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Tenders

3 Year Supply, Installation and Servicing of Village Festive/Christmas Lighting

Open
Deadline
65 days left
May 31, 2026
Contract Details
Category
Open Procedure
Reference
026147-2026
Value
£72,000
Location
North East England, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 23, 2026

Deadline for Questions

May 24, 2026

Submission Deadline

May 31, 2026

Contract Start Date

November 01, 2026

Budget
£72,000
Duration
27 months
Location
North East England
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

- 3 year contract (Nov 2026 - Jan 2029) for the supply, installation and servicing of festive/Christmas lights (inc. lamp/heritage columns, shop fronts and mistletoe stars) at 3 village centres, lighting of 3 natural trees, plus 6 additional lamp columns at 3 separate sites. Detailed spec is available from office@iversparishcouncil.gov.uk - Engineers to Set Timers. - Engineer to attend annual switch on events - dates to be confirmed in November 2026/27/28. - Provision of Individual wattage per lighting item to enable completion of an unmetered electricity supply agreement.

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Requirements & Qualifications

14 requirements across 5 categories

Submission (2)
Mandatory (1)
Compliance (4)
Technical (6)
Financial (1)
SUBMISSION REQUIREMENTS2
--Detailed specification is available from office@iversparishcouncil.gov.uk.
--Bids must be submitted by the deadline: 2026-05-31T23:59:59+01:00.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS4
--Must be able to supply, install, and service festive/Christmas lights.
--Must be able to provide individual wattage per lighting item.
--Must be able to set timers for the lights.
TECHNICAL CAPABILITY REQUIREMENTS6
--Supply of festive/Christmas lights (inc. lamp/heritage columns, shop fronts and mistletoe stars) at 3 village centres.
--Lighting of 3 natural trees.
--Lighting of 6 additional lamp columns at 3 separate sites.
FINANCIAL REQUIREMENTS1
--The total value of the contract is 72000 EUR.

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75
Good

Tender Quality Score

This tender is generally well-structured with clear technical requirements and a reasonable estimated value. Key concerns include the lack of published evaluation criteria and the absence of direct e-submission capabilities, necessitating manual document retrieval. Sustainability aspects are not explicitly addressed.

Score Breakdown

Legal Compliance75/100

The tender adheres to basic legal requirements, including a defined CPV code and a clear, open competition procedure below the threshold. The estimated value and contract duration are specified. The deadline, while potentially tight given the need to retrieve detailed specs, is present. No disputes are reported.

Clarity80/100

The description of the required services is largely clear, detailing the scope of supply, installation, and servicing of festive lighting across different locations. Specific requirements like timer setting and attendance at switch-on events are mentioned. The primary clarity issue stems from the lack of documented evaluation criteria.

Missing evaluation criteria
Completeness70/100

Essential information such as the title, organization, reference number, estimated value, and contract duration is provided. However, the detailed specification is only available upon request via email, which impacts completeness. The absence of reveal dates for documents is also a minor omission.

Detailed specification available via email request only
Missing reveal date for documents
Fairness85/100

The tender is an open competition, promoting fairness. The estimated value is disclosed, and requirements are stated objectively. However, the method of obtaining detailed specifications (via email request) and the lack of specified evaluation criteria could be seen as minor impediments to complete fairness and transparency for all potential bidders.

Detailed specification available via email request only
No evaluation criteria specified
Practicality65/100

The process of obtaining detailed specifications via email and the absence of a direct e-submission portal reduce practicality. While a contract start date and duration are provided, the reliance on manual contact for crucial documentation and submission is a significant drawback.

Detailed specification available via email request only
No e-submission portal indicated
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, contract duration, and start date are consistently populated. Dates are logical, and the tender status is active with no reported disputes. The CPV code is appropriate.

Sustainability50/100

The tender does not explicitly mention any green procurement criteria, social aspects, or innovation focus. It is also not indicated as EU-funded, which typically aligns with sustainability mandates.

No green procurement mentioned
No social criteria mentioned

Strengths

Clear technical requirements and scope of work
Open competition procedure
Defined estimated value and contract duration
Appropriate CPV code provided

Concerns

Detailed specification requires email request
No evaluation criteria specified
Absence of e-submission capability
Lack of explicit sustainability considerations

Recommendations

1. Publish detailed specifications and evaluation criteria directly within the tender notice or via a dedicated portal.
2. Implement an e-submission system for improved accessibility and efficiency.
3. Consider incorporating sustainability criteria (e.g., energy efficiency, recycled materials) into future tenders.

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