensuring continuity and compliance.

Cost-effective and sustainable software license management solutions aligned with Kauno technologijos universitetas's green objectives.

A proactive and responsive partner committed to the long-term success and security of the university's IT environment.

Key Opportunities
Leverage the 'Green Procurement' requirement to differentiate by offering sustainable IT practices.
The absence of specified evaluation criteria allows for a proactive approach to defining value and demonstrating superior offering.
The tender is split into 7 parts, allowing for potential specialization or focused bidding on Part 1 (Network Security Equipment).
The 12-month duration suggests a need for efficient and agile support, rather than long-term, complex implementations.
Key Challenges
Unspecified evaluation criteria make it difficult to tailor the bid precisely to the buyer's priorities.

Conduct thorough market research on typical university IT procurement evaluation criteria. In the bid, explicitly state assumptions about evaluation priorities and demonstrate how the bid excels across common criteria (e.g., technical merit, price, social value, sustainability). Engage with the contracting authority if possible to seek clarification.

Lack of detailed technical and financial requirements necessitates a comprehensive and robust proposal that anticipates potential needs.

Base the technical proposal on industry best practices for network security software support. Provide a clear, detailed breakdown of services and pricing. Highlight flexibility and scalability to adapt to the university's evolving needs. Ensure all mandatory and eligibility requirements are met meticulously.

High competition is likely due to the open procurement type and the critical nature of network security.

Focus on clear differentiators, such as specialized expertise in specific network security software, a strong commitment to green IT, and a highly competitive pricing model. Emphasize proactive support and partnership rather than just reactive service.

Ideal Bidder Profile
A technically proficient IT service provider with proven experience in network security software support, a strong understanding of green IT principles, and the ability to offer competitive pricing. Experience working with public sector entities, particularly educational institutions, would be advantageous.
Key Requirements
Demonstrated technical capability in network security software license support.
Compliance with 'Green Procurement' principles.
Competitive pricing strategy.
Understanding and addressing unspecified evaluation criteria.
Adherence to mandatory exclusion grounds and eligibility requirements.
Key Discriminators
Demonstrable commitment to and implementation of green IT principles in software support services.
Proactive threat intelligence and advisory services integrated into the support offering.
A highly responsive and dedicated support team with proven experience in educational institutions.
Transparent and flexible pricing models that offer clear value for money.
Social Value Opportunities
Commit to using energy-efficient practices in service delivery (e.g., remote support, optimized travel for any on-site needs).
Offer to provide a brief training session or knowledge-sharing workshop for university IT staff on best practices for network security software management.
Prioritize the use of refurbished or energy-efficient hardware for any necessary on-site equipment, if applicable.
Bid Focus Areas
Technical Capability

Provide detailed evidence of experience with relevant network security software, including case studies and testimonials. Outline a clear service delivery model, escalation procedures, and team expertise. Emphasize proactive monitoring and maintenance.

Price

Develop a competitive pricing structure that reflects value for money. Consider offering tiered pricing or volume discounts if applicable. Clearly articulate the cost-benefit analysis of the proposed solution.

Green Procurement

Detail specific initiatives and practices that align with green procurement principles. This could include energy efficiency in operations, waste reduction, and sustainable sourcing of any related materials or services.

Compliance and Risk Management

Ensure absolute adherence to all mandatory exclusion grounds and eligibility requirements. Clearly outline risk mitigation strategies for service delivery, data security, and operational continuity.

Recommendations7
Thoroughly Analyze All Tender Documents
CriticalHigh effort

Despite AI summaries, meticulously review 'Specialiosios pirkimo sąlygos.docx', 'Bendrosios pirkimo s╨lygos.docx', and 'Tiekėjų pašalinimo pagrindai.docx' for any hidden requirements or nuances. Pay close attention to '5 Priedas EBVPD.zip' for specific technical details on network security equipment support.

Ensures full compliance and avoids disqualification.
Proactively Address Unspecified Evaluation Criteria
CriticalHigh effort

Since evaluation criteria are not specified, assume common public sector evaluation factors (e.g., technical merit, price, sustainability, experience). Structure the bid to excel in these areas and explicitly state how the bid addresses these assumed priorities.

Maximizes scoring potential and demonstrates strategic thinking.
Highlight Green Procurement Commitment
HighMed effort

Detail specific, measurable actions that demonstrate commitment to green procurement. This could include energy-efficient operations, waste reduction strategies, or offering eco-friendly alternatives in service delivery.

Provides a clear competitive advantage and aligns with the contracting authority's stated objective.
Develop a Competitive and Transparent Pricing Model
HighMed effort

Given the lack of financial requirements, present a clear, detailed, and competitive pricing structure. Justify costs by highlighting the value and expertise provided. Consider offering options or flexibility.

Increases the likelihood of winning on price and perceived value.
Meticulously Address Exclusion and Eligibility Grounds
CriticalHigh effort

Thoroughly review and ensure compliance with all mandatory exclusion grounds and eligibility requirements. Any oversight here will lead to immediate disqualification.

Prevents disqualification.
Incorporate Tangible Social Value Contributions
MediumMed effort

While 'Social Aspects' are listed as 'No', proactively include a commitment to social value that aligns with public sector expectations, such as local employment, skills development, or community engagement, where feasible and relevant to the service.

Enhances the bid's overall appeal and demonstrates corporate responsibility.
Demonstrate Proactive Support and Expertise
MediumMed effort

Focus on how the support services will be proactive rather than reactive. This includes offering insights, best practices, and early warnings for potential security issues, going beyond basic maintenance.

Positions the bidder as a strategic partner, not just a vendor.
Competitive Positioning
Position as a specialized provider of network security software support with a strong emphasis on sustainability and cost-effectiveness. Highlight agility and responsiveness to meet the 12-month contract duration effectively. Emphasize a partnership approach focused on the university's long-term IT security and green objectives.

Competitors

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Requirements & Qualifications

5 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements provided]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements provided]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements provided]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No specific requirements provided]
FINANCIAL REQUIREMENTS1
--[No specific requirements provided]

Requirements Preview

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Documents

15 documents available with AI summaries

11 priedas Sutarties bendrosios s╨lygos (BS).docxDOC
11 priedas Sutarties bendrosios s╨lygos (BS).... -- 59.3 KB

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11 priedas Sutarties specialiosios s╨lygos (SS) (1-5 pd).docxDOC
11 priedas Sutarties specialiosios s╨lygos (S... -- 43.4 KB

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11 priedas Sutarties specialiosios s╨lygos (SS) (6 pd).docxDOC
11 priedas Sutarties specialiosios s╨lygos (S... -- 42.3 KB

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11 priedas Sutarties specialiosios s╨lygos (SS) (7 pd).docxDOC
11 priedas Sutarties specialiosios s╨lygos (... -- 42.8 KB

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12 priedas Tiek╙jo subtiekejo deklaracijos forma.docxDOC
12 priedas Tiek╙jo subtiekejo deklaracijos fo... -- 20.9 KB

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1 priedas Terminai.docxDOC
1 priedas Terminai.docx -- 24.0 KB

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2 priedas Technin╙ specifikacija.docxDOC
2 priedas Technin╙ specifikacija.docx -- 28.9 KB

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3 priedas Tiekėjų pašalinimo pagrindai.docxDOC
3 priedas Tiekėjų pašalinimo pagrindai.do... -- 60.2 KB

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6 priedas - Pasi╫lymo forma.docxDOC
6 priedas - Pasi╫lymo forma.docx -- 49.2 KB

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7 priedas Pasiulymu vertinimas.docxDOC
7 priedas Pasiulymu vertinimas.docx -- 22.4 KB

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Bendrosios pirkimo s╨lygos.docxDOC
Bendrosios pirkimo s╨lygos.docx -- 72.4 KB

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Specialiosios pirkimo sąlygos.docxDOC
Specialiosios pirkimo sąlygos.docx -- 92.0 KB

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NoticePDF
Notice_6906887.pdf

This document contains a tender notice for software license support services for Kaunas University of Technology, divided into seven lots.

Tender Structure XML - Cycle 1XML
c4t_6906887_1.xml

This document contains the structure for a complete tender submission, including a mandatory file upload for the first round of an open procurement process divided into seven lots.

5 Priedas EBVPD.zipZIP
5 Priedas EBVPD.zip -- 85.1 KB

This document contains various appendices for a tender, including terms, general and special contract conditions, a supplier/subcontractor declaration form, and technical specifications for network security equipment.

Documents Preview

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75
Good

Tender Quality Score

This tender for software license support services is generally well-structured, with clear documentation and a standard open procedure. However, it lacks specific details on evaluation criteria and financial aspects, and the sustainability focus is minimal.

Score Breakdown

Legal Compliance75/100

The tender follows the open procedure (2014/24/ES) and uses a proper CPV code. Deadlines are provided, and the organization is a public entity. No disputes are indicated. The main concern is the lack of specified evaluation criteria, which could impact the legal defensibility of the award decision.

Missing evaluation criteria specified
Clarity80/100

The tender title and description are clear, and multiple documents are provided, including technical specifications and contract terms. The division into seven parts is also clearly stated. However, the lack of explicit evaluation criteria hinders full clarity on how bids will be assessed.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including the organization, reference number, CPV code, and contract duration. However, the estimated value is not disclosed, and the AI-extracted requirements section is largely empty, suggesting that detailed requirements might be buried within the attached documents.

Estimated Value not disclosed
AI-extracted requirements section is empty
Fairness85/100

The tender is an open procedure, suggesting a fair process. The division into parts allows for broader participation. The use of e-procurement is noted. However, the lack of disclosed financial value and unspecified evaluation criteria could be perceived as less transparent.

Estimated Value not disclosed
No evaluation criteria specified
Practicality65/100

The tender is marked as 'E-Procurement,' which is positive. However, the 'Issues' section notes 'No e-submission,' which is contradictory and needs clarification. The contract start date is not explicitly mentioned, and financing information is absent.

Contradiction regarding e-submission (marked as E-Procurement but noted as 'No e-submission')
Contract start date not specified
Data Consistency90/100

Key fields like title, reference, organization, CPV, and deadlines are populated. The status is 'active,' and no disputes are reported. Dates are logical. The division into parts is consistent with the description.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, or innovation within the provided tender information. The tender is not indicated as EU funded. This suggests a minimal focus on sustainability criteria.

No green procurement criteria
No social criteria

Strengths

Clear title and reference number
Proper CPV code and open procedure type
Division into multiple parts for broader participation
Multiple supporting documents provided

Concerns

Lack of disclosed estimated value
Absence of specified evaluation criteria
Ambiguity regarding e-submission process
Minimal sustainability considerations

Recommendations

1. Specify evaluation criteria clearly within the tender documents.
2. Disclose the estimated financial value of the procurement.
3. Clarify the e-submission process and ensure it aligns with the 'E-Procurement' characteristic.

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