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Tenders

Our Lady of the Magnificat MAC ~ Cleaning Tender

Open
Deadline
125 days left
July 31, 2026
Contract Details
Category
Open Procedure
Reference
019983-2026
Value
£2,530,000
Location
Herefordshire, Worcestershire and Warwickshire, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 05, 2026

Deadline for Questions

July 24, 2026

Submission Deadline

July 31, 2026

Contract Start Date

November 01, 2026

Budget
£2,530,000
Duration
36 months
Location
Herefordshire, Worcestershire and Warwickshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Seeking tender submissions for cleaning services for Our Lady of the Magnificat MAC, comprising four schools in Warwickshire and Worcestershire. The contract is for 3 years with options to extend, fixed price with monthly reconciliation of hours worked.

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Requirements & Qualifications

19 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (3)
Technical (4)
Financial (5)
SUBMISSION REQUIREMENTS6
--Tender submissions are sought for the whole contract.
--To respond to this opportunity, bidders must visit the Delta eSourcing portal.
--Bidders must click the provided link to respond to the opportunity.
MANDATORY EXCLUSION GROUNDS1
--[No specific mandatory exclusion grounds detailed in the provided text]
ELIGIBILITY REQUIREMENTS3
--Must be able to provide cleaning services to Our Lady of the Magnificat MAC.
--Must be able to deliver services to four specific schools: St Augustine’s Catholic High School and Sixth Form, St Bede’s Catholic Middle School, Trinity Catholic School, and St Benedict’s Catholic High School and Sixth Form.
--The final list of schools to be included within the scope of the tender will be confirmed within the tender specification when issued to bidders.
TECHNICAL CAPABILITY REQUIREMENTS4
--Must be able to provide cleaning services for the duration of 3 years (1st November 2026 - 31 October 2029), with the option to extend for further terms of 1 + 1 years.
--Must have a system in place to cover for both planned and unplanned leave.
--Must be able to meet the requirements of the specification from the contract commencement.
FINANCIAL REQUIREMENTS5
--The contract will be a fixed price in nature.
--The Contractor will invoice the Client for one-twelfth of the annual cost monthly.
--A monthly reconciliation will take place to reconcile the actual hours worked within the contract.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services is generally well-structured with clear financial and technical requirements, but lacks specific evaluation criteria and details on sustainability aspects.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement practices with a clear CPV code and a competitive flexible procedure. Deadlines are provided, and the estimated value is disclosed. The absence of explicit mention of disputes or regulatory compliance issues suggests a moderate level of legal compliance.

Clarity80/100

The description of services and the scope of work are reasonably clear, outlining the number of schools and the general requirements. However, the absence of specific evaluation criteria leaves some ambiguity for bidders regarding how their submissions will be assessed.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, contract duration, and start date. However, the lack of content for attached documents and the absence of specific mandatory exclusion grounds reduce its completeness.

Documents with content/summaries: 0
Fairness85/100

The tender is open and uses a competitive procedure, with the value disclosed and an e-sourcing portal for access and response. The criteria for selection are not explicitly detailed, which could be a concern for bidders. The requirement for submissions for the 'whole contract' is clear.

No evaluation criteria specified
Practicality65/100

The tender utilizes an e-sourcing portal for response, which is practical. However, the 'Contract Start' date is relatively close to the 'Submission Deadline', which might be tight for some bidders. Financing information is not explicitly detailed beyond the fixed price nature.

Deadline may be too short
No e-submission (implied, as response is via portal link)
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. There are no reported disputes or suspensions. The dates provided are logical and consistent with a procurement process.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded, suggesting a lack of emphasis on these important aspects.

Not green procurement
No social criteria

Strengths

Clear CPV code and estimated value
Use of e-sourcing portal for response
Detailed description of service scope and schools involved
Defined contract duration and extension options

Concerns

Missing specific evaluation criteria
Lack of detail on sustainability aspects (green, social, innovation)
Potential tightness between submission deadline and contract start date
No content available for attached documents

Recommendations

1. Specify clear evaluation criteria to enhance transparency.
2. Incorporate sustainability considerations into the tender requirements.
3. Ensure sufficient lead time between the submission deadline and contract start date.

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