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Tenders

Outsourced Data Protection Officer (DPO) Services (LSHW.006.2025)

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
February 27, 2026
Contract Details
Category
Open Procedure
Reference
009340-2026
Value
£36,000
Location
East Wales, United Kingdom
Published
March 28, 2026
CPV Code
Project Timeline

Tender Published

February 03, 2026

Deadline for Questions

February 20, 2026

Submission Deadline

February 27, 2026

Contract Start Date

March 31, 2026

Budget
£36,000
Duration
12 months
Location
East Wales
Type
Open Procedure
61
Quality Score/100
Good

Original Tender Description

Life Sciences Hub Wales seeks to procure the services of a suitably qualified and capable outsourced Data Protection Officer (DPO) services to ensure continued compliant with current and future data protection legislation, and to ensure that all organisational data continues to be processed in accordance with conforming and best practice information governance principles. The successful supplier, in providing dedicated DPO services to Life Sciences Hub Wales, will: - Assist with monitoring internal compliance. - Inform and advise on data protection obligations and emerging issues. - Provide advice regarding Data Protection Impact Assessments (DPIAs) and act as a contact point for data subjects and the Information Commissioner's Office (ICO) as required. As well as providing the above, the successful supplier will assume all other responsibilities expected of a DPO. The successful supplier, as dedicated DPO to Life Sciences Hub Wales, must be independent, an expert in data protection and adequately resourced to provide the required, necessary services. The successful supplier must act as an extension to the wider Life Sciences Hub Wales team, providing advice and guidance from the perspective of Life Sciences Hub Wales. Advice and guidance (etc) is to be provided directly on behalf of Life Sciences Hub Wales, including the editing of documentation at request. Life Sciences Hub Wales envisions the need for circa x18 days of DPO services per annum, principally to be retained as x1.5 days service provision per calendar month for use as needed, with unused days to be 'banked' for use later in the term as needed.

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Requirements & Qualifications

26 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (4)
Technical (15)
Financial (1)
SUBMISSION REQUIREMENTS5
--Tenderers must complete and submit the mandatory Quality Response Template (L-2.html).
--Tenderers must complete and submit the mandatory commercial response template (L-3.html).
--Tenderers must complete and submit the mandatory Qualification Questionnaire (A-11339.html).
MANDATORY EXCLUSION GROUNDS1
--No mandatory exclusion grounds are specified in the provided text.
ELIGIBILITY REQUIREMENTS4
--The supplier must be suitably qualified and capable.
--The supplier must be independent.
--The supplier must be an expert in data protection.
TECHNICAL CAPABILITY REQUIREMENTS15
--The supplier must ensure continued compliance with current and future data protection legislation.
--The supplier must ensure all organisational data continues to be processed in accordance with conforming and best practice information governance principles.
--The supplier must assist with monitoring internal compliance.
FINANCIAL REQUIREMENTS1
--Tenderers must detail their financial and commercial offer for providing outsourced Data Protection Officer services.

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Documents

9 documents available with AI summaries

Attachment A-11339HTM
A-11339.html

This document is a mandatory Qualification Questionnaire that tenderers must complete and submit to demonstrate their eligibility and qualifications for the tender.

Lot L-1HTM
L-1.html

Life Sciences Hub Wales is seeking an independent, expert, and adequately resourced outsourced Data Protection Officer (DPO) to ensure compliance with data protection legislation and best practice information governance, requiring approximately 18 days of service annually.

Lot L-2HTM
L-2.html

This document is a mandatory Quality Response Template that tenderers must complete and submit, as only responses provided using this specific template will be accepted for evaluation.

Lot L-3HTM
L-3.html

This document is a mandatory commercial response template that tenderers must complete and submit to detail their financial and commercial offer for providing outsourced Data Protection Officer services to Life Sciences Hub Wales.

Lot L-4HTM
L-4.html

This document is a template for the Data Processing Agreement (DPA) that will govern the outsourced Data Protection Officer (DPO) services for Life Sciences Hub Wales.

OCDS RecordDOC
009340-2026_ocds_record.json

Life Sciences Hub Wales seeks an independent, expert outsourced Data Protection Officer (DPO) to provide approximately 18 days of annual service, ensuring data protection compliance and acting as an extension of their team.

OCDS Release PackageDOC
009340-2026_ocds_release.json

This OCDS data package provides structured information about Life Sciences Hub Wales' tender for outsourced Data Protection Officer services, detailing the buyer's profile and the nature of the required expert, independent DPO support.

Official PDF VersionPDF
009340-2026_official.pdf

Life Sciences Hub Wales Ltd is seeking an independent, expert outsourced Data Protection Officer to provide circa 18 days of annual DPO services, ensuring compliance with data protection legislation and best practice information governance principles.

Tender NoticeHTM
009340-2026.html

This document is a contract award notice detailing the procurement of Microsoft Surface Laptops by the Northern Lighthouse Board for a total value of £48,270, awarded under the CCS Framework RM6098.

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61
Good

Tender Quality Score

This tender provides a clear description of the required DPO services and detailed technical requirements. However, it suffers from critical omissions, most notably the complete absence of evaluation criteria, which significantly impacts legal compliance, clarity, completeness, and fairness.

Score Breakdown

Legal Compliance60/100

The tender defines the procedure type and CPV code correctly, and there are no disputes. However, the absence of a reveal date and, critically, the lack of specified evaluation criteria are significant legal compliance issues regarding transparency and fair competition.

Missing reveal date
No evaluation criteria specified
Clarity60/100

The description of DPO services and the technical requirements are very clear and well-documented. However, the complete absence of evaluation criteria is a critical flaw that severely impacts the clarity for potential bidders on how their submissions will be judged.

Missing evaluation criteria
Completeness65/100

Most basic information, deadlines, value, and duration are provided, and requirements are detailed. Nevertheless, the missing evaluation criteria represent a major gap in completeness, and the 'Liable Person' field is empty.

Missing evaluation criteria
Liable Person not specified
Fairness55/100

Document access is implied, the value is disclosed, and requirements appear generic. However, the absence of evaluation criteria is a significant fairness concern, as it prevents objective assessment. The lack of e-submission also hinders equal access and ease of participation.

Missing evaluation criteria
No e-submission
Practicality65/100

The contract start date, duration, and financing information are clearly specified. However, the lack of electronic submission support is a significant practical drawback in modern procurement, impacting efficiency and accessibility.

No e-submission
Data Consistency80/100

Most key fields are populated, and dates are logical and consistent. There are no suspensions or disputes. Minor gaps include the empty 'Liable Person' field, missing reveal date, and empty procedure codes.

Liable Person not specified
Missing reveal date
Sustainability20/100

The tender makes no mention of green procurement, social aspects, or innovation focus. It is also not EU funded, indicating a complete absence of sustainability considerations.

Not green procurement
No social criteria

Strengths

Clear and detailed description of DPO services and technical requirements
All mandatory submission forms are clearly identified
Contract duration, start date, and estimated value are well-defined
CPV code is appropriate and procedure type is defined
Requirements do not appear tailored to a specific company

Concerns

Missing evaluation criteria (critical issue)
No electronic submission support
Lack of sustainability focus (green, social, innovation)
Missing reveal date and 'Liable Person' information

Recommendations

1. Immediately publish clear and objective evaluation criteria to ensure transparency and fairness.
2. Implement an electronic submission system to streamline the bidding process and enhance accessibility.
3. Integrate sustainability considerations (e.g., environmental, social, innovation) into future tenders.

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