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Tenders

WBC - Block Cleaning Services

Open
Deadline
9 days left
April 13, 2026
Contract Details
Category
Open Procedure
Reference
025153-2026
Value
£300,000
Location
Surrey, East and West Sussex, United Kingdom
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

April 06, 2026

Submission Deadline

April 13, 2026

Contract Start Date

August 02, 2026

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Budget
£300,000
Duration
36 months
Location
Surrey, East and West Sussex
Type
Open Procedure
73
Quality Score/100
Good

Original Tender Description

Waverley Borough Council is seeking Tenders in respect Block Cleaning Services, for Waverley for a period of up to 5 years (initially 3 years plus 1 year + 1 year). The Council is looking to award to one (1) service provider. Anticipated volumes are stated in the Price Schedule but there are no guarantees of volumes through the life of this contract. The estimated value of this contract is £250,000, over the possible 5-year term with the anticipated start date being the 1st August 2026. The requirement of this contract id for the provision of a high level of cleanliness throughout the Authority’s premises, not only to meet statutory and regulatory requirements that govern the Tenants, but also to ensure properties are well maintained. Fundamentally, the achievement of high standards of cleanliness relies upon operational processes and systems that are designed to ensure such an outcome. The delivery of a high-quality cleaning Service is complex and should not be underestimated although the overriding objective is to ensure that premises are clean. High levels of cleanliness can only be achieved through: Clear specifications, The relevant training commensurate with job role, Documented lines of accountability, Involving users/Tenants, All staff recognizing their responsibility, A meaningful framework for measurement, Support from senior management team, Clear lines of Communication, Quality Assurance processes, Support Service delivery staff with an effective supervisory and management team providing a ratio of staff to supervision in line with national benchmarks

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Requirements & Qualifications

33 requirements across 5 categories

Submission (6)
Mandatory (1)
Compliance (12)
Technical (11)
Financial (3)
SUBMISSION REQUIREMENTS6
--Tenders are to be submitted.
--The tender is for Block Cleaning Services.
--The contract duration is up to 5 years (initially 3 years plus 1 year + 1 year).
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS12
--Must be a service provider capable of delivering Block Cleaning Services.
--Must be able to deliver a high level of cleanliness throughout the Authority's premises.
--Must have operational processes and systems designed to ensure a high outcome of cleanliness.
TECHNICAL CAPABILITY REQUIREMENTS11
--Ability to provide a high level of cleanliness.
--Implementation of operational processes and systems for cleanliness.
--Provision of relevant training for staff.
FINANCIAL REQUIREMENTS3
--Estimated contract value: £250,000 over 5 years.
--The value is also stated as 300,000 EUR.
--No specific financial thresholds or guarantees of volumes are provided.

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Documents

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73
Good

Tender Quality Score

This tender for block cleaning services is generally well-structured with clear core requirements, but lacks detailed evaluation criteria and specific sustainability considerations, impacting its overall quality. The monetary values are presented in both EUR and GBP, requiring clarification.

Score Breakdown

Legal Compliance75/100

The tender adheres to standard open procedure requirements. CPV code is appropriate, and no disputes are indicated. The deadline, while active, is noted as potentially short relative to the contract start. The lack of explicit detail on regulatory compliance beyond 'statutory and regulatory requirements' could be improved.

Potential short submission deadline relative to contract start date.
Clarity70/100

The core service description is generally clear, outlining the need for high cleanliness standards and the importance of operational processes. However, the absence of specific evaluation criteria for tenderers makes it difficult for bidders to fully understand how their submissions will be assessed beyond the stated qualitative factors. The anticipated volumes are mentioned but with no guarantees.

No specific evaluation criteria are provided.
Anticipated volumes are stated but with no guarantees, leading to some ambiguity.
Completeness75/100

Key information such as title, reference, organization, estimated value, duration, and contract start date are present. However, the tender documents themselves are not available, which is a significant gap in completeness. The financial value is stated in both EUR and GBP, which needs clarification for consistency.

No tender documents are available with content/summaries.
Financial value presented in both EUR and GBP, requiring clarification.
Fairness85/100

The tender uses an open procedure, suggesting broad accessibility. Requirements are described qualitatively, which allows for a range of providers to apply. There are no immediately apparent requirements tailored to specific companies. The value is disclosed. The main concern is the lack of disclosed evaluation criteria, which could indirectly affect fairness if not clearly articulated elsewhere.

Lack of explicitly defined evaluation criteria could impact perceived fairness.
Practicality60/100

The tender is active and has a stated submission deadline and contract start date. However, there is no explicit mention of e-submission, nor is a document URL provided for accessing tender documents. Financing information is not detailed beyond the estimated value. The duration is clearly stated.

No explicit mention of e-submission.
No URL provided for tender documents.
Data Consistency95/100

Key fields such as title, reference, organization, value, and dates are populated. The tender status is 'active', and there are no reported disputes or suspensions. The contract duration and start dates appear logically aligned. The primary inconsistency is the dual currency for the estimated value.

Estimated value stated in both EUR and GBP.
Sustainability30/100

There is no explicit mention of green procurement, social aspects, or innovation within the tender description or AI-extracted requirements. The tender is not indicated as EU funded. This lack of focus on sustainability aspects significantly lowers its score in this category.

No mention of green procurement, social aspects, or innovation.
Not indicated as EU funded.

Strengths

Clear core service requirements and objectives.
Open procedure for broad participation.
Essential information (title, reference, dates, value) is present.
Appropriate CPV code identified.

Concerns

Absence of specific evaluation criteria.
No tender documents available for review.
Lack of sustainability considerations (green, social, innovation).
Ambiguity in dual currency for estimated value.

Recommendations

1. Provide detailed evaluation criteria to enhance clarity and fairness.
2. Ensure all tender documents are accessible and include links.
3. Incorporate specific sustainability requirements and targets.

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