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Technical maintenance and repair (refurbishment) services and spare parts for service vessels with

Open
Deadline
3 days left
April 07, 2026
Contract Details
Category
Open Procedure
Reference
6803764
Value
Not disclosed
Location
Vilnius County, Lithuania
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 04, 2026

Deadline for Questions

March 31, 2026

Submission Deadline

April 07, 2026

Tender Opening

April 07, 2026

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Budget
Not disclosed
Duration
24 months
Location
Vilnius County
Type
Open Procedure
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€84,482
Avg. Bids
4.7
Competition
Medium
SME Winners
99%
11,281 tenders analyzed

Original Tender Description

The contracting authority intends to procure technical maintenance and repair (refurbishment) services and spare parts for service vessels with.

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65%
Estimated Win ProbabilityModerate Fit

This tender seeks technical maintenance, repair, and spare parts for service vessels. The lack of specified evaluation criteria presents an opportunity to define value through a robust technical proposal and competitive pricing. Focus on demonstrating deep understanding of vessel maintenance and reliable spare parts supply.

Key Winning Messages

Reliable, expert maintenance and repair services ensuring maximum vessel operational uptime.

Cost-effective and timely provision of high-quality, genuine spare parts.

A trusted partner committed to the long-term operational efficiency of the State Border Guard Service vessels.

Key Opportunities
Absence of explicit evaluation criteria allows bidders to shape the perceived value through their proposal.
The tender is open, suggesting a potentially broader supplier base but also an opportunity for a well-prepared bidder to stand out.
The duration of 24 months allows for building a strong, long-term relationship with the contracting authority.
The CPV code (50241000 - Ship repair and maintenance services) indicates a clear focus on specialized maritime services.
Key Challenges
Lack of specified evaluation criteria makes it difficult to tailor the bid precisely to the authority's priorities.

Proactively define and articulate the most critical aspects of the service (e.g., uptime, cost-efficiency, technical expertise) as your proposed evaluation framework, demonstrating how your solution excels in these areas.

The absence of explicit eligibility, technical, and financial requirements means these will likely be assessed implicitly or based on standard public procurement practices, requiring a comprehensive and robust submission.

Assume high standards for all aspects of the bid. Provide detailed evidence of technical capability, financial stability, and adherence to all legal and ethical requirements, even if not explicitly listed.

Potential for a highly competitive open tender with many bidders, especially given the specialized nature of the service.

Focus on clear differentiation through superior technical expertise, a highly efficient spare parts logistics, and a compelling value proposition that goes beyond just price.

Ideal Bidder Profile
A company with proven experience in marine vessel maintenance and repair, specifically for vessels with stationary engines. They should possess a strong supply chain for marine-grade spare parts, a skilled technical workforce, and a track record of reliable service delivery in the maritime sector. Experience with public sector contracts is a plus.
Key Requirements
Technical maintenance and repair (refurbishment) services for service vessels with stationary engines.
Supply of spare parts for service vessels.
Compliance with mandatory exclusion grounds (e.g., participation in criminal organizations).
Detailed understanding of the specific equipment on various vessels as outlined in 'Pirkimo dokumentai'.
Key Discriminators
Demonstrated expertise in maintaining the specific types of stationary engines and vessel systems mentioned in the technical specification.
A highly responsive and efficient spare parts procurement and delivery system, minimizing downtime.
A proactive maintenance approach that emphasizes preventative measures to reduce future repair needs and costs.
A dedicated, experienced team with a proven track record in maritime vessel maintenance.
Social Value Opportunities
Commitment to employing local skilled technicians and apprentices, contributing to local employment and skill development within the maritime sector.
Bid Focus Areas
Technical Proposal (Service Delivery & Expertise)

Detail a comprehensive service plan addressing all aspects of maintenance and repair. Highlight the qualifications and experience of your technical team, specifically their experience with stationary marine engines. Provide case studies of successful vessel maintenance projects. Emphasize proactive and preventative maintenance strategies.

Spare Parts Management

Outline a robust system for sourcing, stocking, and delivering genuine spare parts. Demonstrate reliability, speed, and cost-effectiveness. Include details on quality assurance for parts and supplier relationships.

Pricing Strategy

Develop a competitive and transparent pricing structure. Consider offering tiered pricing or bundled service packages. Clearly articulate the value proposition to justify the price, focusing on total cost of ownership and operational efficiency.

Compliance and Risk Management

Thoroughly address all mandatory exclusion grounds. Provide clear documentation demonstrating financial stability and technical capability. Outline a comprehensive risk management plan for service delivery.

Recommendations7
Thoroughly Analyze Technical Specification
CriticalHigh effort

Deeply scrutinize 'Pirkimo dokumentai' (DOCUMENT 3) to understand the specific vessel types, engine models, and required maintenance/repair tasks. This understanding is crucial for tailoring the technical proposal.

Ensures the bid directly addresses the contracting authority's needs, increasing relevance and perceived competence.
Propose a Value-Based Evaluation Framework
CriticalMed effort

Since evaluation criteria are not specified, propose a logical framework in your bid that prioritizes key aspects like technical expertise, service reliability, spare parts availability, and cost-effectiveness. Demonstrate how your offering excels in these areas.

Guides the evaluator's thinking and highlights your strengths, potentially influencing how the bid is assessed.
Highlight Expertise in Stationary Marine Engines
HighMed effort

Emphasize specific experience and certifications related to the maintenance and repair of stationary marine engines, as this is a key component of the tender.

Positions the bidder as a specialist, not just a general service provider.
Develop a Robust Spare Parts Strategy
HighMed effort

Detail your approach to sourcing, quality control, inventory management, and rapid delivery of spare parts. Demonstrate reliability and cost-efficiency in your supply chain.

Addresses a critical component of the tender and ensures operational continuity for the client.
Address Exclusion Grounds Proactively
CriticalLow effort

Ensure all mandatory exclusion grounds, particularly the request regarding participation in criminal organizations (DOCUMENT 4), are addressed with clear, verifiable documentation and statements.

Prevents immediate disqualification.
Incorporate Local Employment Commitment
MediumLow effort

Include a commitment to hiring local skilled labor and potentially offering apprenticeships, aligning with broader public sector goals even if not explicitly required.

Enhances the bid's overall appeal and aligns with potential implicit government objectives.
Demonstrate Financial Stability and Capacity
MediumMed effort

Even without explicit financial requirements, provide evidence of financial health and the capacity to undertake a 24-month contract. This could include financial statements or creditworthiness reports.

Builds confidence in the bidder's ability to deliver long-term.
Competitive Positioning
Position the bid as offering superior technical expertise and a more reliable spare parts supply chain than generalist marine service providers. Emphasize a proactive, partnership approach to vessel maintenance that prioritizes operational uptime and long-term cost savings for the State Border Guard Service.

Competitors

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Requirements & Qualifications

5 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements listed]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements listed]
TECHNICAL CAPABILITY REQUIREMENTS1
--[No specific requirements listed]
FINANCIAL REQUIREMENTS1
--[No specific requirements listed]

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Documents

9 documents available with AI summaries

Pirkimo dokumentaiDOC
Atviro konkurso BS.docx

This document contains definitions of terms and general provisions for a public procurement process for technical maintenance and repair services.

Pirkimo dokumentaiDOC
Atviro konkurso SS.docx

This document outlines the procurement of technical maintenance and repair (renewal) services and spare parts for service vessels, including requirements for bidder qualifications, national security, and submission of various declarations and documents.

Dėl pateiktų klausimųDOC
Išrašas iš 2026-03-06 komisijos protokolo Nr....

This document contains the minutes of a public procurement commission meeting addressing a supplier's query about partial bids for technical maintenance and repair services for official vessels, clarifying that the entire scope must be bid upon.

Pirkimo dokumentaiDOC
Pirkimo sąlygų 2 priedas - Techninė specifika...

This document contains the technical specification for the procurement of maintenance, repair, and renewal services for ships with stationary engines, along with related operating materials.

Pirkimo dokumentaiDOC
Pirkimo sąlygų 6 priedas - Pasiūlymo forma.do...

This document contains the offer form for the procurement of technical maintenance and repair (renewal) services and spare parts for service vessels with permanently installed propulsion engines.

Pirkimo dokumentaiDOC
Pirkimo sąlygų 9 priedas - Sutarties projekta...

This document contains the general and special conditions for a services purchase and sale agreement, outlining definitions, interpretation rules, and document hierarchy for technical maintenance and repair services.

NoticePDF
Notice_6803764.pdf

This document contains a tender notice for the procurement of technical maintenance and repair (refurbishment) services and spare parts for service vessels with stationary engines by the State Border Guard Service of Lithuania.

Tender Structure XML - Cycle 1XML
c4t_6803764_1.xml

This document outlines the structure of a tender for maintenance and repair (renewal) services, specifying it's an open procedure with the lowest price evaluation criterion.

Pirkimo dokumentaiXML
espd-request.xml

This document is an ESPD Request concerning the procurement of Technical Maintenance and Repair (Renovation) services, specifically detailing exclusion criteria related to participation in criminal organizations.

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75
Good

Tender Quality Score

This tender for technical maintenance and repair services for service vessels is generally well-structured but lacks explicit evaluation criteria and details on financing. The documentation is comprehensive, but the deadline might be tight.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement procedures with a clear CPV code and is classified as an open procedure under EU directives. The provided information suggests regulatory compliance. However, the absence of a reveal date for submissions is a minor procedural oversight.

Missing reveal date
Clarity80/100

The tender description is clear regarding the subject matter. Technical specifications are available, and the purpose of various documents is generally understandable. However, the lack of specified evaluation criteria leaves some ambiguity for bidders.

No evaluation criteria specified
Completeness70/100

Most essential information is present, including the organization, reference number, contract duration, and CPV code. A good number of documents are provided, covering technical specifications and submission forms. However, the estimated value is not disclosed, which impacts overall completeness.

Estimated Value Not Disclosed
Fairness85/100

The tender is conducted via e-procurement, promoting accessibility. The requirements, as presented, do not appear to be tailored to specific companies, suggesting a fair process. Full document access is implied by the number of documents listed.

Practicality65/100

The tender utilizes e-procurement, which is a positive aspect. However, the absence of explicit financing information and a clear contract start date (beyond duration) reduces practicality. The deadline, while specified, might be considered short given the complexity of preparing a submission for technical services.

No financing information
Contract start date not explicitly stated
Data Consistency90/100

Key fields such as title, reference, organization, and deadlines are populated. There are no indications of suspension or disputes. The dates provided are logical within the context of a tender process.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation criteria. It is also not indicated as EU funded, which limits the assessment of sustainability aspects.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear CPV code and EU directive classification
Comprehensive set of tender documents provided
E-procurement utilized
No apparent company-specific requirements

Concerns

Estimated value not disclosed
Missing evaluation criteria
Potential for a short submission deadline
Lack of explicit sustainability considerations

Recommendations

1. Disclose the estimated value of the procurement.
2. Clearly define the evaluation criteria for bids.
3. Consider extending the submission deadline if deemed too short.

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