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Tenders

Award statuette design concept creation service (Open tender)

Open
Deadline
17 days left
April 21, 2026
Contract Details
Category
Open Procedure
Reference
6579849
Value
€6,050
Location
Vilnius County, Lithuania
Published
March 27, 2026
CPV Code
Project Timeline

Tender Published

February 18, 2026

Deadline for Questions

April 14, 2026

Submission Deadline

April 21, 2026

Tender Opening

April 21, 2026

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Budget
€6,050
Duration
4 months
Location
Vilnius County
Type
Open Procedure
67
Quality Score/100
Good
Market Benchmark
Avg. Winning Price
€87,989
Avg. Bids
2.2
Competition
Low
SME Winners
100%
176 tenders analyzed

Original Tender Description

Service description is provided in the procurement documents
Green ProcurementEU Funded

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65%
Estimated Win ProbabilityModerate Fit

This tender seeks a creative design concept for an award statuette. Success hinges on demonstrating strong conceptual design skills, relevant portfolio experience, and a clear understanding of the Ministry of Agriculture's context. While the budget is modest, a well-articulated, visually compelling proposal that subtly incorporates green procurement principles can secure this contract.

Key Winning Messages

Innovative and meaningful statuette design concept that embodies the Ministry of Agriculture's values.

Demonstrated expertise in conceptual design and visual storytelling through a compelling portfolio.

Commitment to sustainable design principles, aligning with green procurement objectives.

Key Opportunities
Lack of specified evaluation criteria allows for strong narrative and visual impact to dominate.
Green procurement is explicitly mentioned, offering a chance to differentiate through sustainable design thinking.
The modest budget (6050 EUR) suggests a focus on creative merit and conceptual strength over extensive project management overhead.
The tender is an open simplified procedure, indicating a potentially less complex evaluation process than larger tenders.
Key Challenges
Absence of explicit evaluation criteria makes it difficult to precisely tailor the bid to maximize scoring.

Focus on delivering a comprehensive, visually rich, and conceptually strong proposal that addresses all stated requirements and implicitly demonstrates best practice in design and sustainability. Assume a holistic evaluation where creativity, experience, and adherence to requirements are key.

Potential for a high number of bidders due to the open nature and relatively low barrier to entry for design services.

Develop a highly distinctive and memorable design concept. Ensure the portfolio is curated to showcase the most relevant and impactful projects. Craft a compelling narrative for the proposal.

Ensuring the design concept is both aesthetically pleasing and conceptually relevant to the Ministry of Agriculture without explicit guidance on themes.

Conduct thorough research into the Ministry of Agriculture's mission, values, and recent initiatives. Propose a concept that subtly reflects agricultural themes, growth, sustainability, or national pride, ensuring it is adaptable and universally appealing as an award.

Ideal Bidder Profile
A small to medium-sized design studio or an individual freelance designer with a proven track record in conceptualizing unique, aesthetically pleasing objects, ideally with experience in award design or symbolic representation. They should possess strong visual communication skills and an understanding of material aesthetics and production feasibility, even if not directly involved in manufacturing.
Key Requirements
Design concept proposal for award statuette
Portfolio of previous works
Qualified personnel (designers, artists)
Completion within 4 months
Financial stability for 6050 EUR contract
Legal capacity and registration in design services
Submission by 2026-04-21 09:00:00
Adherence to mandatory exclusion grounds
Green procurement criteria integration
Key Discriminators
A unique, memorable, and conceptually rich design concept that clearly resonates with the Ministry of Agriculture's identity.
A portfolio that specifically showcases award design or objects with symbolic meaning, demonstrating direct relevance.
A proposal that articulates a clear and actionable approach to incorporating sustainable materials or production considerations within the design concept, even if the final production is not part of the scope.
A clear and concise presentation of the design process, showing how the concept was developed and why it is the optimal solution.
Social Value Opportunities
Commit to exploring the use of locally sourced or recycled materials for the statuette's conceptualization, even if production is external. This aligns with green procurement and supports local economies.
Bid Focus Areas
Design Concept Quality

Develop a highly original, aesthetically refined, and conceptually meaningful design. Present multiple visual iterations and a clear rationale for the chosen concept, linking it to the Ministry's potential values. Emphasize visual presentation quality.

Technical Capability (Portfolio & Personnel)

Showcase a portfolio with strong examples of award design, conceptual object design, or projects with symbolic relevance. Highlight the experience and qualifications of the lead designer(s) and their creative process.

Understanding of Green Procurement

Integrate sustainable thinking into the design concept. For example, suggest materials that are recyclable, biodegradable, or have a low environmental impact, and mention considerations for ethical sourcing or minimal waste in production. This demonstrates proactive engagement with the 'GREEN PROCUREMENT: Yes' requirement.

Compliance and Submission

Ensure all mandatory forms and declarations are meticulously completed and submitted on time. Double-check all exclusion and eligibility criteria are met and clearly evidenced. A flawless submission is paramount.

Recommendations7
Thoroughly Review Procurement Documents
CriticalMed effort

Access and meticulously read all provided documents (Notice, Tender Structure XML, Specialiosios pirkimo sąlygos, Bendrosios pirkimo sąlygos) to fully understand the scope, specific requirements, and any implicit expectations. Pay close attention to 'Specialiosios pirkimo sąlygos' for detailed instructions.

Ensures full compliance and avoids disqualification.
Develop a Compelling and Relevant Design Concept
CriticalHigh effort

Since evaluation criteria are not specified, focus on creating a design concept that is not only aesthetically superior but also conceptually rich and relevant to the Ministry of Agriculture. Research the Ministry's mission, values, and recent activities to inform the design's narrative. Consider themes of growth, sustainability, national heritage, or innovation.

Maximizes perceived value and creativity, a likely key factor in evaluation.
Integrate Green Procurement Principles
HighMed effort

Explicitly address the 'GREEN PROCUREMENT: Yes' requirement within the design concept. Suggest sustainable material choices (e.g., recycled metals, sustainably sourced wood, bioplastics), design for longevity, or minimal waste in production. Even if production is not included, demonstrating this thinking is crucial.

Provides a clear competitive advantage and demonstrates alignment with public policy.
Curate a Strong and Relevant Portfolio
HighMed effort

Select portfolio pieces that best demonstrate experience in conceptual design, award statuettes, or objects with symbolic meaning. Ensure high-quality visuals and concise descriptions of each project's concept and execution.

Builds credibility and directly addresses technical capability requirements.
Ensure Flawless Submission
HighMed effort

Adhere strictly to the submission deadline and format. Double-check all required forms, declarations, and documents are included and correctly filled out. A single omission can lead to disqualification.

Prevents automatic disqualification.
Propose Sustainable Material Exploration
MediumLow effort

In the proposal, commit to exploring the use of locally sourced or recycled materials for the statuette's conceptualization. This demonstrates a commitment to sustainability and potentially local economic support, aligning with broader public sector goals.

Enhances the bid's appeal beyond just design, showing broader responsibility.
Articulate Design Process Clearly
MediumMed effort

Provide a clear, step-by-step explanation of the design process, from initial research and ideation to concept development and refinement. This demonstrates a structured and professional approach.

Shows methodological rigor and enhances confidence in the bidder's capabilities.
Competitive Positioning
Position the bid as offering a unique blend of creative vision, practical design thinking, and a proactive approach to sustainability, directly addressing the Ministry's needs and the tender's green procurement mandate. Emphasize the ability to deliver a concept that is both artistically significant and conceptually aligned with the Ministry's public service role.

Competitors

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Requirements & Qualifications

20 requirements across 5 categories

Submission (5)
Mandatory (5)
Compliance (3)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS5
--The bid must be submitted by 2026-04-21 09:00:00.
--A design concept proposal must be submitted.
--A pricing proposal must be submitted.
MANDATORY EXCLUSION GROUNDS5
--The tenderer must not be bankrupt, in liquidation, or have suspended business activities.
--The tenderer must not have been convicted of serious professional misconduct.
--The tenderer must not have failed to pay taxes or social security contributions.
ELIGIBILITY REQUIREMENTS3
--The tenderer must have the legal capacity to perform the contract.
--The tenderer must be registered and authorized to operate in the field of design services.
--Detailed requirements are provided in the procurement documents.
TECHNICAL CAPABILITY REQUIREMENTS5
--The tenderer must have experience in creating design concepts for award statuettes or similar creative projects.
--The tenderer must have qualified personnel (designers, artists) capable of developing the design concept.
--The tenderer must submit a portfolio of previous works.
FINANCIAL REQUIREMENTS2
--The tenderer must be financially stable and capable of executing a contract valued at 6050 EUR.
--Detailed requirements are provided in the procurement documents.

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Documents

4 documents available with AI summaries

Bendrosios pirkimo sąlygosDOC
Bendrosios pirkimo sąlygos.docx

This document contains definitions of key terms and general provisions governing a public procurement process in Lithuania, outlining rules for communication, document hierarchy, and bidder responsibilities.

Specialiosios pirkimo sąlygosDOC
Specialiosios pirkimo sąlygos.docx

This document contains special procurement conditions for acquiring award statuette design concept services for the Ministry of Agriculture, outlining general information, the procurement object, supplier requirements, and detailed instructions for proposal preparation and submission, including national security considerations and green procurement criteria.

NoticePDF
Notice_6579849.pdf

This document contains a tender notice from the Lithuanian Ministry of Agriculture for the creation of an award statuette design concept, with an estimated value of 6,050 Euro and a submission deadline of April 21, 2026.

Tender Structure XML - Cycle 1XML
c4t_6579849_1.xml

This document contains an XML structure defining the submission requirements for a simplified open tender, including a mandatory file criterion.

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67
Good

Tender Quality Score

Automated quality analysis based on rule-based checks.

Score Breakdown

Legal Compliance83/100

Assessed based on automated checks.

Clarity60/100

Assessed based on automated checks.

Completeness91/100

Assessed based on automated checks.

Fairness40/100

Assessed based on automated checks.

Practicality40/100

Assessed based on automated checks.

Data Consistency100/100

Assessed based on automated checks.

Sustainability25/100

Assessed based on automated checks.

Strengths

No specific strengths identified

Concerns

No specific concerns identified

Recommendations

No specific recommendations

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