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Tenders

Provision of Contact Centre Technologies for Flintshire County Council

Open
Deadline
95 days left
June 30, 2026
Contract Details
Category
Other
Reference
019034-2026
Value
£1
Location
East Wales, United Kingdom
Published
March 19, 2026
CPV Code
Project Timeline

Tender Published

March 03, 2026

Deadline for Questions

June 23, 2026

Submission Deadline

June 30, 2026

Contract Start Date

March 31, 2027

Budget
£1
Duration
60 months
Location
East Wales
Type
Other
75
Quality Score/100
Good

Original Tender Description

Flintshire County Council is looking to engage with the market for a bilingual (Welsh and English)* Contact Centre solution to the improve customer experience when contacting the Council, increase agent productivity, reduce operational costs, and enable smarter decision-making through enhanced data and insights. The Council’s corporate Contact Centre is under increasing pressure due to rising customer demand, higher service expectations, seasonal peaks, recruitment and retention and the need to manage multiple communication channels, including voice, email, video and administrative processing. To improve service quality, resilience, and workflow efficiency, the Council is exploring how technology, particularly the introduction of Artificial Intelligence can support and transform Contact Centre operations. Whilst the Council is initially focusing on modernising its corporate Contact Centre, which receives the highest level of demand (e.g. circa 182,000 calls annually), the same technology is also used across other Council services. As such, the Council is seeking to work with a supplier that can demonstrate flexibility in its licensing options, recognising that different services may have varying business needs and requirements. The Council has a contract with a third-party supplier until 31 March 2027. The intention is to upgrade the existing technology and underlying infrastructure to support this transformation. In doing so, the Council is keen to explore and consider both on-premise and hosted telephony solutions, while maximising its existing investment in Microsoft technologies. *Note - the Council is required to comply with the Welsh Language Standards and is therefore seeking a solution that will support it in meeting the requirements of those Standards. As a result, the Council wishes to engage with suppliers who have solutions readily available to deliver services equally in both Welsh and English.

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Requirements & Qualifications

17 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (4)
Technical (10)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements listed in the provided text]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed in the provided text]
ELIGIBILITY REQUIREMENTS4
--Must be able to provide a bilingual (Welsh and English) Contact Centre solution.
--Must be able to demonstrate flexibility in licensing options.
--Must be able to support Flintshire County Council in meeting Welsh Language Standards.
TECHNICAL CAPABILITY REQUIREMENTS10
--Solution must be a Contact Centre solution.
--Solution should improve customer experience.
--Solution should increase agent productivity.
FINANCIAL REQUIREMENTS1
--[No specific requirements listed in the provided text]

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75
Good

Tender Quality Score

This tender for Contact Centre Technologies by Flintshire County Council is generally well-structured, with clear objectives and technical requirements. However, it lacks specific evaluation criteria and details on the submission process, impacting its overall completeness and practicality.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement principles, including a clear CPV code and a reasonable contract duration. The absence of explicit dispute information and the 'planning' status suggest a proactive approach. The deadline, while not flagged as critically short, could be tighter given the planning stage.

Clarity80/100

The description of the required Contact Centre solution is detailed, outlining specific needs such as bilingual support, AI integration, and multi-channel capabilities. Technical and eligibility requirements are clearly articulated, providing a good understanding of the council's expectations.

Completeness70/100

While basic information like title, organization, and estimated value are present, crucial details such as evaluation criteria and specific submission requirements are missing. The lack of content in attached documents also reduces completeness.

Missing evaluation criteria
No specific submission requirements listed
Fairness85/100

The tender promotes fairness by disclosing the estimated value and outlining objective technical and eligibility criteria. The requirement for bilingual support, while specific, is a regulatory necessity for the council. The lack of explicit tailoring to specific companies is a positive aspect.

Practicality65/100

The tender mentions a contract start date and duration, but lacks information on financing and the e-submission process. The absence of a specified e-submission method limits practical accessibility for potential bidders.

No e-submission specified
Missing financing information
Data Consistency90/100

Key fields such as title, reference, organization, and dates are populated logically. The absence of disputes and suspensions further contributes to data consistency. The contract start date is well into the future, allowing ample planning time.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, innovation focus, or EU funding, which are common elements in modern tenders. This indicates a lack of emphasis on these important areas.

Not green procurement
No social criteria

Strengths

Clear and detailed description of needs
Well-defined technical and eligibility requirements
Disclosure of estimated value
Logical and consistent data presentation

Concerns

Missing evaluation criteria
Lack of specific submission requirements
No explicit e-submission process defined
Absence of sustainability considerations

Recommendations

1. Specify clear evaluation criteria for bids.
2. Detail the e-submission process and any required documentation formats.
3. Incorporate sustainability and innovation aspects into the tender requirements.

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