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NEL Primary Care Clinical Information and Facilitation Service

Closed

Submission Deadline Has Passed

This tender's submission deadline has passed and is no longer accepting applications. The information below is kept for reference purposes.

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Deadline
Expired
March 02, 2026
Contract Details
Category
Open Procedure
Reference
010017-2026
Value
£4,250,000
Location
London, United Kingdom
Published
May 03, 2026
CPV Code
Project Timeline

Tender Published

February 04, 2026

Deadline for Questions

February 23, 2026

Submission Deadline

March 02, 2026

Contract Start Date

June 30, 2026

Budget
£4,250,000
Duration
36 months
Location
London
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

NHS North East London (NEL) ICB (hereafter referred to as "the Authority") is seeking to procure the NEL Primary Care Clinical Information and Facilitation Service ("the Services") via an Open Procedure in accordance with the Procurement Act 2023 ("the Act" / "the Regulations"). The Procurement is being managed by NHS London Commercial Hub (NHS LCH) hosted by NHS North East London, on behalf of the Authority. The contract will start on the 1st of July 2026 and run for a period of 3 years until the 30th of June 2029. The Contract may be extended for an additional period of up to 2 years until the 30th of June 2031, at the sole discretion of the Authority. The indicative annual value of the proposed contract is £850,000, making the indicative total value of the proposed contract £2,550,000 + £1,700,000 (5-year Total = £4,250,000) exclusive of VAT. The core purpose of the service is to improve and standardise the quality of clinical data and coding in GP practices, through the provision of expert advice and clinically informed support in relation to practice systems and data. The service will help foster a learning health system for quality improvement, improving the prevention, detection and management of disease and to help reduce health inequalities. The service will provide timely and standardised data searches and reports to facilitate both contractual compliance and quality, enabling early identification of risk and under-performance. Advice and support will be provided mainly to GP practices, PCNs and neighbourhoods (once established). The service will be aligned to nationally and locally commissioned services, allowing for appropriate variation between practices, PCNs and Places, and will be standardized to ensure equity across NEL. Additional advice and support will be provided to commissioning teams, to ensure understanding of practice clinical data, systems and coding - and to ensure (as much as possible) consistency, between practices and NEL, of the data usage. The provider will also extract, format and present data to service users for multiple purposes, including (but not limited to) payment claims, data validation, call/recall, tracking, service planning, and analysis. All further information including the ITT Guidance Document and Service Specification can be found on the Atamis (Health Family) portal linked below. Registration is free and open to any interested individuals / organisations.

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Requirements & Qualifications

27 requirements across 5 categories

Submission (5)
Mandatory (1)
Compliance (6)
Technical (13)
Financial (2)
SUBMISSION REQUIREMENTS5
--Bids must be submitted via the Atamis (Health Family) portal.
--Bids must be submitted by the deadline of 2026-03-02 at 14:00:00+00:00.
--Bidders must register on the Atamis portal to access tender documents.
MANDATORY EXCLUSION GROUNDS1
--Bidders must comply with the mandatory exclusion grounds as stipulated by the Procurement Act 2023.
ELIGIBILITY REQUIREMENTS6
--Bidders must be an organization capable of providing Content or data standardization and classification services (CPV Category 72330000).
--Bidders must be able to provide the NEL Primary Care Clinical Information and Facilitation Service.
--Bidders must be able to operate within the NHS North East London (NEL) ICB area.
TECHNICAL CAPABILITY REQUIREMENTS13
--Ability to improve and standardise the quality of clinical data and coding in GP practices.
--Ability to provide expert advice and clinically informed support in relation to practice systems and data.
--Ability to foster a learning health system for quality improvement.
FINANCIAL REQUIREMENTS2
--Ability to deliver services within the indicative annual value of £850,000.
--Ability to deliver services within the indicative total value of £4,250,000 over the potential 5-year contract period.

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Documents

3 documents available with AI summaries

OCDS RecordDOC
010017-2026_ocds_record.json

This OCDS record details an open tender from NHS North East London ICB for a £4.25 million, 5-year Primary Care Clinical Information and Facilitation Service aimed at improving and standardizing clinical data and coding in GP practices.

OCDS Release PackageDOC
010017-2026_ocds_release.json

This document provides structured tender information in Open Contracting Data Standard (OCDS) format for the NHS North East London's procurement of a Primary Care Clinical Information and Facilitation Service.

Official PDF VersionPDF
010017-2026_official.pdf

NHS North East London ICB is seeking providers for a £4.25M, 3-5 year contract to improve and standardise clinical data and coding in GP practices, providing expert advice and data services, with full details available on the Atamis portal.

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75
Good

Tender Quality Score

This tender is generally well-described and transparent regarding its purpose, value, and duration. However, the critical absence of evaluation criteria and the reliance on an external portal for core tender documents are significant drawbacks.

Score Breakdown

Legal Compliance75/100

The tender explicitly states compliance with the Procurement Act 2023, and the procedure type and CPV code are clearly defined and appropriate. No disputes or suspensions are noted. The main missing piece is the tender's reveal date, which prevents a full assessment of the initial advertising period, though the period from today's date to submission is reasonable.

Missing reveal date
Clarity80/100

The service description and AI-extracted requirements are very clear, unambiguous, and well-documented. However, the critical absence of evaluation criteria in the provided information is a major drawback, preventing bidders from fully understanding how their proposals will be judged.

No evaluation criteria specified
Completeness70/100

Basic information such as title, reference, organization, deadlines, value, and duration are all specified. However, the crucial 'ITT Guidance Document and Service Specification' are only linked externally and not provided directly, and evaluation criteria are not defined in the provided text.

Core tender documents not directly attached
No evaluation criteria specified
Fairness85/100

The requirements appear generic and not tailored to a specific company, and e-procurement is enabled via a free registration portal. The value is disclosed. The primary concern for fairness is the missing evaluation criteria, which significantly impacts transparency and equal opportunity for bidders to prepare competitive proposals.

No evaluation criteria specified
Practicality65/100

Electronic submission is supported, and the contract start date and duration are clearly specified. However, the direct URL for the Atamis portal is not provided in the given text, and the core tender documents are not directly attached, which reduces immediate practicality.

Direct URL to portal not provided
Core tender documents not directly attached
Data Consistency90/100

Most key fields are populated, and dates are logical and consistent across the tender information. There are no reported suspensions or disputes. Minor omissions include the 'Liable Person' and specific codes for 'Type' and 'Procedure'.

Liable Person missing
Type/Procedure codes empty
Sustainability50/100

The service's core purpose to 'reduce health inequalities' has a strong inherent social benefit. However, the tender documentation does not explicitly include green procurement, social criteria for suppliers, or innovation-focused requirements for bidders to address in their proposals.

No explicit green procurement criteria
No explicit social criteria for suppliers

Strengths

Clear and detailed service description
Value, duration, and key dates are well-defined
Explicit reference to national procurement legislation (Procurement Act 2023)
Electronic submission via a dedicated portal is supported
Service aims to address health inequalities, contributing to social well-being

Concerns

Critical absence of evaluation criteria in the provided information
Core tender documents (ITT Guidance, Service Specification) are not directly attached and require external portal access without a direct URL in the summary
Missing 'Liable Person' and specific codes for Type/Procedure
Limited explicit focus on green procurement, social criteria for suppliers, or innovation in the tender requirements
Missing tender reveal date

Recommendations

1. Ensure all evaluation criteria are clearly published and easily accessible to all potential bidders.
2. Provide a direct, clickable URL to the Atamis portal for immediate access to all tender documents.
3. Consider incorporating explicit sustainability (environmental, social, innovation) criteria into future tenders where relevant.

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