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Invitation to Tender for the provision of Cleaning Services at Chelmer Valley High School

Open
Deadline
5 days left
April 02, 2026
Contract Details
Category
Open Procedure
Reference
019720-2026
Value
£780,000
Location
North Yorkshire, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 04, 2026

Deadline for Questions

March 26, 2026

Submission Deadline

April 02, 2026

Contract Start Date

August 31, 2026

Budget
£780,000
Duration
36 months
Location
North Yorkshire
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Chelmer Valley High School has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process. The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. Aims of the Service and Tender The key aims of the tender are to: - Provide a high standard of cleaning. - Deliver the cleaning services with consistency - good quality assurance systems in place. - Good communication at local and Operations Manager level with the schools - two-way communication - Daily interaction with the Premises Manager - Develop an effective method of handing over any special needs and comments on a daily basis. - Cleaners to work the hours that best suit the needs of the site and maximise the work completed. - Training and development of the teams Timeline: Contractor to Visit Sites - 15:30 18th March 2026 Clarification Deadline - Friday 27th March 2026 Clarification Return Deadline - Tuesday 31st March 2026 Deadline for return of Tender Responses - 12:00 Thursday 2nd April 2026 Presentation by shortlisted bidders - Thursday 7th May 2026 Contract Awarded by - Monday 18th May 2026 Mobilisation Meeting - w/c 1st June 2026 Contract Commencement - 1st September 2026

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Requirements & Qualifications

20 requirements across 5 categories

Submission (8)
Mandatory (1)
Compliance (1)
Technical (9)
Financial (1)
SUBMISSION REQUIREMENTS8
--Contractors must visit the sites by 15:30 on 18th March 2026.
--Clarification deadline is Friday 27th March 2026.
--Clarification return deadline is Tuesday 31st March 2026.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS1
--Bidders must be capable of providing school cleaning services.
TECHNICAL CAPABILITY REQUIREMENTS9
--Provide a high standard of cleaning.
--Deliver cleaning services with consistency.
--Implement good quality assurance systems.
FINANCIAL REQUIREMENTS1
--The total value of the contract is 780,000 EUR.

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Documents

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75
Good

Tender Quality Score

This tender for cleaning services at Chelmer Valley High School is generally well-structured with clear objectives and a reasonable timeline. However, it lacks specific evaluation criteria and details on green procurement, impacting its overall quality.

Score Breakdown

Legal Compliance75/100

The tender follows an open procedure and specifies a CPV code. Deadlines are provided, though the submission deadline might be considered tight by some. No disputes are indicated. The procedure appears compliant with standard procurement practices.

Clarity80/100

The description of services and aims is clear, outlining expectations for cleaning standards, quality assurance, and communication. The AI-extracted requirements further detail these aspects. However, the absence of specified evaluation criteria leaves some ambiguity on how bids will be assessed.

No evaluation criteria specified
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, and contract duration. Key dates are provided. However, the lack of content for the tender documents means essential details for bidders are missing.

No document content available
Fairness85/100

The tender is open, and the value is disclosed. The criteria, while not explicitly detailed for evaluation, appear objective in their description of service aims. The process is not explicitly e-procurement, which could be a minor drawback.

Practicality65/100

The tender includes a contract start date and duration. However, the lack of explicit mention of e-submission and the absence of financing information reduce its practicality for potential bidders.

No e-submission
Data Consistency90/100

Key fields such as title, reference, organization, value, and dates are populated. The timeline is logical, and there are no indications of suspension or disputes. The contract start date aligns with the duration and award timeline.

Sustainability50/100

The tender does not explicitly mention green procurement, social aspects, or innovation. It is also not indicated as EU funded, which limits its sustainability score.

Not green procurement
No social criteria

Strengths

Clear service aims and objectives
Well-defined timeline with key milestones
Open procedure with disclosed value
Appropriate CPV code provided

Concerns

Missing evaluation criteria
Lack of content in tender documents
No explicit mention of e-submission
Absence of sustainability considerations

Recommendations

1. Specify detailed evaluation criteria to enhance transparency.
2. Provide full content for all tender documents.
3. Consider incorporating green and social procurement elements.

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