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Sir Robert Pattinson Academy ~ Catering tender

Open
Deadline
119 days left
July 24, 2026
Contract Details
Category
Open Procedure
Reference
026004-2026
Value
£1,940,000
Location
Lincolnshire, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 20, 2026

Deadline for Questions

July 17, 2026

Submission Deadline

July 24, 2026

Contract Start Date

January 01, 2027

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Budget
£1,940,000
Duration
36 months
Location
Lincolnshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

The successful Supplier will be required to provide catering services for Sir Robert Pattinson Academy (SRPA). Sir Robert Pattinson Academy is an 11 – 18 comprehensive school where students are valued, happy, challenged and strive to achieve their best. The Academy provides rich learning experiences both in and outside of the classroom resulting in a great education. Our school is very special for many reasons. We have fantastic staff, who inspire and support students to succeed, and our ethos provides a calm and caring learning environment which you can feel as you walk around the Academy. We place strong emphasis on community values and believe every student is an individual. We believe it is crucial to celebrate everyone’s successes and varied talents. The Academy pupil roll is expected to increase during the term of this contract. The contract will commence on 1 January 2027 for an initial period of three years, ending on 31 December 2029, with the opportunity to extend for a further period of two years at the discretion of the governing body. The contract covers the scope for the provision of all catering services within the Academy, including hospitality and free issue requirements. There are currently circa 1310 pupils, including 114 in Sixth form from September 2025 and currently 259 pupils are eligible for Free School Meals. There is indoor seating in the main dining area for circa 243 pupils, with an ancillary seating area of 160 for pupils having cold meals or packed lunches. The School currently has two outside food pods with canopy covered seating for circa 288 pupils, but there is outside space to seat circa 1000 if required. Please see PSQ Document for more information.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (3)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS3
--Bids must be submitted by 2026-07-24T12:00:00+01:00.
--Bids must be provided in English, Estonian, Latvian, Polish, and Lithuanian.
--Further information is available in the PSQ Document.
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed in the provided text]
ELIGIBILITY REQUIREMENTS3
--The supplier must be able to provide catering services for Sir Robert Pattinson Academy.
--The pupil roll is expected to increase during the contract term.
--The contract covers the provision of all catering services, including hospitality and free issue requirements.
TECHNICAL CAPABILITY REQUIREMENTS6
--The supplier must be able to cater for circa 1310 pupils (increasing), including 114 in Sixth form.
--The supplier must be able to cater for 259 pupils eligible for Free School Meals.
--The supplier must be able to utilize existing indoor seating for circa 243 pupils in the main dining area.
FINANCIAL REQUIREMENTS1
--Total contract value: 1940000.0 EUR

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Documents

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75
Good

Tender Quality Score

This tender for catering services at Sir Robert Pattinson Academy is generally well-structured, with clear descriptions and a reasonable estimated value. However, it lacks specific evaluation criteria and details on document content, impacting its overall completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements with a clear CPV code, organization, and procedure type. Deadlines are present, though the submission deadline's proximity to the contract start date could be a minor concern for some. No disputes are reported. The procedure is 'Competitive flexible procedure,' which implies a structured but potentially adaptable process.

Clarity80/100

The description of the academy and the scope of services is clear and provides good context. Technical requirements related to pupil numbers and seating capacity are well-defined. The reference to a 'PSQ Document' for further information is noted.

Completeness70/100

Key information such as title, reference, organization, estimated value, contract duration, and start date are present. However, the lack of content for the tender documents and the absence of specified evaluation criteria represent significant gaps in completeness.

No document content available
Missing evaluation criteria
Fairness85/100

The tender is open, and the estimated value is disclosed. The criteria for selection are not explicitly stated, which could be a concern for bidders. However, there are no apparent requirements tailored to specific companies, suggesting a fair competitive process.

No evaluation criteria specified
Practicality65/100

The tender specifies an e-submission requirement, which is positive. However, the lack of accessible document content and the absence of explicit financing information or details on the e-procurement platform reduce its practicality. The submission deadline is also relatively close to the contract start date.

No document content available
No e-submission (implied by lack of platform details)
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated logically. The contract start date is well in advance of the submission deadline, and there are no reported disputes or suspensions, indicating good data consistency.

Sustainability50/100

There is no explicit mention of green procurement, social aspects, innovation, or EU funding within the provided tender details. This suggests a lack of focus on these important sustainability considerations.

Not green procurement
No social criteria

Strengths

Clear description of services and academy context
Well-defined technical requirements
Disclosed estimated value and contract duration
Open tender procedure

Concerns

Missing evaluation criteria
No content available for tender documents
Lack of explicit sustainability considerations

Recommendations

1. Provide detailed evaluation criteria to ensure transparency.
2. Make the full tender documentation accessible to potential bidders.
3. Consider incorporating sustainability objectives into the tender requirements.

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