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Tenders

Concession for the provision of services "Granting the use of the Town Hall Square in Tallinn Old Town for commercial activities for the organization of the Christmas Market"

Open
Deadline
10 days left
April 06, 2026
Contract Details
Category
Special
Reference
273421
Value
€1,000,000
Location
Estonia
Published
March 05, 2026
CPV Code
Evaluation Criteria
Concession Fee100%
Project Timeline

Tender Published

March 05, 2026

Deadline for Questions

March 30, 2026

Submission Deadline

April 06, 2026

Tender Opening

April 06, 2026

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Budget
€1,000,000
Duration
12 months
Location
Estonia
Type
Special
75
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€144,070
Avg. Bids
1.9
Competition
Low
SME Winners
100%
49 tenders analyzed

Original Tender Description

The subject of the public procurement is a concession for the provision of services "Granting the use of the Town Hall Square in Tallinn Old Town for commercial activities for the organization of the Christmas Market".
Electronic Submission

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Requirements & Qualifications

19 requirements across 5 categories

Submission (6)
Mandatory (2)
Compliance (3)
Technical (7)
Financial (1)
SUBMISSION REQUIREMENTS6
--Bids must be submitted in Estonian.
--Bidders must confirm they fulfill all conditions of the tender documents.
--The tender is for a concession agreement to organize the Christmas market on Raekoja plats.
MANDATORY EXCLUSION GROUNDS2
--Bidders must comply with the Public Procurement Act and Tallinn's procurement regulations.
--Any reference to standards or other bases must be read as supplemented by "or equivalent".
ELIGIBILITY REQUIREMENTS3
--Bidders must confirm they meet all tender document conditions.
--Joint bidders must submit a power of attorney.
--Bidders must confirm compliance with anti-corruption measures.
TECHNICAL CAPABILITY REQUIREMENTS7
--Bidders must organize the Tallinn Christmas Market on Raekoja plats.
--This includes procuring, installing, and decorating inventory.
--Bidders must arrange a cultural program, Santa Claus house, and activity houses.
FINANCIAL REQUIREMENTS1
--The highest offered concession fee will receive the maximum score.

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Documents

8 documents available with AI summaries

Alltöövõtjate kontrollimise tingimused lepingu täitmise etapisPDF
273421_alltoovotjate_kontrollimise_tingimused... -- 43.8 KB

This document outlines the conditions for checking subcontractors during the contract execution phase, focusing on membership in criminal organizations and corruption.

VastavustingimusedPDF
273421_vastavustingimused.pdf -- 14.2 KB

Bidders must confirm compliance with all tender document conditions, including submitting the bid in Estonian and adhering to anti-corruption measures, with joint bidders needing to provide a power of attorney.

Hindamiskriteeriumid ja hinnatavad näitajadPDF
273421_hindamiskriteeriumid.pdf -- 3.3 KB

This document outlines the evaluation methodology, primarily focusing on the concession fee, where the highest offered fee will receive the maximum score.

Hankepass täiendatavate selgitustegaPDF
273421_hankepass_taiendavate_selgitustega.pdf -- 70.6 KB

The procurement pass is an initial self-declaration by the economic operator, containing the conditions set by the contracting authority and the format of expected responses, but is not intended for completion itself.

AlusdokumentDOC
Alusdokument .docx -- 57.7 KB

This document outlines the special procedure for concluding a concession agreement for organizing the Christmas market at Tallinn's Town Hall Square, requiring bidders to comply with the foundational documents and public procurement law.

Lisa 1 - Teenuse lähteülesanneDOC
Lisa 1 - Teenuse lähteülesanne (Tehniline kir... -- 26.2 KB

Bidders must organize the Tallinn Christmas Market on Town Hall Square, including procuring and installing inventory, decorations, a cultural program, a Santa Claus house, activity houses, and ensuring site maintenance, lighting, and security services.

Lisa 3 - Pakkuja kinnitused eelnevate lepingute täitmise kohtaDOC
Lisa 3 - Pakkuja kinnitused eelnevate lepingu... -- 25.0 KB

The bidder must confirm experience in organizing at least three similar events in the last 36 months, each with at least 1000 participants, including catering and entertainment.

Lisa 4 - Lepingu projektDOC
Lisa 4 - Lepingu projekt.docx -- 235.3 KB

This document is a draft concession agreement outlining the terms and requirements for organizing the Christmas market at Tallinn's Town Hall Square.

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75
Good

Tender Quality Score

This tender for organizing the Tallinn Christmas Market is generally well-structured, with clear technical requirements and a reasonable evaluation criterion. However, it lacks explicit sustainability considerations and some practical aspects could be improved.

Score Breakdown

Legal Compliance75/100

The tender adheres to the Public Procurement Act and Tallinn's procurement regulations. Deadlines are specified and appear reasonable. The CPV code is provided. No disputes are indicated. The 'or equivalent' clause promotes regulatory compliance.

Clarity80/100

The description of the service is clear, outlining the core responsibilities for organizing the Christmas market. Technical requirements are well-documented. Evaluation criteria are specified, though the 'relative_weighting' could be more detailed. Conditions for compliance are clear.

Completeness70/100

Most basic information is present, including estimated value, duration, and deadlines. Key documents like technical specifications and contract draft are attached. However, the ESPD in XML format and a PNG plan are not directly analyzable by AI, potentially hindering a full automated review.

Fairness85/100

The tender allows for full document access and discloses the estimated value. Deadlines are reasonable, and the primary evaluation criterion (concession fee) is objective. E-procurement is mandated. There are no obvious requirements tailored to specific companies.

Practicality65/100

E-submission and e-procurement are mandated, which is positive. The contract start date is not explicitly stated, only the duration. Financing information is not detailed. The 12-month duration is specified.

Contract start date not explicitly stated.
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and deadlines are populated. There are no indications of suspension or disputes. Dates are logically presented.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is not indicated as EU funded. This area is underdeveloped.

Lack of explicit green procurement criteria.
Absence of social responsibility considerations.

Strengths

Clear technical requirements for market organization.
Objective primary evaluation criterion (concession fee).
Mandatory e-procurement and e-submission.
Adherence to relevant procurement laws.

Concerns

Lack of explicit sustainability criteria (green, social, innovation).
Missing explicit contract start date.
Some document formats (XML, PNG) not directly analyzable by AI.

Recommendations

1. Incorporate specific sustainability criteria into the evaluation or requirements.
2. Clearly state the contract start date.
3. Consider providing key documents in more universally accessible formats if possible.

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