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Tenders

Healthy Lifestyle Caseload Management System

Open
Deadline
13 days left
April 10, 2026
Contract Details
Category
Open Procedure
Reference
021031-2026
Value
£458,223
Location
Hampshire and Isle of Wight, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 09, 2026

Deadline for Questions

April 03, 2026

Submission Deadline

April 10, 2026

Contract Start Date

June 30, 2026

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Budget
£458,223
Duration
67 months
Location
Hampshire and Isle of Wight
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Portsmouth City Council is inviting tenders for a Healthy Lifestyle Caseload Management System. The service supports residents with unhealthy risk factors like smoking, inactivity, obesity, and alcohol consumption. The council currently uses QuitManager. Key dates include contract notice publication on March 9, 2026, and contract award on June 12, 2026.

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Requirements & Qualifications

20 requirements across 5 categories

Submission (9)
Mandatory (1)
Compliance (3)
Technical (5)
Financial (2)
SUBMISSION REQUIREMENTS9
--Tenders must be submitted by the deadline of 10th April 2026, 17:00.
--The procurement documents will be available on In-tend from 9th March 2026.
--A supplier briefing is scheduled for the week commencing 16th March 2026 (TBC).
MANDATORY EXCLUSION GROUNDS1
--Suppliers must not be in any of the mandatory exclusion situations as defined by law.
ELIGIBILITY REQUIREMENTS3
--Suppliers must be suitably qualified and experienced.
--Suppliers must be able to provide a Healthy Lifestyle Caseload Management System.
--The contracting authority is Portsmouth City Council, a contracting authority as defined by section 2 of the Procurement Act 2023.
TECHNICAL CAPABILITY REQUIREMENTS5
--Suppliers must be able to provide a Healthy Lifestyle Caseload Management System.
--The system should support the Portsmouth Wellbeing Service's current screening processes (smoking status, BMI, physical activity levels, alcohol consumption, Edinburgh Warwick scale).
--The system should be capable of managing caseloads for over 2,500 individuals (with 5,000 referrals) annually.
FINANCIAL REQUIREMENTS2
--The estimated value of the contract is 458223 EUR.
--The contract duration is 67 months.

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Documents

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75
Good

Tender Quality Score

This tender for a Healthy Lifestyle Caseload Management System is generally well-structured with clear objectives and a detailed description of the service's needs. However, it lacks explicit evaluation criteria and details on e-submission, impacting practicality.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard procurement practices, referencing the Procurement Act 2023 and providing a clear timeline with reasonable deadlines for clarifications and submissions. The CPV code is appropriate. No disputes are noted. The deadlines appear reasonable given the complexity of the system, though the overall timeline from notice to contract start is substantial.

Clarity80/100

The description of the service's needs, current challenges, and the scope of the required system is clear and detailed. The AI-extracted requirements further break down the technical and eligibility criteria. The context of health inequalities in Portsmouth is well-articulated.

Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. The description is comprehensive. However, the tender documents themselves are not available for review, and the AI flags 'Missing reveal date' which could impact the completeness of the information provided to potential bidders.

No document content available
Fairness85/100

The tender is an 'Open procedure', suggesting broad accessibility. The estimated value is disclosed, and the criteria for eligibility and technical capability are outlined. The mention of a 'select list of suitably qualified and experienced suppliers' in the description, while not explicitly stated as a pre-qualification in the AI-extracted requirements, could be a point of concern if not managed transparently. However, the overall process appears objective.

Practicality65/100

The tender specifies an e-submission platform ('In-tend') and provides a contract start date. However, the AI flags 'No e-submission' which contradicts the platform mention, creating ambiguity. The lack of explicit financing information and the absence of a clear URL for document access (beyond mentioning 'In-tend') reduce practicality.

No e-submission (contradicts platform mention)
Document URL not explicitly provided
Data Consistency90/100

Key fields such as title, reference, organization, value, and deadlines are populated. The timeline is logically sequenced, with a clear progression from notice to contract award and start. No suspension or disputes are reported, indicating a stable procurement process.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, innovation, or EU funding. While the subject matter (healthy lifestyles) has inherent social benefits, these are not framed as specific procurement criteria or objectives.

Not green procurement
No social criteria specified

Strengths

Clear and detailed description of service needs
Appropriate CPV code and legal references
Well-defined procurement timeline
Disclosure of estimated value

Concerns

Missing evaluation criteria
Ambiguity regarding e-submission platform
Lack of explicit sustainability and innovation focus
No document content available for review

Recommendations

1. Clearly specify evaluation criteria to enhance transparency.
2. Provide a direct URL for accessing procurement documents on 'In-tend'.
3. Consider incorporating sustainability and innovation objectives into the tender requirements.

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