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Tenders

Provision of HR & Payroll Software Services

Open
Deadline
23 days left
April 20, 2026
Contract Details
Category
Other
Reference
025748-2026
Value
£1,650,000
Location
Shropshire and Staffordshire, United Kingdom
Published
March 20, 2026
Organization
CPV Code
Project Timeline

Tender Published

March 20, 2026

Deadline for Questions

April 13, 2026

Submission Deadline

April 20, 2026

Contract Start Date

April 30, 2027

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Budget
£1,650,000
Duration
60 months
Location
Shropshire and Staffordshire
Type
Other
70
Quality Score/100
Good

Original Tender Description

Market engagement to secure Expressions of Interest to develop a full HR & Payroll software system and procurement strategy. The proposed HR & Payroll system will require a range of functionality as outlined in the brief, organisations capable of providing a suitable system for a busy FE college with approx. 2100 users. are invited to respond to allow for further conversations to be held in accordance with the timetable.

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Requirements & Qualifications

8 requirements across 5 categories

Submission (1)
Mandatory (1)
Compliance (1)
Technical (4)
Financial (1)
SUBMISSION REQUIREMENTS1
--[No specific requirements listed]
MANDATORY EXCLUSION GROUNDS1
--[No specific requirements listed]
ELIGIBILITY REQUIREMENTS1
--[No specific requirements listed]
TECHNICAL CAPABILITY REQUIREMENTS4
--Must be capable of providing a suitable HR & Payroll software system for a busy FE college with approximately 2100 users.
--Must be capable of developing a full HR & Payroll software system.
--Must be capable of developing a procurement strategy for the HR & Payroll system.
FINANCIAL REQUIREMENTS1
--[No specific requirements listed]

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Documents

No processed documents available for this tender.

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70
Good

Tender Quality Score

This tender is in the planning stage, indicating a need for market engagement. While it has several strengths, such as a clear title and estimated value, significant information is missing regarding requirements and the procurement process itself.

Score Breakdown

Legal Compliance75/100

The tender is in its planning phase, making a full assessment of legal compliance difficult. However, the submission deadline appears reasonable given the planning status. The absence of a clear procedure code and specific regulatory references limits a comprehensive legal review at this stage. The CPV code provided is appropriate.

Missing procedure code
Clarity70/100

The title and basic description are clear, as is the target user base and the general need for HR & Payroll software. However, the 'range of functionality as outlined in the brief' is not detailed within this extract, significantly impacting the clarity of technical requirements. The AI-extracted requirements are very high-level and lack specificity.

Lack of detailed functionality description in the brief
Vague technical requirements for the system
Completeness65/100

Key information like estimated value, contract duration, and start date are present. However, crucial documents are not accessible or summarized, and there's a notable absence of specific eligibility, financial, and submission requirements beyond very general technical capabilities. The tender is stated to be 'planning' which explains the lack of detail.

No accessible tender document content
Missing specific eligibility, financial, and submission requirements
Fairness85/100

The tender is open for market engagement, suggesting an intention for broad participation. The estimated value is disclosed, and the general objective (HR & Payroll software for a college) appears reasonable. There are no obvious indications of tailored requirements for specific companies in this extract. The lack of a specified e-procurement platform is a minor concern.

Practicality60/100

The tender is in a planning phase, and an e-submission mechanism is not yet explicitly stated. While the contract duration and start date are provided, the lack of detailed technical specifications and submission guidelines hinders practical assessment for potential bidders. Financing information is also not detailed.

No explicit mention of e-submission
Lack of detailed technical specifications for bidders
Data Consistency90/100

The provided data is internally consistent, with key fields such as title, reference, organization, and dates populated logically. There are no reported disputes or suspensions, and the timeline appears sequential. The 'planning' status aligns with the lack of detailed requirements.

Sustainability20/100

There is no mention of green procurement, social aspects, innovation, or EU funding within the provided tender information. This suggests a lack of focus on sustainability criteria in the current planning stage.

No green procurement criteria
No social or innovation criteria

Strengths

Clear title and reference number
Organization and estimated value disclosed
Reasonable submission deadline for a planning stage
CPV code provided

Concerns

Critical lack of detailed requirements and documentation
Absence of evaluation criteria
No stated sustainability or innovation focus
No e-submission mechanism clearly defined

Recommendations

1. Provide detailed functional and technical specifications for the HR & Payroll software.
2. Publish clear evaluation criteria and all relevant tender documents.
3. Incorporate sustainability and innovation objectives into the tender.

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