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General, part, heritage protection (special) expertise of the construction project, solutions of the construction project

Open
Deadline
2110 days left
January 13, 2032
Contract Details
Category
Restricted Procedure
Reference
5567534
Value
€3,237,210
Location
Vilnius County, Lithuania
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

November 28, 2025

Deadline for Questions

January 06, 2032

Submission Deadline

January 13, 2032

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Budget
€3,237,210
Duration
72 months
Location
Vilnius County
Type
Restricted Procedure
39
Quality Score/100
Needs Improvement
Market Benchmark
Avg. Winning Price
€131,412
Avg. Bids
3.9
Competition
Medium
SME Winners
98%
2,076 tenders analyzed

Original Tender Description

General, part, heritage protection (special) expertise of the construction project, solutions of the construction project
Green Procurement

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Win Strategy

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65%
Estimated Win ProbabilityModerate Fit

This tender requires specialized expertise in building project analysis and heritage protection for a 72-month contract. A winning strategy will focus on demonstrating deep technical competence, robust financial stability, and a clear understanding of the specific heritage protection requirements, leveraging the restricted procedure to our advantage.

Key Winning Messages

Unrivaled Heritage Protection Expertise: We offer unparalleled specialized knowledge in Lithuanian heritage protection, ensuring compliance and preservation excellence for Vilnius's valuable assets.

Proven Long-Term Project Delivery: Our extensive experience in managing multi-year public sector contracts guarantees reliable and consistent delivery of high-quality expert services.

Financial Strength and Stability: We possess the robust financial foundation to confidently undertake and successfully deliver this significant 72-month project.

Key Opportunities
Leverage the restricted procedure to tailor the bid precisely to the contracting authority's likely expectations, having been pre-selected.
Highlight specific Lithuanian heritage protection regulations and best practices in the bid to demonstrate deep local understanding.
Emphasize the long-term nature of the contract (72 months) by showcasing a stable and experienced core team capable of sustained performance.
Address the 'Green Procurement' aspect by integrating sustainable practices within the expert analysis and recommendations, even if not explicitly detailed.
Key Challenges
Lack of specified evaluation criteria makes it difficult to optimize the bid for scoring.

Focus on exceeding all stated mandatory and eligibility requirements and clearly articulating value in all sections. Assume a balanced weighting across technical capability, experience, and financial stability. Proactively demonstrate superior performance in heritage protection.

Potential for strong competition from established local firms with existing relationships with Vilnius City Municipality Administration.

Differentiate through highly specific case studies demonstrating success on similar heritage projects, innovative approaches to analysis (even if not a formal 'innovative aspect' requirement), and a clear value proposition that goes beyond basic compliance.

The 'Social Aspects: No' and 'Innovative Aspects: No' fields might suggest a focus on traditional delivery, but 'Green Procurement: Yes' requires attention.

While social value is not a direct requirement, integrate sustainability into the technical proposal where relevant to expert services (e.g., recommending energy-efficient solutions during project analysis, considering lifecycle impacts). This aligns with the 'Green Procurement' mandate.

Ideal Bidder Profile
A well-established engineering or architectural consultancy with a proven track record in complex building project expertise, specifically including significant experience with heritage protection regulations and methodologies in Lithuania. The ideal bidder will possess a strong team of certified experts, a history of successful long-term public sector contracts, and demonstrable financial capacity to support a project of this scale.
Key Requirements
Expertise in general, partial, and specialized heritage protection aspects of building projects.
Capability to provide expert services for a contract duration of 72 months.
Demonstrate financial stability and capacity to undertake a contract with an estimated value of 3,237,210.0 EUR.
Legally established and qualified to operate in Lithuania and eligible to participate in public procurement.
Successful navigation of the restricted procedure (application for invitation).
Key Discriminators
Demonstrable, specialized expertise in Lithuanian heritage protection laws and conservation techniques, supported by case studies of similar projects.
A robust and detailed methodology for conducting the multi-faceted expertise (general, partial, heritage) over a 72-month period, emphasizing quality assurance and risk management.
A clear commitment to 'Green Procurement' principles integrated into the proposed expert services, even if not a primary evaluation criterion.
Social Value Opportunities
Commit to employing local experts and potentially offering training opportunities for junior staff within the Vilnius municipality's relevant departments during the contract duration, demonstrating a commitment to local capacity building.
Bid Focus Areas
Technical Capability (Expertise in general, partial, and heritage protection)High (assumed)

Provide detailed CVs of key personnel with specific experience in Lithuanian heritage projects. Include case studies demonstrating successful heritage protection expertise. Outline a comprehensive methodology that addresses all aspects of the expertise required.

Financial CapacityHigh (assumed)

Submit comprehensive financial statements and any required guarantees. Clearly articulate the financial stability and ability to manage cash flow for a 72-month contract. Consider providing a letter of credit or bank guarantee if appropriate.

Compliance with Green ProcurementMedium (assumed)

Integrate sustainability considerations into the technical proposal. For example, when analyzing building projects, include recommendations for energy efficiency, material lifecycle, and environmental impact reduction where applicable to the expertise scope.

Understanding of Restricted ProcedureCritical (for initial application)

Ensure the initial application for invitation is meticulously prepared, clearly demonstrating eligibility and capability to meet all stated requirements. This is the gateway to submitting a full tender.

Recommendations5
Thoroughly Document Heritage Protection Expertise
CriticalHigh effort

Dedicate a significant portion of the technical proposal to showcasing deep understanding and practical experience with Lithuanian heritage protection laws, regulations, and best practices. Include specific examples of heritage projects managed and the outcomes achieved.

Directly addresses a core requirement and a key differentiator.
Proactive Value Proposition for Green Procurement
CriticalMed effort

Even though social value is not specified, actively integrate 'Green Procurement' principles into the technical solution. Detail how the expert services will consider environmental sustainability, energy efficiency, and lifecycle impacts of building projects, aligning with the tender's stated green focus.

Demonstrates forward-thinking and compliance with a stated requirement, potentially influencing overall perception.
Highlight Long-Term Contract Management Capability
HighMed effort

Emphasize the company's proven ability to manage complex, multi-year contracts. Showcase a stable core team, robust project management methodologies, and a track record of consistent delivery over extended periods, reassuring the authority of reliability for 72 months.

Addresses the significant contract duration and builds confidence in long-term partnership.
Master the Restricted Procedure Application
CriticalHigh effort

The initial application for invitation is paramount. Ensure it is flawlessly executed, providing clear and concise evidence of legal establishment, eligibility, technical capability, and financial stability as per the tender requirements. Any misstep here prevents further participation.

Gatekeeper to the entire tender process; failure means no opportunity to bid.
Develop a Robust Financial Stability Narrative
HighMed effort

Given the lack of specific financial thresholds, prepare a comprehensive narrative and supporting documentation that unequivocally demonstrates financial capacity for a 3.2M EUR project over 72 months. This might include detailed financial projections, cash flow management plans, and potentially a strong letter of financial support.

Mitigates a key potential risk and addresses a critical requirement.
Competitive Positioning
Position as the specialist with the deepest understanding of Lithuanian heritage protection, going beyond generic building expertise. Emphasize a proactive approach to integrating sustainability into expert analysis, aligning with the 'Green Procurement' mandate and setting a higher standard than competitors who might only meet minimum requirements.

Competitors

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Requirements & Qualifications

13 requirements across 5 categories

Submission (3)
Mandatory (1)
Compliance (4)
Technical (3)
Financial (2)
SUBMISSION REQUIREMENTS3
--Applications/tenders must be submitted by the deadline: 2032-01-13 10:00:00.
--Bidders must follow the two-stage process of a restricted procurement procedure (application for invitation, then tender submission if invited).
--Submission must include documentation demonstrating legal establishment, qualifications, technical expertise, and financial capacity.
MANDATORY EXCLUSION GROUNDS1
--Not explicitly specified in the provided tender information.
ELIGIBILITY REQUIREMENTS4
--The bidder must be legally established and qualified to operate in the relevant jurisdiction.
--The bidder must be eligible to participate in public procurement procedures in Lithuania.
--The bidder must be capable of providing expert services related to building project analysis and heritage protection.
TECHNICAL CAPABILITY REQUIREMENTS3
--The bidder must possess expertise in general, partial, and specialized heritage protection aspects of building projects.
--The bidder must have the necessary personnel and resources to provide expert services for a contract duration of 72 months.
--The bidder must demonstrate capability to handle a project with an estimated value of 3,237,210.0 EUR.
FINANCIAL REQUIREMENTS2
--The bidder must demonstrate financial stability and capacity to undertake a contract with an estimated value of 3,237,210.0 EUR.
--Not explicitly specified in terms of minimum turnover, insurance, or specific financial ratios in the provided tender information.

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Documents

5 documents available with AI summaries

AtsakymasDOC
Ekspertize_Atsakymas_01.docx

This document clarifies that the deadline for submitting the initial application for the building project expertise and audit tender is December 30, 2025, at 9:30 AM.

Statinio+projekto+ekspertizė+DPS_ADOC
Statinio+projekto+ekspertizė+DPS_A.docx

This document outlines the general terms, qualification requirements, and submission procedures for a dynamic purchasing system tender for building project expertise, partial expertise, heritage protection (special) expertise, and project solution audits for Vilnius City Municipality Administration.

Statinio+projekto+ekspertizė+DPS_BDOC
Statinio+projekto+ekspertizė+DPS_B.docx

This document outlines the general terms, conditions, and procedures for submitting offers for building project expertise services within a Dynamic Purchasing System, detailing proposal preparation, evaluation criteria, and contract conditions.

espd-request.pdfPDF
espd-request.pdf -- 79.9 KB

This document is the European Single Procurement Document (ESPD) request, which bidders must complete to self-declare their eligibility, financial standing, and technical capacity for the project expertise services.

NoticePDF
Notice_5567534.pdf

Vilnius City Municipality Administration is seeking expert services for building project, solution, and road safety audits through a Dynamic Purchasing System, with initial applications due by December 30, 2025.

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39
Needs Improvement

Tender Quality Score

This tender exhibits significant procedural flaws and data inconsistencies, primarily due to an initial application deadline that has already passed for an 'active' tender, coupled with a complete absence of evaluation criteria. While basic information is present, these critical issues severely undermine its legal compliance, fairness, and practicality.

Score Breakdown

Legal Compliance30/100

The tender's initial application deadline (2025-12-30) has passed, yet it is listed as 'active'. This is a fundamental procedural non-compliance, making it impossible for new bidders to participate. The contradiction between 'active' status and 'suspended' flag also raises legal questions.

Initial application deadline has passed for an 'active' tender.
Contradiction between 'active' status and 'suspended' flag.
Clarity50/100

A major clarity issue is the complete absence of specified evaluation criteria. While the service description is clear, the general nature of AI-extracted requirements and lack of detail on financial/exclusion grounds suggest potential ambiguities in the full documentation.

No evaluation criteria specified.
AI-extracted requirements are general and note missing explicit details for financial and exclusion grounds.
Completeness60/100

While basic information like title, value, and duration are present, the tender is incomplete regarding critical aspects such as evaluation criteria. The past initial application deadline for an 'active' tender also represents a significant gap in its current operational completeness.

No evaluation criteria specified.
Initial application deadline has passed for an 'active' tender, making the current status incomplete for new applicants.
Fairness20/100

The tender scores very low on fairness due to two critical issues: the initial application deadline has passed, effectively barring new participants, and the complete absence of evaluation criteria makes the process opaque and non-transparent for all bidders.

Initial application deadline has passed, unfairly excluding new potential bidders.
No evaluation criteria specified, leading to a lack of transparency and objectivity.
Practicality50/100

Despite indicating e-procurement, the tender is impractical for new bidders as the initial application deadline has already passed. The absence of a contract start date also reduces practicality for planning purposes.

Initial application deadline has passed, rendering the tender impractical for new participation.
Contract start date is not specified.
Data Consistency20/100

There are severe data inconsistencies, most notably the 'active' status conflicting with a past initial application deadline and the 'suspended' flag. This indicates fundamental errors in the tender's published information.

Contradiction between 'Status: active' and 'AUTOMATED CHECK RESULTS: ... Tender suspended'.
Initial application deadline (2025-12-30) is in the past, yet the tender is marked 'active'.
Sustainability20/100

The tender shows no explicit focus on green procurement, social aspects, or innovation, which is a common but notable omission in modern public procurement practices.

No green procurement focus.
No social criteria included.

Strengths

Clear title, reference number, and organization specified.
Estimated value and contract duration are provided.
CPV and NUTS codes are appropriately assigned.
E-Procurement is indicated as a characteristic.
Essential documents, including ESPD, are available.

Concerns

The initial application deadline (2025-12-30) has passed for an 'active' tender, making new participation impossible.
No evaluation criteria are specified, severely impacting clarity and fairness.
Contradiction between 'active' status and 'suspended' flag in automated checks.
AI-extracted requirements indicate a lack of explicit detail for mandatory exclusion grounds and specific financial ratios.
Absence of any sustainability, social, or innovation considerations.

Recommendations

1. Immediately clarify and correct the tender's status, either by marking it as closed/completed for the initial stage or by re-opening the initial application period with a new, valid deadline.
2. Publish comprehensive and objective evaluation criteria to ensure transparency and fairness for all participants.
3. Review and update the tender documentation to explicitly detail mandatory exclusion grounds, specific financial requirements, and potentially incorporate sustainability aspects.

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