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Tenders

Southwark Holiday Activity and Food (HAF) Programme 2026-28

Open
Deadline
2 days left
March 30, 2026
Contract Details
Category
Open Procedure
Reference
025490-2026
Value
£5,400,000
Location
Inner London - East, United Kingdom
Published
March 20, 2026
CPV Code
Project Timeline

Tender Published

March 19, 2026

Deadline for Questions

March 23, 2026

Submission Deadline

March 30, 2026

Contract Start Date

May 31, 2026

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Budget
£5,400,000
Duration
34 months
Location
Inner London - East
Type
Open Procedure
75
Quality Score/100
Good

Original Tender Description

Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals. A 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable). Providers will be expected to deliver the programme in line with the Department of Education's standards for holiday provision and the Council's local specification. https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#annex_a

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Requirements & Qualifications

9 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (5)
Technical (1)
Financial (1)
SUBMISSION REQUIREMENTS1
--No specific submission requirements are detailed in the provided text.
MANDATORY EXCLUSION GROUNDS1
--No specific mandatory exclusion grounds are detailed in the provided text.
ELIGIBILITY REQUIREMENTS5
--Providers must deliver the Holiday Activity and Food programme.
--The programme is for children aged 4-16 years.
--Children must be eligible for benefits related Free School Meals.
TECHNICAL CAPABILITY REQUIREMENTS1
--No specific technical capability requirements are detailed in the provided text.
FINANCIAL REQUIREMENTS1
--No specific financial requirements are detailed in the provided text.

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Documents

No processed documents available for this tender.

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75
Good

Tender Quality Score

This tender for the Southwark Holiday Activity and Food Programme is generally well-structured, with clear objectives and financial information. However, it lacks detailed technical and submission requirements, and the short submission deadline is a concern.

Score Breakdown

Legal Compliance75/100

The tender appears to comply with general procurement regulations, including the provision of a CPV code and a clear procedure for an open competition below the threshold. The estimated value and contract duration are specified. The main concern is the potentially short submission deadline, which might not allow sufficient time for thorough preparation.

Potentially short submission deadline
Clarity80/100

The description of the Holiday Activity and Food Programme is clear, outlining the target beneficiaries and the general scope of services. Eligibility criteria are well-defined. However, the absence of specific technical capability and submission requirements reduces overall clarity in these areas.

Lack of specific technical capability requirements
Lack of specific submission requirements
Completeness70/100

Most basic information is present, including title, reference, organization, estimated value, contract duration, and start date. The CPV code is provided. However, the lack of detailed technical and submission requirements, and the absence of content summaries for the tender documents, detract from its completeness.

No document content available
Missing technical capability requirements
Fairness85/100

The tender is an open competition, which promotes fairness. The estimated value is disclosed, and the criteria for eligibility are objective. There is no indication of requirements tailored to specific companies. The main drawback is the lack of explicit mention of e-procurement, which is a standard for modern tenders.

No explicit mention of e-submission
Practicality65/100

The contract start date is specified, and the duration is reasonable. Financing information is not detailed. The primary practicality issue is the lack of information regarding e-submission, which is a common and expected method for tender submissions. The availability of document URLs is not confirmed.

No explicit mention of e-submission
Financing information not detailed
Data Consistency90/100

Key fields such as title, reference, organization, estimated value, and dates are populated logically. There are no reported disputes or suspensions. The dates provided are consistent and do not present any immediate logical conflicts.

Sustainability50/100

The tender does not explicitly mention any green procurement, social aspects, or innovation focus. It is also not indicated as EU funded. This suggests a moderate approach to sustainability considerations.

No explicit green procurement criteria
No explicit social criteria

Strengths

Clear program description and objectives
Well-defined eligibility criteria
Disclosure of estimated value and contract duration
Open competition procedure

Concerns

Short submission deadline
Lack of detailed technical and submission requirements
Absence of explicit sustainability considerations
No document content available for review

Recommendations

1. Extend the submission deadline to allow for adequate preparation.
2. Provide detailed technical capability and submission requirements.
3. Clarify the e-submission process and provide document URLs.

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